diff --git a/CHANGELOG.md b/CHANGELOG.md index 09ff5ffd7..d2515725c 100644 --- a/CHANGELOG.md +++ b/CHANGELOG.md @@ -1,5 +1,5 @@ # Change log -## develop +## 5.1.1 ### All Editors * @@ -7,7 +7,7 @@ * ### Spreadsheet Editor -* +* Support Spanish in formulas ### Presentation Editor * diff --git a/apps/documenteditor/main/resources/help/en/Contents.json b/apps/documenteditor/main/resources/help/en/Contents.json index 071d6eb35..45f80b50a 100644 --- a/apps/documenteditor/main/resources/help/en/Contents.json +++ b/apps/documenteditor/main/resources/help/en/Contents.json @@ -3,8 +3,9 @@ {"src": "ProgramInterface/FileTab.htm", "name": "File tab"}, {"src": "ProgramInterface/HomeTab.htm", "name": "Home Tab"}, {"src": "ProgramInterface/InsertTab.htm", "name": "Insert tab"}, - {"src": "ProgramInterface/LayoutTab.htm", "name": "Layout tab"}, - {"src": "ProgramInterface/ReviewTab.htm", "name": "Review tab"}, + {"src": "ProgramInterface/LayoutTab.htm", "name": "Layout tab" }, + {"src": "ProgramInterface/ReferencesTab.htm", "name": "References tab"}, + {"src": "ProgramInterface/ReviewTab.htm", "name": "Collaboration tab"}, {"src": "ProgramInterface/PluginsTab.htm", "name": "Plugins tab"}, {"src": "UsageInstructions/ChangeColorScheme.htm", "name": "Change color scheme", "headername": "Basic operations"}, {"src": "UsageInstructions/CopyPasteUndoRedo.htm", "name": "Copy/paste text passages, undo/redo your actions"}, @@ -34,6 +35,8 @@ {"src": "UsageInstructions/InsertAutoshapes.htm", "name": "Insert autoshapes"}, {"src": "UsageInstructions/InsertCharts.htm", "name": "Insert charts" }, {"src": "UsageInstructions/InsertTextObjects.htm", "name": "Insert text objects" }, + {"src": "UsageInstructions/InsertContentControls.htm", "name": "Insert content controls" }, + {"src": "UsageInstructions/CreateTableOfContents.htm", "name": "Create table of contents" }, {"src": "UsageInstructions/AlignArrangeObjects.htm", "name": "Align and arrange objects on a page" }, {"src": "UsageInstructions/ChangeWrappingStyle.htm", "name": "Change wrapping style" }, {"src": "UsageInstructions/UseMailMerge.htm", "name": "Use mail merge", "headername": "Mail Merge"}, diff --git a/apps/documenteditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm b/apps/documenteditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm index d5e003e32..5efa4d43d 100644 --- a/apps/documenteditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm +++ b/apps/documenteditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm @@ -24,10 +24,11 @@

Co-editing

-

Document Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save Save icon icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings.

+

Document Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save Save icon icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings. It's also possible to choose the necessary mode using the Co-editing Mode icon Co-editing Mode icon at the Collaboration tab of the top toolbar:

+

Co-editing Mode menu

When a document is being edited by several users simultaneously in the Strict mode, the edited text passages are marked with dashed lines of different colors. By hovering the mouse cursor over one of the edited passages, the name of the user who is editing it at the moment is displayed. The Fast mode will show the actions and the names of the co-editors once they are editing the text.

The number of users who are working at the current document is specified on the right side of the editor header - Number of users icon. If you want to see who exactly are editing the file now, you can click this icon or open the Chat panel with the full list of the users.

-

When no users are viewing or editing the file, the icon in the editor header will look like Manage document access rights icon allowing you to manage the users who have access to the file right from the document: invite new users giving them permissions to edit, read or review the document, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like Number of users icon.

+

When no users are viewing or editing the file, the icon in the editor header will look like Manage document access rights icon allowing you to manage the users who have access to the file right from the document: invite new users giving them permissions to edit, read or review the document, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like Number of users icon. It's also possible to set access rights using the Sharing icon Sharing icon at the Collaboration tab of the top toolbar.

As soon as one of the users saves his/her changes by clicking the Save icon icon, the others will see a note within the status bar stating that they have updates. To save the changes you made, so that other users can view them, and get the updates saved by your co-editors, click the Save icon icon in the left upper corner of the top toolbar. The updates will be highlighted for you to check what exactly has been changed.

You can specify what changes you want to be highlighted during co-editing if you click the File tab at the top toolbar, select the Advanced Settings... option and choose between none, all and last realtime collaboration changes. Selecting View all changes, all the changes made during the current session will be highlighted. Selecting View last changes, only the changes made since you last time clicked the Save icon icon will be highlighted. Selecting View None changes, changes made during the current session will not be highlighted.

Chat

@@ -35,19 +36,21 @@

The chat messages are stored during one session only. To discuss the document content it is better to use comments which are stored until you decide to delete them.

To access the chat and leave a message for other users,

    -
  1. click the Chat icon icon at the left sidebar,
    2. +
  2. click the Chat icon icon at the left sidebar, or
    + switch to the Collaboration tab of the top toolbar and click the Chat icon Chat button, +
  3. enter your text into the corresponding field below,
  4. press the Send button.

All the messages left by users will be displayed on the panel on the left. If there are new messages you haven't read yet, the chat icon will look like this - Chat icon.

-

To close the panel with chat messages, click the Chat icon icon once again.

+

To close the panel with chat messages, click the Chat icon icon at the left sidebar or the Chat icon Chat button at the top toolbar once again.

Comments

To leave a comment,

  1. select a text passage where you think there is an error or problem,
  2. - switch to the Insert or Review tab of the top toolbar and click the Comment icon Comment button, or
    + switch to the Insert or Collaboration tab of the top toolbar and click the Comment icon Comment button, or
    use the Comments icon icon at the left sidebar to open the Comments panel and click the Add Comment to Document link, or
    right-click the selected text passage and select the Add Сomment option from the contextual menu,
    3. diff --git a/apps/documenteditor/main/resources/help/en/HelpfulHints/Review.htm b/apps/documenteditor/main/resources/help/en/HelpfulHints/Review.htm index c6162da52..7e46ee77f 100644 --- a/apps/documenteditor/main/resources/help/en/HelpfulHints/Review.htm +++ b/apps/documenteditor/main/resources/help/en/HelpfulHints/Review.htm @@ -21,15 +21,15 @@

    To see changes suggested by a reviewer, enable the Track Changes option in one of the following ways:

    Note: it is not necessary for the reviewer to enable the Track Changes option. It is enabled by default and cannot be disabled when the document is shared with review only access rights.

    Choose the changes display mode

    Click the Display Mode button Display Mode button at the top toolbar and select one of the available modes from the list:

    Accept or reject changes

    Use the To Previous Change button Previous and the To Next Change button Next buttons at the top toolbar to navigate among the changes.

    diff --git a/apps/documenteditor/main/resources/help/en/HelpfulHints/SpellChecking.htm b/apps/documenteditor/main/resources/help/en/HelpfulHints/SpellChecking.htm index cc9266342..5ad6c6295 100644 --- a/apps/documenteditor/main/resources/help/en/HelpfulHints/SpellChecking.htm +++ b/apps/documenteditor/main/resources/help/en/HelpfulHints/SpellChecking.htm @@ -15,12 +15,11 @@

    Spell-checking

    Document Editor allows you to check the spelling of your text in a certain language and correct mistakes while editing.

    -

    First of all, choose a language for your document. Switch to the Review tab of the top toolbar and click the Set Document Language icon Language icon. In the window that appears, select the necessary language and click OK. The selected language will be applied to the whole document.

    +

    First of all, choose a language for your document. Click the Set Document Language icon Set Document Language icon at the status bar. In the window that appears, select the necessary language and click OK. The selected language will be applied to the whole document.

    Set Document Language window

    To choose a different language for any piece of text within the document, select the necessary text passage with the mouse and use the Spell-checking - Text Language selector menu at the status bar.

    To enable the spell checking option, you can:

    @@ -34,7 +33,6 @@

    Spell-checking

    To disable the spell checking option, you can:

    diff --git a/apps/documenteditor/main/resources/help/en/ProgramInterface/InsertTab.htm b/apps/documenteditor/main/resources/help/en/ProgramInterface/InsertTab.htm index 57924c6b1..1e2e32785 100644 --- a/apps/documenteditor/main/resources/help/en/ProgramInterface/InsertTab.htm +++ b/apps/documenteditor/main/resources/help/en/ProgramInterface/InsertTab.htm @@ -21,8 +21,8 @@
  3. insert page breaks, section breaks and column breaks,
  4. insert headers and footers and page numbers,
  5. insert tables, pictures, charts, shapes,
    6. -
  6. insert hyperlinks, footnotes, comments,
    7. -
  7. insert text boxes and Text Art objects, equations, drop caps.
    8. +
  8. insert hyperlinks, comments,
    9. +
  9. insert text boxes and Text Art objects, equations, drop caps, content controls.
    10. diff --git a/apps/documenteditor/main/resources/help/en/ProgramInterface/PluginsTab.htm b/apps/documenteditor/main/resources/help/en/ProgramInterface/PluginsTab.htm index 17d4d837b..5bef60a2e 100644 --- a/apps/documenteditor/main/resources/help/en/ProgramInterface/PluginsTab.htm +++ b/apps/documenteditor/main/resources/help/en/ProgramInterface/PluginsTab.htm @@ -14,9 +14,10 @@

    Plugins tab

    -

    The Plugins tab allows to access advanced editing features using available third-party components.

    +

    The Plugins tab allows to access advanced editing features using available third-party components. Here you can also use macros to simplify routine operations.

    Plugins tab

    -

    Currently, the following plugins are available:

    +

    The Macros button allows to open the window where you can create your own macros and run them. To learn more about macros you can refer to our API Documentation.

    +

    Currently, the following plugins are available by default:

    +

    The Wordpress and EasyBib plugins can be used if you connect the corresponding services in your portal settings. You can use the following instructions for the server version or for the SaaS version.

    To learn more about plugins please refer to our API Documentation. All the currently existing open source plugin examples are available on GitHub.

    diff --git a/apps/documenteditor/main/resources/help/en/ProgramInterface/ProgramInterface.htm b/apps/documenteditor/main/resources/help/en/ProgramInterface/ProgramInterface.htm index 17c2cf97a..ddaa66107 100644 --- a/apps/documenteditor/main/resources/help/en/ProgramInterface/ProgramInterface.htm +++ b/apps/documenteditor/main/resources/help/en/ProgramInterface/ProgramInterface.htm @@ -21,12 +21,12 @@
  10. Editor header displays the logo, menu tabs, document name as well as two icons on the right that allow to set access rights and return to the Documents list.

    Icons in the editor header

    11. -
  11. Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, Review, Plugins. +
  12. Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, References, Collaboration, Plugins.

    The Print, Save, Copy, Paste, Undo and Redo options are always available at the left part of the Top toolbar regardless of the selected tab.

    Icons on the top toolbar

  13. Status bar at the bottom of the editor window contains the page number indicator, displays some notifications (such as "All changes saved" etc.), allows to set text language, enable spell checking, turn on the track changes mode, adjust zoom.
    14. -
  14. Left sidebar contains icons that allow to use the Search and Replace tool, open the Comments and Chat panel, contact our support team and view the information about the program.
    15. +
  15. Left sidebar contains icons that allow to use the Search and Replace tool, open the Comments, Chat and Navigation panel, contact our support team and view the information about the program.
  16. Right sidebar allows to adjust additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar.
  17. Horizontal and vertical Rulers allow to align text and other elements in a document, set up margins, tab stops, and paragraph indents.
  18. Working area allows to view document content, enter and edit data.
    19. diff --git a/apps/documenteditor/main/resources/help/en/ProgramInterface/ReferencesTab.htm b/apps/documenteditor/main/resources/help/en/ProgramInterface/ReferencesTab.htm new file mode 100644 index 000000000..bd622df09 --- /dev/null +++ b/apps/documenteditor/main/resources/help/en/ProgramInterface/ReferencesTab.htm @@ -0,0 +1,27 @@ + + + + References tab + + + + + + + +
    +
    + +
    +

    References tab

    +

    The References tab allows to manage different types of references: add and refresh a table of contents, create and edit footnotes, insert hyperlinks.

    +

    References tab

    +

    Using this tab, you can:

    + +
    + + \ No newline at end of file diff --git a/apps/documenteditor/main/resources/help/en/ProgramInterface/ReviewTab.htm b/apps/documenteditor/main/resources/help/en/ProgramInterface/ReviewTab.htm index 49bc7a61b..0fd056100 100644 --- a/apps/documenteditor/main/resources/help/en/ProgramInterface/ReviewTab.htm +++ b/apps/documenteditor/main/resources/help/en/ProgramInterface/ReviewTab.htm @@ -1,9 +1,9 @@  - Review tab + Collaboration tab - + @@ -13,16 +13,19 @@
    -

    Review tab

    -

    The Review tab allows to proof the document: make sure that the spelling of the text is correct, manage comments, track changes made by a reviewer.

    -

    Review tab

    +

    Collaboration tab

    +

    The Collaboration tab allows to organize collaborative work on the document: share the file, select a co-editing mode, manage comments, track changes made by a reviewer, view all versions and revisions.

    +

    Collaboration tab

    Using this tab, you can:

    diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/AddHyperlinks.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/AddHyperlinks.htm index 3cfce804e..81ceae6fa 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/AddHyperlinks.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/AddHyperlinks.htm @@ -17,7 +17,7 @@

    To add a hyperlink,

    1. place the cursor to a position where a hyperlink will be added,
      2. -
    2. switch to the Insert tab of the top toolbar,
      3. +
    3. switch to the Insert or References tab of the top toolbar,
    4. click the Hyperlink icon Hyperlink icon at the top toolbar,
    5. after that the Hyperlink Settings window will appear where you can specify the hyperlink parameters:
        @@ -31,7 +31,7 @@

    To add a hyperlink, you can also click with the right mouse button at a position where a hyperlink will be added and select the Hyperlink option in the menu that opens the window displayed above.

    Note: it's also possible to select a caracter, word, word combination, text passage with the mouse or using the keyboard and - click the Hyperlink icon Hyperlink icon at the Insert tab of the top toolbar or right-click the selection and choose the Hyperlink option in the menu. + click the Hyperlink icon Hyperlink icon at the Insert or References tab of the top toolbar or right-click the selection and choose the Hyperlink option in the menu. After that the window displayed above will open with the Display field filled with the text fragment you selected.

    By hovering the cursor over the added hyperlink, the ScreenTip will appear containing the text you specified. You can follow the link by pressing the CTRL key and clicking the link in your document.

    diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/ChangeWrappingStyle.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/ChangeWrappingStyle.htm index 4245f3aa7..138a55345 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/ChangeWrappingStyle.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/ChangeWrappingStyle.htm @@ -48,17 +48,14 @@

    For tables, the following two wrapping styles are available: Inline and Flow.

    To change the currently selected wrapping style:

      -
    1. right-click the table,
      2. -
    2. open the text wrapping settings: +
    3. right-click the table and select the Table Advanced Settings option,
      4. +
    4. switch to the Text Wrapping tab of the Table - Advanced Settings window, +
      5. +
    5. + select one of the following options:
        - -
      • select the Table Advanced Settings option and switch to the Text Wrapping tab of the Table - Advanced Settings window, or
        • -
      • select one of the following options from the contextual menu: -
          -
        • Wrapping Style - Inline is used to select the inline style (when the text is broken by the table) as well as the alignment: left, center, right.
          • -
        • Wrapping Style - Flow is used to select the flow style when the text is wrapped around the table.
          • -
        -
        • +
      • Inline table is used to select the inline style (when the text is broken by the table) as well as the alignment: left, center, right.
        • +
      • Flow table is used to select the flow style when the text is wrapped around the table.
    diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/CopyPasteUndoRedo.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/CopyPasteUndoRedo.htm index bab471d0f..88c53f3bf 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/CopyPasteUndoRedo.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/CopyPasteUndoRedo.htm @@ -36,6 +36,12 @@
  19. Paste - allows to paste the copied text keeping its original formatting.
  20. Keep text only - allows to paste the text without its original formatting.
    21. +

    If you paste the copied table into an existing table, the following options are available:

    +

    Undo/redo your actions

    To perform the undo/redo operations, use the corresponding icons available at any tab of the top toolbar or keyboard shortcuts:

    -

    Some of these options you can also find in the right-click menu. The menu options are:

    + +

    Some of these options you can also find in the right-click menu. The menu options are:

    +

    Shape Settings tab When the image is selected, the Shape settings Shape settings icon icon is also available on the right. You can click this icon to open the Shape settings tab at the right sidebar and adjust the shape Stroke type, size and color as well as change the shape type selecting another shape from the Change Autoshape menu. The shape of the image will change correspondingly.

    To change its advanced settings, click the image with the right mouse button and select the Image Advanced Settings option from the right-click menu or just click the Show advanced settings link at the right sidebar. The image properties window will open:

    Image - Advanced Settings: Size

    diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/InsertTables.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/InsertTables.htm index d2bf83e91..c638cde8c 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/InsertTables.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/InsertTables.htm @@ -30,9 +30,20 @@ -
  21. once the table is added you can change its properties and position.
    22. +
  22. once the table is added you can change its properties, size and position.
-
+

To resize a table, hover the mouse cursor over the Square icon handle in its lower right corner and drag it until the table reaches the necessary size.

+

Resize table

+

You can also manually change the width of a certain column or the height of a row. Move the mouse cursor over the right border of the column so that the cursor turns into the bidirectional arrow Mouse Cursor when changing column width and drag the border to the left or right to set the necessary width. To change the height of a single row manually, move the mouse cursor over the bottom border of the row until the cursor turns into the bidirectional arrow Mouse Cursor when changing row height and drag it up or down.

+

To move a table, hold down the Move table icon handle in its upper left corner and drag it to the necessary place in the document.

+
+

Select a table or its part

+

To select an entire table, click the Select table icon icon in its upper left corner.

+

To select a certain cell, move the mouse cursor to the left side of the necessary cell so that the cursor turns into the black arrow Select cell, then left-click.

+

To select a certain row, move the mouse cursor to the left border of the table next to the necessary row so that the cursor turns into the horizontal black arrow Select row, then left-click.

+

To select a certain column, move the mouse cursor to the top border of the necessary column so that the cursor turns into the downward black arrow Select column, then left-click.

+

It's also possible to select a cell, row, column or table using options from the contextual menu or from the Rows & Columns section at the right sidebar.

+

Adjust table settings

Some of the table properties as well as its structure can be altered using the right-click menu. The menu options are:

diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/SetTabStops.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/SetTabStops.htm index 47ab6c097..36e26b105 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/SetTabStops.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/SetTabStops.htm @@ -35,9 +35,10 @@ diff --git a/apps/documenteditor/main/resources/help/en/UsageInstructions/ViewDocInfo.htm b/apps/documenteditor/main/resources/help/en/UsageInstructions/ViewDocInfo.htm index 25b079bcc..ac32465b8 100644 --- a/apps/documenteditor/main/resources/help/en/UsageInstructions/ViewDocInfo.htm +++ b/apps/documenteditor/main/resources/help/en/UsageInstructions/ViewDocInfo.htm @@ -27,7 +27,7 @@

You can also change currently selected access rights by pressing the Change access rights button in the Persons who have rights section.

Version History

Note: this option is not available for free accounts as well as for users with the Read Only permissions.

-

To view all the changes made to this document, select the Version History option at the left sidebar. You'll see the list of this document versions (major changes) and revisions (minor changes) with the indication of each version/revision author and creation date and time. For document versions, the version number is also specified (e.g. ver. 2). To know exactly which changes have been made in each separate version/revision, you can view the one you need by clicking it at the left sidebar. The changes made by the version/revision author are marked with the color which is displayed next to the author name on the left sidebar. You can use the Restore link below the selected version/revision to restore it.

+

To view all the changes made to this document, select the Version History option at the left sidebar. It's also possible to open the history of versions using the Version History icon Version History icon at the Collaboration tab of the top toolbar. You'll see the list of this document versions (major changes) and revisions (minor changes) with the indication of each version/revision author and creation date and time. For document versions, the version number is also specified (e.g. ver. 2). To know exactly which changes have been made in each separate version/revision, you can view the one you need by clicking it at the left sidebar. The changes made by the version/revision author are marked with the color which is displayed next to the author name on the left sidebar. You can use the Restore link below the selected version/revision to restore it.

Version History

To return to the document current version, use the Close History option on the top of the version list.

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a/apps/documenteditor/main/resources/help/en/search/indexes.js b/apps/documenteditor/main/resources/help/en/search/indexes.js index a5221f683..cfcb78a41 100644 --- a/apps/documenteditor/main/resources/help/en/search/indexes.js +++ b/apps/documenteditor/main/resources/help/en/search/indexes.js @@ -13,7 +13,7 @@ var indexes = { "id": "HelpfulHints/CollaborativeEditing.htm", "title": "Collaborative Document Editing", - "body": "Document Editor offers you the possibility to work at a document collaboratively with other users. This feature includes: simultaneous multi-user access to the edited document visual indication of passages that are being edited by other users synchronization of changes with one button click chat to share ideas concerning particular document parts comments containing the description of a task or problem that should be solved Co-editing Document Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings. When a document is being edited by several users simultaneously in the Strict mode, the edited text passages are marked with dashed lines of different colors. By hovering the mouse cursor over one of the edited passages, the name of the user who is editing it at the moment is displayed. The Fast mode will show the actions and the names of the co-editors once they are editing the text. The number of users who are working at the current document is specified on the right side of the editor header - . If you want to see who exactly are editing the file now, you can click this icon or open the Chat panel with the full list of the users. When no users are viewing or editing the file, the icon in the editor header will look like allowing you to manage the users who have access to the file right from the document: invite new users giving them permissions to edit, read or review the document, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like . As soon as one of the users saves his/her changes by clicking the icon, the others will see a note within the status bar stating that they have updates. To save the changes you made, so that other users can view them, and get the updates saved by your co-editors, click the icon in the left upper corner of the top toolbar. The updates will be highlighted for you to check what exactly has been changed. You can specify what changes you want to be highlighted during co-editing if you click the File tab at the top toolbar, select the Advanced Settings... option and choose between none, all and last realtime collaboration changes. Selecting View all changes, all the changes made during the current session will be highlighted. Selecting View last changes, only the changes made since you last time clicked the icon will be highlighted. Selecting View None changes, changes made during the current session will not be highlighted. Chat You can use this tool to coordinate the co-editing process on-the-fly, for example, to arrange with your collaborators about who is doing what, which paragraph you are going to edit now etc. The chat messages are stored during one session only. To discuss the document content it is better to use comments which are stored until you decide to delete them. To access the chat and leave a message for other users, click the icon at the left sidebar, enter your text into the corresponding field below, press the Send button. All the messages left by users will be displayed on the panel on the left. If there are new messages you haven't read yet, the chat icon will look like this - . To close the panel with chat messages, click the icon once again. Comments To leave a comment, select a text passage where you think there is an error or problem, switch to the Insert or Review tab of the top toolbar and click the Comment button, or use the icon at the left sidebar to open the Comments panel and click the Add Comment to Document link, or right-click the selected text passage and select the Add Сomment option from the contextual menu, enter the needed text, click the Add Comment/Add button. The comment will be seen on the panel on the left. Any other user can answer to the added comment asking questions or reporting on the work he/she has done. For this purpose, click the Add Reply link situated under the comment. The text passage you commented will be highlighted in the document. To view the comment, just click within the passage. If you need to disable this feature, click the File tab at the top toolbar, select the Advanced Settings... option and uncheck the Turn on display of the comments box. In this case the commented passages will be highlighted only if you click the icon. You can manage the comments you added in the following way: edit them by clicking the icon, delete them by clicking the icon, close the discussion by clicking the icon if the task or problem you stated in your comment was solved, after that the discussion you opened with your comment gets the resolved status. To open it again, click the icon. If you want to hide resolved comments, click the File tab at the top toolbar, select the Advanced Settings... option, uncheck the Turn on display of the resolved comments box and click Apply. In this case the resolved comments will be highlighted only if you click the icon. If you are using the Strict co-editing mode, new comments added by other users will become visible only after you click the icon in the left upper corner of the top toolbar. To close the panel with comments, click the icon at the left sidebar once again." + "body": "Document Editor offers you the possibility to work at a document collaboratively with other users. This feature includes: simultaneous multi-user access to the edited document visual indication of passages that are being edited by other users synchronization of changes with one button click chat to share ideas concerning particular document parts comments containing the description of a task or problem that should be solved Co-editing Document Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings. It's also possible to choose the necessary mode using the Co-editing Mode icon at the Collaboration tab of the top toolbar: When a document is being edited by several users simultaneously in the Strict mode, the edited text passages are marked with dashed lines of different colors. By hovering the mouse cursor over one of the edited passages, the name of the user who is editing it at the moment is displayed. The Fast mode will show the actions and the names of the co-editors once they are editing the text. The number of users who are working at the current document is specified on the right side of the editor header - . If you want to see who exactly are editing the file now, you can click this icon or open the Chat panel with the full list of the users. When no users are viewing or editing the file, the icon in the editor header will look like allowing you to manage the users who have access to the file right from the document: invite new users giving them permissions to edit, read or review the document, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like . It's also possible to set access rights using the Sharing icon at the Collaboration tab of the top toolbar. As soon as one of the users saves his/her changes by clicking the icon, the others will see a note within the status bar stating that they have updates. To save the changes you made, so that other users can view them, and get the updates saved by your co-editors, click the icon in the left upper corner of the top toolbar. The updates will be highlighted for you to check what exactly has been changed. You can specify what changes you want to be highlighted during co-editing if you click the File tab at the top toolbar, select the Advanced Settings... option and choose between none, all and last realtime collaboration changes. Selecting View all changes, all the changes made during the current session will be highlighted. Selecting View last changes, only the changes made since you last time clicked the icon will be highlighted. Selecting View None changes, changes made during the current session will not be highlighted. Chat You can use this tool to coordinate the co-editing process on-the-fly, for example, to arrange with your collaborators about who is doing what, which paragraph you are going to edit now etc. The chat messages are stored during one session only. To discuss the document content it is better to use comments which are stored until you decide to delete them. To access the chat and leave a message for other users, click the icon at the left sidebar, or switch to the Collaboration tab of the top toolbar and click the Chat button, enter your text into the corresponding field below, press the Send button. All the messages left by users will be displayed on the panel on the left. If there are new messages you haven't read yet, the chat icon will look like this - . To close the panel with chat messages, click the icon at the left sidebar or the Chat button at the top toolbar once again. Comments To leave a comment, select a text passage where you think there is an error or problem, switch to the Insert or Collaboration tab of the top toolbar and click the Comment button, or use the icon at the left sidebar to open the Comments panel and click the Add Comment to Document link, or right-click the selected text passage and select the Add Сomment option from the contextual menu, enter the needed text, click the Add Comment/Add button. The comment will be seen on the panel on the left. Any other user can answer to the added comment asking questions or reporting on the work he/she has done. For this purpose, click the Add Reply link situated under the comment. The text passage you commented will be highlighted in the document. To view the comment, just click within the passage. If you need to disable this feature, click the File tab at the top toolbar, select the Advanced Settings... option and uncheck the Turn on display of the comments box. In this case the commented passages will be highlighted only if you click the icon. You can manage the comments you added in the following way: edit them by clicking the icon, delete them by clicking the icon, close the discussion by clicking the icon if the task or problem you stated in your comment was solved, after that the discussion you opened with your comment gets the resolved status. To open it again, click the icon. If you want to hide resolved comments, click the File tab at the top toolbar, select the Advanced Settings... option, uncheck the Turn on display of the resolved comments box and click Apply. In this case the resolved comments will be highlighted only if you click the icon. If you are using the Strict co-editing mode, new comments added by other users will become visible only after you click the icon in the left upper corner of the top toolbar. To close the panel with comments, click the icon at the left sidebar once again." }, { "id": "HelpfulHints/KeyboardShortcuts.htm", @@ -28,7 +28,7 @@ var indexes = { "id": "HelpfulHints/Review.htm", "title": "Document Review", - "body": "When somebody shares a file with you that has review permissions, you need to use the document Review feature. If you are the reviewer, then you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, and do other things to the document without actually editing it. All your changes will be recorded and shown to the person who sent the document to you. If you are the person who sends the file for the review, you will need to display all the changes which were made to it, view and either accept or reject them. Enable the Track Changes feature To see changes suggested by a reviewer, enable the Track Changes option in one of the following ways: click the button in the right lower corner at the status bar, or switch to the Review tab at the top toolbar and press the Track Changes button. Note: it is not necessary for the reviewer to enable the Track Changes option. It is enabled by default and cannot be disabled when the document is shared with review only access rights. Choose the changes display mode Click the Display Mode button at the top toolbar and select one of the available modes from the list: All changes (Editing) - this option is selected by default. It allows both to view suggested changes and edit the document. All changes accepted (Preview) - this mode is used to display all the changes as if they were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document. All changes rejected (Preview) - this mode is used to display all the changes as if they were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document. Accept or reject changes Use the Previous and the Next buttons at the top toolbar to navigate among the changes. To accept the currently selected change you can: click the Accept button at the top toolbar, or click the downward arrow below the Accept button and select the Accept Current Change option (in this case, the change will be accepted and you will proceed to the next change), or click the Accept button of the change notification. To quickly accept all the changes, click the downward arrow below the Accept button and select the Accept All Changes option. To reject the current change you can: click the Reject button at the top toolbar, or click the downward arrow below the Reject button and select the Reject Current Change option (in this case, the change will be rejected and you will move on to the next available change), or click the Reject button of the change notification. To quickly reject all the changes, click the downward arrow below the Reject button and select the Reject All Changes option. Note: if you review the document the Accept and Reject options are not available for you. You can delete your changes using the icon within the change balloon." + "body": "When somebody shares a file with you that has review permissions, you need to use the document Review feature. If you are the reviewer, then you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, and do other things to the document without actually editing it. All your changes will be recorded and shown to the person who sent the document to you. If you are the person who sends the file for the review, you will need to display all the changes which were made to it, view and either accept or reject them. Enable the Track Changes feature To see changes suggested by a reviewer, enable the Track Changes option in one of the following ways: click the button in the right lower corner at the status bar, or switch to the Collaboration tab at the top toolbar and press the Track Changes button. Note: it is not necessary for the reviewer to enable the Track Changes option. It is enabled by default and cannot be disabled when the document is shared with review only access rights. Choose the changes display mode Click the Display Mode button at the top toolbar and select one of the available modes from the list: Markup - this option is selected by default. It allows both to view suggested changes and edit the document. Final - this mode is used to display all the changes as if they were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document. Original - this mode is used to display all the changes as if they were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document. Accept or reject changes Use the Previous and the Next buttons at the top toolbar to navigate among the changes. To accept the currently selected change you can: click the Accept button at the top toolbar, or click the downward arrow below the Accept button and select the Accept Current Change option (in this case, the change will be accepted and you will proceed to the next change), or click the Accept button of the change notification. To quickly accept all the changes, click the downward arrow below the Accept button and select the Accept All Changes option. To reject the current change you can: click the Reject button at the top toolbar, or click the downward arrow below the Reject button and select the Reject Current Change option (in this case, the change will be rejected and you will move on to the next available change), or click the Reject button of the change notification. To quickly reject all the changes, click the downward arrow below the Reject button and select the Reject All Changes option. Note: if you review the document the Accept and Reject options are not available for you. You can delete your changes using the icon within the change balloon." }, { "id": "HelpfulHints/Search.htm", @@ -38,7 +38,7 @@ var indexes = { "id": "HelpfulHints/SpellChecking.htm", "title": "Spell-checking", - "body": "Document Editor allows you to check the spelling of your text in a certain language and correct mistakes while editing. First of all, choose a language for your document. Switch to the Review tab of the top toolbar and click the Language icon. In the window that appears, select the necessary language and click OK. The selected language will be applied to the whole document. To choose a different language for any piece of text within the document, select the necessary text passage with the mouse and use the menu at the status bar. To enable the spell checking option, you can: click the Spell Checking icon at the Review tab of the top toolbar, or click the Spell checking icon at the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, check the Turn on spell checking option box and click the Apply button. Incorrectly spelled words will be underlined by a red line. Right click on the necessary word to activate the menu and: choose one of the suggested similar words spelled correctly to replace the misspelled word with the suggested one. If too many variants are found, the More variants... option appears in the menu; use the Ignore option to skip just that word and remove underlining or Ignore All to skip all the identical words repeated in the text; select a different language for this word. To disable the spell checking option, you can: click the Spell Checking icon at the Review tab of the top toolbar, or click the Spell checking icon at the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, uncheck the Turn on spell checking option box and click the Apply button." + "body": "Document Editor allows you to check the spelling of your text in a certain language and correct mistakes while editing. First of all, choose a language for your document. Click the Set Document Language icon at the status bar. In the window that appears, select the necessary language and click OK. The selected language will be applied to the whole document. To choose a different language for any piece of text within the document, select the necessary text passage with the mouse and use the menu at the status bar. To enable the spell checking option, you can: click the Spell checking icon at the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, check the Turn on spell checking option box and click the Apply button. Incorrectly spelled words will be underlined by a red line. Right click on the necessary word to activate the menu and: choose one of the suggested similar words spelled correctly to replace the misspelled word with the suggested one. If too many variants are found, the More variants... option appears in the menu; use the Ignore option to skip just that word and remove underlining or Ignore All to skip all the identical words repeated in the text; select a different language for this word. To disable the spell checking option, you can: click the Spell checking icon at the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, uncheck the Turn on spell checking option box and click the Apply button." }, { "id": "HelpfulHints/SupportedFormats.htm", @@ -58,7 +58,7 @@ var indexes = { "id": "ProgramInterface/InsertTab.htm", "title": "Insert tab", - "body": "The Insert tab allows to add some page formatting elements, as well as visual objects and comments. Using this tab, you can: insert page breaks, section breaks and column breaks, insert headers and footers and page numbers, insert tables, pictures, charts, shapes, insert hyperlinks, footnotes, comments, insert text boxes and Text Art objects, equations, drop caps." + "body": "The Insert tab allows to add some page formatting elements, as well as visual objects and comments. Using this tab, you can: insert page breaks, section breaks and column breaks, insert headers and footers and page numbers, insert tables, pictures, charts, shapes, insert hyperlinks, comments, insert text boxes and Text Art objects, equations, drop caps, content controls." }, { "id": "ProgramInterface/LayoutTab.htm", @@ -68,17 +68,22 @@ var indexes = { "id": "ProgramInterface/PluginsTab.htm", "title": "Plugins tab", - "body": "The Plugins tab allows to access advanced editing features using available third-party components. Currently, the following plugins are available: ClipArt allows to add images from the clipart collection into your document, OCR allows to recognize text included into a picture and insert it into the document text, PhotoEditor allows to edit images: crop, resize them, apply effects etc., Speech allows to convert the selected text into speech, Symbol Table allows to insert special symbols into your text, Translator allows to translate the selected text into other languages, YouTube allows to embed YouTube videos into your document. To learn more about plugins please refer to our API Documentation. All the currently existing open source plugin examples are available on GitHub." + "body": "The Plugins tab allows to access advanced editing features using available third-party components. Here you can also use macros to simplify routine operations. The Macros button allows to open the window where you can create your own macros and run them. To learn more about macros you can refer to our API Documentation. Currently, the following plugins are available by default: ClipArt allows to add images from the clipart collection into your document, OCR allows to recognize text included into a picture and insert it into the document text, PhotoEditor allows to edit images: crop, resize them, apply effects etc., Speech allows to convert the selected text into speech, Symbol Table allows to insert special symbols into your text, Translator allows to translate the selected text into other languages, YouTube allows to embed YouTube videos into your document. The Wordpress and EasyBib plugins can be used if you connect the corresponding services in your portal settings. You can use the following instructions for the server version or for the SaaS version. To learn more about plugins please refer to our API Documentation. All the currently existing open source plugin examples are available on GitHub." }, { "id": "ProgramInterface/ProgramInterface.htm", "title": "Introducing the Document Editor user interface", - "body": "Document Editor uses a tabbed interface where editing commands are grouped into tabs by functionality. The editor interface consists of the following main elements: Editor header displays the logo, menu tabs, document name as well as two icons on the right that allow to set access rights and return to the Documents list. Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, Review, Plugins. The Print, Save, Copy, Paste, Undo and Redo options are always available at the left part of the Top toolbar regardless of the selected tab. Status bar at the bottom of the editor window contains the page number indicator, displays some notifications (such as \"All changes saved\" etc.), allows to set text language, enable spell checking, turn on the track changes mode, adjust zoom. Left sidebar contains icons that allow to use the Search and Replace tool, open the Comments and Chat panel, contact our support team and view the information about the program. Right sidebar allows to adjust additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar. Horizontal and vertical Rulers allow to align text and other elements in a document, set up margins, tab stops, and paragraph indents. Working area allows to view document content, enter and edit data. Scroll bar on the right allows to scroll up and down multi-page documents. For your convenience you can hide some components and display them again when it is necessary. To learn more on how to adjust view settings please refer to this page." + "body": "Document Editor uses a tabbed interface where editing commands are grouped into tabs by functionality. The editor interface consists of the following main elements: Editor header displays the logo, menu tabs, document name as well as two icons on the right that allow to set access rights and return to the Documents list. Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, References, Collaboration, Plugins. The Print, Save, Copy, Paste, Undo and Redo options are always available at the left part of the Top toolbar regardless of the selected tab. Status bar at the bottom of the editor window contains the page number indicator, displays some notifications (such as \"All changes saved\" etc.), allows to set text language, enable spell checking, turn on the track changes mode, adjust zoom. Left sidebar contains icons that allow to use the Search and Replace tool, open the Comments, Chat and Navigation panel, contact our support team and view the information about the program. Right sidebar allows to adjust additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar. Horizontal and vertical Rulers allow to align text and other elements in a document, set up margins, tab stops, and paragraph indents. Working area allows to view document content, enter and edit data. Scroll bar on the right allows to scroll up and down multi-page documents. For your convenience you can hide some components and display them again when it is necessary. To learn more on how to adjust view settings please refer to this page." + }, + { + "id": "ProgramInterface/ReferencesTab.htm", + "title": "References tab", + "body": "The References tab allows to manage different types of references: add and refresh a table of contents, create and edit footnotes, insert hyperlinks. Using this tab, you can: create and automatically update a table of contents, insert footnotes, insert hyperlinks." }, { "id": "ProgramInterface/ReviewTab.htm", - "title": "Review tab", - "body": "The Review tab allows to proof the document: make sure that the spelling of the text is correct, manage comments, track changes made by a reviewer. Using this tab, you can: switch document language and enable spell checking, add comments to the document, enable the Track Changes feature, choose the changes display mode, manage the suggested changes." + "title": "Collaboration tab", + "body": "The Collaboration tab allows to organize collaborative work on the document: share the file, select a co-editing mode, manage comments, track changes made by a reviewer, view all versions and revisions. Using this tab, you can: specify sharing settings, switch between the Strict and Fast co-editing modes, add comments to the document, enable the Track Changes feature, choose the changes display mode, manage the suggested changes, open the Chat panel, track version history." }, { "id": "UsageInstructions/AddBorders.htm", @@ -88,7 +93,7 @@ var indexes = { "id": "UsageInstructions/AddHyperlinks.htm", "title": "Add hyperlinks", - "body": "To add a hyperlink, place the cursor to a position where a hyperlink will be added, switch to the Insert tab of the top toolbar, click the Hyperlink icon at the top toolbar, after that the Hyperlink Settings window will appear where you can specify the hyperlink parameters: Link to - enter a URL in the format http://www.example.com. Display - enter a text that will get clickable and lead to the web address specified in the upper field. ScreenTip text - enter a text that will become visible in a small pop-up window that provides a brief note or label pertaining to the hyperlink being pointed to. Click the OK button. To add a hyperlink, you can also click with the right mouse button at a position where a hyperlink will be added and select the Hyperlink option in the menu that opens the window displayed above. Note: it's also possible to select a caracter, word, word combination, text passage with the mouse or using the keyboard and click the Hyperlink icon at the Insert tab of the top toolbar or right-click the selection and choose the Hyperlink option in the menu. After that the window displayed above will open with the Display field filled with the text fragment you selected. By hovering the cursor over the added hyperlink, the ScreenTip will appear containing the text you specified. You can follow the link by pressing the CTRL key and clicking the link in your document. To edit or delete the added hyperlink, click it with the right mouse button, select the Hyperlink option and then the action you want to perform - Edit Hyperlink or Remove Hyperlink." + "body": "To add a hyperlink, place the cursor to a position where a hyperlink will be added, switch to the Insert or References tab of the top toolbar, click the Hyperlink icon at the top toolbar, after that the Hyperlink Settings window will appear where you can specify the hyperlink parameters: Link to - enter a URL in the format http://www.example.com. Display - enter a text that will get clickable and lead to the web address specified in the upper field. ScreenTip text - enter a text that will become visible in a small pop-up window that provides a brief note or label pertaining to the hyperlink being pointed to. Click the OK button. To add a hyperlink, you can also click with the right mouse button at a position where a hyperlink will be added and select the Hyperlink option in the menu that opens the window displayed above. Note: it's also possible to select a caracter, word, word combination, text passage with the mouse or using the keyboard and click the Hyperlink icon at the Insert or References tab of the top toolbar or right-click the selection and choose the Hyperlink option in the menu. After that the window displayed above will open with the Display field filled with the text fragment you selected. By hovering the cursor over the added hyperlink, the ScreenTip will appear containing the text you specified. You can follow the link by pressing the CTRL key and clicking the link in your document. To edit or delete the added hyperlink, click it with the right mouse button, select the Hyperlink option and then the action you want to perform - Edit Hyperlink or Remove Hyperlink." }, { "id": "UsageInstructions/AlignArrangeObjects.htm", @@ -113,7 +118,7 @@ var indexes = { "id": "UsageInstructions/ChangeWrappingStyle.htm", "title": "Change text wrapping", - "body": "The Wrapping Style option determines the way the object is positioned relative to the text. You can change the text wrapping style for inserted objects, such as shapes, images, charts, text boxes or tables. Change text wrapping for shapes, images, charts, text boxes To change the currently selected wrapping style: select a separate object on the page left-clicking it. To select a text box, click on its border, not the text within it. open the text wrapping settings: switch to the the Layout tab of the top toolbar and click the arrow next to the Wrapping icon, or right-click the object and select the Wrapping Style option from the contextual menu, or right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. select the necessary wrapping style: Inline - the object is considered to be a part of the text, like a character, so when the text moves, the object moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the object can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the object. Tight - the text wraps the actual object edges. Through - the text wraps around the object edges and fills in the open white space within the object. So that the effect can appear, use the Edit Wrap Boundary option from the right-click menu. Top and bottom - the text is only above and below the object. In front - the object overlaps the text. Behind - the text overlaps the object. If you select the Square, Tight, Through, or Top and bottom style, you will be able to set up some additional parameters - Distance from Text at all sides (top, bottom, left, right). To access these parameters, right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. Set the necessary values and click OK. If you select a wrapping style other than Inline, the Position tab is also available in the object Advanced Settings window. To learn more on these parameters, please refer to the corresponding pages with the instructions on how to work with shapes, images or charts. If you select a wrapping style other than Inline, you can also edit the wrap boundary for images or shapes. Right-click the object, select the Wrapping Style option from the contextual menu and click the Edit Wrap Boundary option. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position. Change text wrapping for tables For tables, the following two wrapping styles are available: Inline and Flow. To change the currently selected wrapping style: right-click the table, open the text wrapping settings: select the Table Advanced Settings option and switch to the Text Wrapping tab of the Table - Advanced Settings window, or select one of the following options from the contextual menu: Wrapping Style - Inline is used to select the inline style (when the text is broken by the table) as well as the alignment: left, center, right. Wrapping Style - Flow is used to select the flow style when the text is wrapped around the table. Using the Text Wrapping tab of the Table - Advanced Settings window you can also set up the following additional parameters: For inline tables, you can set the table Alignment type (left, center or right) and Indent from left. For floating tables, you can set the Distance from text and the table position at the Table Position tab." + "body": "The Wrapping Style option determines the way the object is positioned relative to the text. You can change the text wrapping style for inserted objects, such as shapes, images, charts, text boxes or tables. Change text wrapping for shapes, images, charts, text boxes To change the currently selected wrapping style: select a separate object on the page left-clicking it. To select a text box, click on its border, not the text within it. open the text wrapping settings: switch to the the Layout tab of the top toolbar and click the arrow next to the Wrapping icon, or right-click the object and select the Wrapping Style option from the contextual menu, or right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. select the necessary wrapping style: Inline - the object is considered to be a part of the text, like a character, so when the text moves, the object moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the object can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the object. Tight - the text wraps the actual object edges. Through - the text wraps around the object edges and fills in the open white space within the object. So that the effect can appear, use the Edit Wrap Boundary option from the right-click menu. Top and bottom - the text is only above and below the object. In front - the object overlaps the text. Behind - the text overlaps the object. If you select the Square, Tight, Through, or Top and bottom style, you will be able to set up some additional parameters - Distance from Text at all sides (top, bottom, left, right). To access these parameters, right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. Set the necessary values and click OK. If you select a wrapping style other than Inline, the Position tab is also available in the object Advanced Settings window. To learn more on these parameters, please refer to the corresponding pages with the instructions on how to work with shapes, images or charts. If you select a wrapping style other than Inline, you can also edit the wrap boundary for images or shapes. Right-click the object, select the Wrapping Style option from the contextual menu and click the Edit Wrap Boundary option. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position. Change text wrapping for tables For tables, the following two wrapping styles are available: Inline and Flow. To change the currently selected wrapping style: right-click the table and select the Table Advanced Settings option, switch to the Text Wrapping tab of the Table - Advanced Settings window, select one of the following options: Inline table is used to select the inline style (when the text is broken by the table) as well as the alignment: left, center, right. Flow table is used to select the flow style when the text is wrapped around the table. Using the Text Wrapping tab of the Table - Advanced Settings window you can also set up the following additional parameters: For inline tables, you can set the table Alignment type (left, center or right) and Indent from left. For floating tables, you can set the Distance from text and the table position at the Table Position tab." }, { "id": "UsageInstructions/CopyClearFormatting.htm", @@ -123,13 +128,18 @@ var indexes = { "id": "UsageInstructions/CopyPasteUndoRedo.htm", "title": "Copy/paste text passages, undo/redo your actions", - "body": "Use basic clipboard operations To cut, copy and paste text passages and inserted objects (autoshapes, images, charts) within the current document use the corresponding options from the right-click menu or icons available at any tab of the top toolbar: Cut – select a text fragment or an object and use the Cut option from the right-click menu to delete the selection and send it to the computer clipboard memory. The cut data can be later inserted to another place in the same document. Copy – select a text fragment or an object and use the Copy option from the right-click menu, or the Copy icon at the top toolbar to copy the selection to the computer clipboard memory. The copied data can be later inserted to another place in the same document. Paste – find the place in your document where you need to paste the previously copied text fragment/object and use the Paste option from the right-click menu, or the Paste icon at the top toolbar. The text/object will be inserted at the current cursor position. The data can be previously copied from the same document. To copy or paste data from/into another document or some other program use the following key combinations: Ctrl+X key combination for cutting; Ctrl+C key combination for copying; Ctrl+V key combination for pasting. Note: instead of cutting and pasting text within the same document you can just select the necessary text passage and drag and drop it to the necessary position. Use the Paste Special feature Once the copied text is pasted, the Paste Special button appears next to the inserted text passage. Click this button to select the necessary paste option. When pasting the paragraph text or some text within autoshapes, the following options are available: Paste - allows to paste the copied text keeping its original formatting. Keep text only - allows to paste the text without its original formatting. Undo/redo your actions To perform the undo/redo operations, use the corresponding icons available at any tab of the top toolbar or keyboard shortcuts: Undo – use the Undo icon at the top toolbar or the Ctrl+Z key combination to undo the last operation you performed. Redo – use the Redo icon at the top toolbar or the Ctrl+Y key combination to redo the last undone operation." + "body": "Use basic clipboard operations To cut, copy and paste text passages and inserted objects (autoshapes, images, charts) within the current document use the corresponding options from the right-click menu or icons available at any tab of the top toolbar: Cut – select a text fragment or an object and use the Cut option from the right-click menu to delete the selection and send it to the computer clipboard memory. The cut data can be later inserted to another place in the same document. Copy – select a text fragment or an object and use the Copy option from the right-click menu, or the Copy icon at the top toolbar to copy the selection to the computer clipboard memory. The copied data can be later inserted to another place in the same document. Paste – find the place in your document where you need to paste the previously copied text fragment/object and use the Paste option from the right-click menu, or the Paste icon at the top toolbar. The text/object will be inserted at the current cursor position. The data can be previously copied from the same document. To copy or paste data from/into another document or some other program use the following key combinations: Ctrl+X key combination for cutting; Ctrl+C key combination for copying; Ctrl+V key combination for pasting. Note: instead of cutting and pasting text within the same document you can just select the necessary text passage and drag and drop it to the necessary position. Use the Paste Special feature Once the copied text is pasted, the Paste Special button appears next to the inserted text passage. Click this button to select the necessary paste option. When pasting the paragraph text or some text within autoshapes, the following options are available: Paste - allows to paste the copied text keeping its original formatting. Keep text only - allows to paste the text without its original formatting. If you paste the copied table into an existing table, the following options are available: Overwrite cells - allows to replace the existing table contents with the pasted data. This option is selected by default. Nest table - allows to paste the copied table as a nested table into the selected cell of the existing table. Keep text only - allows to paste the table contents as text values separated by the tab character. Undo/redo your actions To perform the undo/redo operations, use the corresponding icons available at any tab of the top toolbar or keyboard shortcuts: Undo – use the Undo icon at the top toolbar or the Ctrl+Z key combination to undo the last operation you performed. Redo – use the Redo icon at the top toolbar or the Ctrl+Y key combination to redo the last undone operation." }, { "id": "UsageInstructions/CreateLists.htm", "title": "Create lists", "body": "To create a list in your document, place the cursor to the position where a list will be started (this can be a new line or the already entered text), switch to the Home tab of the top toolbar, select the list type you would like to start: Unordered list with markers is created using the Bullets icon situated at the top toolbar Ordered list with digits or letters is created using the Numbering icon situated at the top toolbar Note: click the downward arrow next to the Bullets or Numbering icon to select how the list is going to look like. now each time you press the Enter key at the end of the line a new ordered or unordered list item will appear. To stop that, press the Backspace key and continue with the common text paragraph. You can also change the text indentation in the lists and their nesting using the Outline , Decrease indent , and Increase indent icons at the Home tab of the top toolbar. Note: the additional indentation and spacing parameters can be changed at the right sidebar and in the advanced settings window. To learn more about it, read the Change paragraph indents and Set paragraph line spacing section." }, + { + "id": "UsageInstructions/CreateTableOfContents.htm", + "title": "Create a Table of Contents", + "body": "A table of contents contains a list of all chapters (sections etc.) in a document and displays the numbers of the pages where each chapter is started. This allows to easily navigate through a multi-page document quickly switching to the necessary part of the text. The table of contents is generated automatically on the base of the document headings formatted using built-in styles. This makes it easy to update the created table of contents without the necessity to edit headings and change page numbers manually if the document text has been changed. Define the heading structure Format headings First of all, format headings in you document using one of the predefined styles. To do that, Select the text you want to include into the table of contents. Open the style menu on the right side of the Home tab at the top toolbar. Click the style you want to apply. By default, you can use the Heading 1 - Heading 9 styles. Note: if you want to use other styles (e.g. Title, Subtitle etc.) to format headings that will be included into the table of contents, you will need to adjust the table of contents settings first (see the corresponding section below). To learn more about available formatting styles, you can refer to this page. Manage headings Once the headings are formatted, you can click the Navigation icon at the left sidebar to open the panel that displays the list of all headings with corresponding nesting levels. This panel allows to easily navigate between headings in the document text as well as manage the heading structure. Right-click on a heading in the list and use one of the available options from the menu: Promote - to move the currently selected heading up to the higher level in the hierarchical structure, e.g. change it from Heading 2 to Heading 1. Demote - to move the currently selected heading down to the lower level in the hierarchical structure, e.g. change it from Heading 1 to Heading 2. New heading before - to add a new empty heading of the same level before the currently selected one. New heading after - to add a new empty heading of the same level after the currently selected one. New subheading - to add a new empty subheading (i.e. a heading with lower level) after the currently selected heading. When the heading or subheading is added, click on the added empty heading in the list and type in your own text. This can be done both in the document text and on the Navigation panel itself. Select content - to select the text below the current heading in the document (including the text related to all subheadings of this heading). Expand all - to expand all levels of headings at the Navigation panel. Collapse all - to collapse all levels of headings, excepting level 1, at the Navigation panel. Expand to level - to expand the heading structure to the selected level. E.g. if you select level 3, then levels 1, 2 and 3 will be expanded, while level 4 and all lower levels will be collapsed. To manually expand or collapse separate heading levels, use the arrows to the left of the headings. To close the Navigation panel, click the Navigation icon at the left sidebar once again. Insert a Table of Contents into the document To insert a table of contents into your document: Position the insertion point where you want to add the table of contents. Switch to the References tab of the top toolbar. Click the Table of Contents icon at the top toolbar, or click the arrow next to this icon and select the necessary layout option from the menu. You can select the table of contents that displays headings, page numbers and leaders, or headings only. Note: the table of content appearance can be adjusted later via the table of contents settings. The table of contents will be added at the current cursor position. To change the position of the table of contents, you can select the table of contents field (content control) and simply drag it to the desired place. To do that, click the button in the upper left corner of the table of contents field and drag it without releasing the mouse button to another position in the document text. To navigate between headings, press the Ctrl key and click the necessary heading within the table of contents field. You will go to the corresponding page. Adjust the created Table of Contents Refresh the Table of Contents After the table of contents is created, you may continue editing your text by adding new chapters, changing their order, removing some paragraphs, or expanding the text related to a heading so that the page numbers that correspond to the preceding or subsequent section may change. In this case, use the Refresh option to automatically apply all changes to the table of contents. Click the arrow next to the Refresh icon at the References tab of the top toolbar and select the necessary option from the menu: Refresh entire table - to add the headings that you added to the document, remove the ones you deleted from the document, update the edited (renamed) headings as well as update page numbers. Refresh page numbers only - to update page numbers without applying changes to the headings. Alternatively, you can select the table of contents in the document text and click the Refresh icon at the top of the table of contents field to display the above mentioned options. It's also possible to right-click anywhere within the table of contents and use the corresponding options from the contextual menu. Adjust the Table of Contents settings To open the table of contents settings, you can proceed in the following ways: Click the arrow next to the Table of Contents icon at the top toolbar and select the Settings option from the menu. Select the table of contents in the document text, click the arrow next to the table of contents field title and select the Settings option from the menu. Right-click anywhere within the table of contents and use the Table of contents settings option from the contextual menu. A new window will open where you can adjust the following settings: Show page numbers - this option allows to choose if you want to display page numbers or not. Right align page numbers - this option allows to choose if you want to align page numbers by the right side of the page or not. Leader - this option allows to choose the leader type you want to use. A leader is a line of characters (dots or hyphens) that fills the space between a heading and a corresponding page number. It's also possible to select the None option if you do not want to use leaders. Format Table of Contents as links - this option is checked by default. If you uncheck it, you will not be able to switch to the necessary chapter by pressing Ctrl and clicking the corresponding heading. Build table of contents from - this section allows to specify the necessary number of outline levels as well as the default styles that will be used to create the table of contents. Check the necessary radio button: Outline levels - when this option is selected, you will be able to adjust the number of hierarchical levels used in the table of contents. Click the arrows in the Levels field to decrease or increase the number of levels (the values from 1 to 9 are available). E.g., if you select the value of 3, headings that have levels 4 - 9 will not be included into the table of contents. Selected styles - when this option is selected, you can specify additional styles that can be used to build the table of contents and assign a corresponding outline level to each of them. Specify the desired level value in the field to the right of the style. Once you save the settings, you will be able to use this style when creating the table of contents. Styles - this options allows to select the desired appearance of the table of contents. Select the necessary style from the drop-down list. The preview field above displays how the table of contents should look like. The following four default styles are available: Simple, Standard, Modern, Classic. The Current option is used if you customize the table of contents style. Click the OK button within the settings window to apply the changes. Customize the Table of Contents style After you apply one of the default table of contents styles within the Table of Contents settings window, you can additionally modify this style so that the text within the table of contents field looks like you need. Select the text within the table of contents field, e.g. pressing the button in the upper left corner of the table of contents content control. Format table of contents items changing their font type, size, color or applying the font decoration styles. Consequently update styles for items of each level. To update the style, right-click the formatted item, select the Formatting as Style option from the contextual menu and click the Update toc N style option (toc 2 style corresponds to items that have level 2, toc 3 style corresponds to items with level 3 and so on). Refresh the table of contents. Remove the Table of Contents To remove the table of contents from the document: click the arrow next to the Table of Contents icon at the top toolbar and use the Remove table of contents option, or click the arrow next to the table of contents content control title and use the Remove table of contents option." + }, { "id": "UsageInstructions/DecorationStyles.htm", "title": "Apply font decoration styles", @@ -153,7 +163,12 @@ var indexes = { "id": "UsageInstructions/InsertCharts.htm", "title": "Insert charts", - "body": "Insert a chart To insert a chart into your document, put the cursor at the place where you want to add a chart, switch to the Insert tab of the top toolbar, click the Chart icon at the top toolbar, select the needed chart type from the available ones - Column, Line, Pie, Bar, Area, XY (Scatter), or Stock, Note: for Column, Line, Pie, or Bar charts, a 3D format is also available. after that the Chart Editor window will appear where you can enter the necessary data into the cells using the following controls: and for copying and pasting the copied data and for undoing and redoing actions for inserting a function and for decreasing and increasing decimal places for changing the number format, i.e. the way the numbers you enter appear in cells change the chart settings clicking the Edit Chart button situated in the Chart Editor window. The Chart - Advanced Settings window will open. The Type & Data tab allows you to change the chart type as well as the data you wish to use to create a chart. Select a chart Type you wish to apply: Column, Line, Pie, Bar, Area, XY (Scatter), or Stock. Check the selected Data Range and modify it, if necessary, clicking the Select Data button and entering the desired data range in the following format: Sheet1!A1:B4. Choose the way to arrange the data. You can either select the Data series to be used on the X axis: in rows or in columns. The Layout tab allows you to change the layout of chart elements. Specify the Chart Title position in regard to your chart selecting the necessary option from the drop-down list: None to not display a chart title, Overlay to overlay and center a title on the plot area, No Overlay to display the title above the plot area. Specify the Legend position in regard to your chart selecting the necessary option from the drop-down list: None to not display a legend, Bottom to display the legend and align it to the bottom of the plot area, Top to display the legend and align it to the top of the plot area, Right to display the legend and align it to the right of the plot area, Left to display the legend and align it to the left of the plot area, Left Overlay to overlay and center the legend to the left on the plot area, Right Overlay to overlay and center the legend to the right on the plot area. Specify the Data Labels (i.e. text labels that represent exact values of data points) parameters: specify the Data Labels position relative to the data points selecting the necessary option from the drop-down list. The available options vary depending on the selected chart type. For Column/Bar charts, you can choose the following options: None, Center, Inner Bottom, Inner Top, Outer Top. For Line/XY (Scatter)/Stock charts, you can choose the following options: None, Center, Left, Right, Top, Bottom. For Pie charts, you can choose the following options: None, Center, Fit to Width, Inner Top, Outer Top. For Area charts as well as for 3D Column, Line and Bar charts, you can choose the following options: None, Center. select the data you wish to include into your labels checking the corresponding boxes: Series Name, Category Name, Value, enter a character (comma, semicolon etc.) you wish to use for separating several labels into the Data Labels Separator entry field. Lines - is used to choose a line style for Line/XY (Scatter) charts. You can choose one of the following options: Straight to use straight lines between data points, Smooth to use smooth curves between data points, or None to not display lines. Markers - is used to specify whether the markers should be displayed (if the box is checked) or not (if the box is unchecked) for Line/XY (Scatter) charts. Note: the Lines and Markers options are available for Line charts and XY (Scatter) charts only. The Axis Settings section allows to specify if you wish to display Horizontal/Vertical Axis or not selecting the Show or Hide option from the drop-down list. You can also specify Horizontal/Vertical Axis Title parameters: Specify if you wish to display the Horizontal Axis Title or not selecting the necessary option from the drop-down list: None to not display a horizontal axis title, No Overlay to display the title below the horizontal axis. Specify the Vertical Axis Title orientation selecting the necessary option from the drop-down list: None to not display a vertical axis title, Rotated to display the title from bottom to top to the left of the vertical axis, Horizontal to display the title horizontally to the left of the vertical axis. The Gridlines section allows to specify which of the Horizontal/Vertical Gridlines you wish to display selecting the necessary option from the drop-down list: Major, Minor, or Major and Minor. You can hide the gridlines at all using the None option. Note: the Axis Settings and Gridlines sections will be disabled for Pie charts since charts of this type have no axes and gridlines. Note: the Vertical/Horizontal Axis tabs will be disabled for Pie charts since charts of this type have no axes. The Vertical Axis tab allows you to change the parameters of the vertical axis also referred to as the values axis or y-axis which displays numeric values. Note that the vertical axis will be the category axis which displays text labels for the Bar charts, therefore in this case the Vertical Axis tab options will correspond to the ones described in the next section. For the XY (Scatter) charts, both axes are value axes. The Axis Options section allows to set the following parameters: Minimum Value - is used to specify a lowest value displayed at the vertical axis start. The Auto option is selected by default, in this case the minimum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right. Maximum Value - is used to specify a highest value displayed at the vertical axis end. The Auto option is selected by default, in this case the maximum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right. Axis Crosses - is used to specify a point on the vertical axis where the horizontal axis should cross it. The Auto option is selected by default, in this case the axes intersection point value is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the axes intersection point at the Minimum/Maximum Value on the vertical axis. Display Units - is used to determine a representation of the numeric values along the vertical axis. This option can be useful if you're working with great numbers and wish the values on the axis to be displayed in more compact and readable way (e.g. you can represent 50 000 as 50 by using the Thousands display units). Select desired units from the drop-down list: Hundreds, Thousands, 10 000, 100 000, Millions, 10 000 000, 100 000 000, Billions, Trillions, or choose the None option to return to the default units. Values in reverse order - is used to display values in an opposite direction. When the box is unchecked, the lowest value is at the bottom and the highest value is at the top of the axis. When the box is checked, the values are ordered from top to bottom. The Tick Options section allows to adjust the appearance of tick marks on the vertical scale. Major tick marks are the larger scale divisions which can have labels displaying numeric values. Minor tick marks are the scale subdivisions which are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed, if the corresponding option is set at the Layout tab. The Major/Minor Type drop-down lists contain the following placement options: None to not display major/minor tick marks, Cross to display major/minor tick marks on both sides of the axis, In to display major/minor tick marks inside the axis, Out to display major/minor tick marks outside the axis. The Label Options section allows to adjust the appearance of major tick mark labels which display values. To specify a Label Position in regard to the vertical axis, select the necessary option from the drop-down list: None to not display tick mark labels, Low to display tick mark labels to the left of the plot area, High to display tick mark labels to the right of the plot area, Next to axis to display tick mark labels next to the axis. The Horizontal Axis tab allows you to change the parameters of the horizontal axis also referred to as the categories axis or x-axis which displays text labels. Note that the horizontal axis will be the value axis which displays numeric values for the Bar charts, therefore in this case the Horizontal Axis tab options will correspond to the ones described in the previous section. For the XY (Scatter) charts, both axes are value axes. The Axis Options section allows to set the following parameters: Axis Crosses - is used to specify a point on the horizontal axis where the vertical axis should cross it. The Auto option is selected by default, in this case the axes intersection point value is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the axes intersection point at the Minimum/Maximum Value (that corresponds to the first and last category) on the horizontal axis. Axis Position - is used to specify where the axis text labels should be placed: On Tick Marks or Between Tick Marks. Values in reverse order - is used to display categories in an opposite direction. When the box is unchecked, categories are displayed from left to right. When the box is checked, the categories are ordered from right to left. The Tick Options section allows to adjust the appearance of tick marks on the horizontal scale. Major tick marks are the larger divisions which can have labels displaying category values. Minor tick marks are the smaller divisions which are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed, if the corresponding option is set at the Layout tab. You can adjust the following tick mark parameters: Major/Minor Type - is used to specify the following placement options: None to not display major/minor tick marks, Cross to display major/minor tick marks on both sides of the axis, In to display major/minor tick marks inside the axis, Out to display major/minor tick marks outside the axis. Interval between Marks - is used to specify how many categories should be displayed between two adjacent tick marks. The Label Options section allows to adjust the appearance of labels which display categories. Label Position - is used to specify where the labels should be placed in regard to the horizontal axis. Select the necessary option from the drop-down list: None to not display category labels, Low to display category labels at the bottom of the plot area, High to display category labels at the top of the plot area, Next to axis to display category labels next to the axis. Axis Label Distance - is used to specify how closely the labels should be placed to the axis. You can specify the necessary value in the entry field. The more the value you set, the more the distance between the axis and labels is. Interval between Labels - is used to specify how often the labels should be displayed. The Auto option is selected by default, in this case labels are displayed for every category. You can select the Manual option from the drop-down list and specify the necessary value in the entry field on the right. For example, enter 2 to display labels for every other category etc. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the chart. Move and resize charts Once the chart is added, you can change its size and position. To change the chart size, drag small squares situated on its edges. To maintain the original proportions of the selected chart while resizing, hold down the Shift key and drag one of the corner icons. To alter the chart position, use the icon that appears after hovering your mouse cursor over the chart. Drag the chart to the necessary position without releasing the mouse button. When you move the chart, guide lines are displayed to help you position the object on the page precisely (if a wrapping style other than inline is selected). Edit chart elements To edit the chart Title, select the default text with the mouse and type in your own one instead. To change the font formatting within text elements, such as the chart title, axes titles, legend entries, data labels etc., select the necessary text element by left-clicking it. Then use icons at the Home tab of the top toolbar to change the font type, size, color or its decoration style. To delete a chart element, select it by left-clicking and press the Delete key on the keyboard. You can also rotate 3D charts using the mouse. Left-click within the plot area and hold the mouse button until a blue dashed box appears. Drag the cursor without releasing the mouse button to change the 3D chart orientation. Adjust chart settings Some of the chart settings can be altered using the Chart settings tab of the right sidebar. To activate it click the chart and choose the Chart settings icon on the right. Here you can change the following properties: Size is used to view the current chart Width and Height. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind (for more information see the advanced settings description below). Change Chart Type is used to change the selected chart type and/or style. To select the necessary chart Style, use the second drop-down menu in the Change Chart Type section. Edit Data is used to open the 'Chart Editor' window. Note: to quickly open the 'Chart Editor' window you can also double-click the chart in the document. Some of these options you can also find in the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Arrange is used to bring the selected chart to foreground, send to background, move forward or backward as well as group or ungroup charts to perform operations with several of them at once. To learn more on how to arrange objects you can refer to this page. Align is used to align the chart left, center, right, top, middle, bottom. To learn more on how to align objects you can refer to this page. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind. The Edit Wrap Boundary option is unavailable for charts. Edit Data is used to open the 'Chart Editor' window. Chart Advanced Settings is used to open the 'Chart - Advanced Settings' window. When the chart is selected, the Shape settings icon is also available on the right, since a shape is used as a background for the chart. You can click this icon to open the Shape settings tab at the right sidebar and adjust the shape Fill, Stroke and Wrapping Style. Note that you cannot change the shape type. To change the chart advanced settings, click the needed chart with the right mouse button and select Chart Advanced Settings from the right-click menu or just click the Show advanced settings link at the right sidebar. The chart properties window will open: The Size tab contains the following parameters: Width and Height - use these options to change the chart width and/or height. If the Constant Proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original chart aspect ratio. The Text Wrapping tab contains the following parameters: Wrapping Style - use this option to change the way the chart is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select one of the other styles). Inline - the chart is considered to be a part of the text, like a character, so when the text moves, the chart moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the chart can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the chart. Tight - the text wraps the actual chart edges. Through - the text wraps around the chart edges and fills in the open white space within the chart. Top and bottom - the text is only above and below the chart. In front - the chart overlaps the text. Behind - the text overlaps the chart. If you select the square, tight, through, or top and bottom style you will be able to set up some additional parameters - distance from text at all sides (top, bottom, left, right). The Position tab is available only if you select a wrapping style other than inline. This tab contains the following parameters that vary depending on the selected wrapping style: The Horizontal section allows you to select one of the following three chart positioning types: Alignment (left, center, right) relative to character, column, left margin, margin, page or right margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) to the right of character, column, left margin, margin, page or right margin, Relative position measured in percent relative to the left margin, margin, page or right margin. The Vertical section allows you to select one of the following three chart positioning types: Alignment (top, center, bottom) relative to line, margin, bottom margin, paragraph, page or top margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) below line, margin, bottom margin, paragraph, page or top margin, Relative position measured in percent relative to the margin, bottom margin, page or top margin. Move object with text controls whether the chart moves as the text to which it is anchored moves. Allow overlap controls whether two charts overlap or not if you drag them near each other on the page. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the chart." + "body": "Insert a chart To insert a chart into your document, put the cursor at the place where you want to add a chart, switch to the Insert tab of the top toolbar, click the Chart icon at the top toolbar, select the needed chart type from the available ones - Column, Line, Pie, Bar, Area, XY (Scatter), or Stock, Note: for Column, Line, Pie, or Bar charts, a 3D format is also available. after that the Chart Editor window will appear where you can enter the necessary data into the cells using the following controls: and for copying and pasting the copied data and for undoing and redoing actions for inserting a function and for decreasing and increasing decimal places for changing the number format, i.e. the way the numbers you enter appear in cells change the chart settings clicking the Edit Chart button situated in the Chart Editor window. The Chart - Advanced Settings window will open. The Type & Data tab allows you to change the chart type as well as the data you wish to use to create a chart. Select a chart Type you wish to apply: Column, Line, Pie, Bar, Area, XY (Scatter), or Stock. Check the selected Data Range and modify it, if necessary, clicking the Select Data button and entering the desired data range in the following format: Sheet1!A1:B4. Choose the way to arrange the data. You can either select the Data series to be used on the X axis: in rows or in columns. The Layout tab allows you to change the layout of chart elements. Specify the Chart Title position in regard to your chart selecting the necessary option from the drop-down list: None to not display a chart title, Overlay to overlay and center a title on the plot area, No Overlay to display the title above the plot area. Specify the Legend position in regard to your chart selecting the necessary option from the drop-down list: None to not display a legend, Bottom to display the legend and align it to the bottom of the plot area, Top to display the legend and align it to the top of the plot area, Right to display the legend and align it to the right of the plot area, Left to display the legend and align it to the left of the plot area, Left Overlay to overlay and center the legend to the left on the plot area, Right Overlay to overlay and center the legend to the right on the plot area. Specify the Data Labels (i.e. text labels that represent exact values of data points) parameters: specify the Data Labels position relative to the data points selecting the necessary option from the drop-down list. The available options vary depending on the selected chart type. For Column/Bar charts, you can choose the following options: None, Center, Inner Bottom, Inner Top, Outer Top. For Line/XY (Scatter)/Stock charts, you can choose the following options: None, Center, Left, Right, Top, Bottom. For Pie charts, you can choose the following options: None, Center, Fit to Width, Inner Top, Outer Top. For Area charts as well as for 3D Column, Line and Bar charts, you can choose the following options: None, Center. select the data you wish to include into your labels checking the corresponding boxes: Series Name, Category Name, Value, enter a character (comma, semicolon etc.) you wish to use for separating several labels into the Data Labels Separator entry field. Lines - is used to choose a line style for Line/XY (Scatter) charts. You can choose one of the following options: Straight to use straight lines between data points, Smooth to use smooth curves between data points, or None to not display lines. Markers - is used to specify whether the markers should be displayed (if the box is checked) or not (if the box is unchecked) for Line/XY (Scatter) charts. Note: the Lines and Markers options are available for Line charts and XY (Scatter) charts only. The Axis Settings section allows to specify if you wish to display Horizontal/Vertical Axis or not selecting the Show or Hide option from the drop-down list. You can also specify Horizontal/Vertical Axis Title parameters: Specify if you wish to display the Horizontal Axis Title or not selecting the necessary option from the drop-down list: None to not display a horizontal axis title, No Overlay to display the title below the horizontal axis. Specify the Vertical Axis Title orientation selecting the necessary option from the drop-down list: None to not display a vertical axis title, Rotated to display the title from bottom to top to the left of the vertical axis, Horizontal to display the title horizontally to the left of the vertical axis. The Gridlines section allows to specify which of the Horizontal/Vertical Gridlines you wish to display selecting the necessary option from the drop-down list: Major, Minor, or Major and Minor. You can hide the gridlines at all using the None option. Note: the Axis Settings and Gridlines sections will be disabled for Pie charts since charts of this type have no axes and gridlines. Note: the Vertical/Horizontal Axis tabs will be disabled for Pie charts since charts of this type have no axes. The Vertical Axis tab allows you to change the parameters of the vertical axis also referred to as the values axis or y-axis which displays numeric values. Note that the vertical axis will be the category axis which displays text labels for the Bar charts, therefore in this case the Vertical Axis tab options will correspond to the ones described in the next section. For the XY (Scatter) charts, both axes are value axes. The Axis Options section allows to set the following parameters: Minimum Value - is used to specify a lowest value displayed at the vertical axis start. The Auto option is selected by default, in this case the minimum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right. Maximum Value - is used to specify a highest value displayed at the vertical axis end. The Auto option is selected by default, in this case the maximum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right. Axis Crosses - is used to specify a point on the vertical axis where the horizontal axis should cross it. The Auto option is selected by default, in this case the axes intersection point value is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the axes intersection point at the Minimum/Maximum Value on the vertical axis. Display Units - is used to determine a representation of the numeric values along the vertical axis. This option can be useful if you're working with great numbers and wish the values on the axis to be displayed in more compact and readable way (e.g. you can represent 50 000 as 50 by using the Thousands display units). Select desired units from the drop-down list: Hundreds, Thousands, 10 000, 100 000, Millions, 10 000 000, 100 000 000, Billions, Trillions, or choose the None option to return to the default units. Values in reverse order - is used to display values in an opposite direction. When the box is unchecked, the lowest value is at the bottom and the highest value is at the top of the axis. When the box is checked, the values are ordered from top to bottom. The Tick Options section allows to adjust the appearance of tick marks on the vertical scale. Major tick marks are the larger scale divisions which can have labels displaying numeric values. Minor tick marks are the scale subdivisions which are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed, if the corresponding option is set at the Layout tab. The Major/Minor Type drop-down lists contain the following placement options: None to not display major/minor tick marks, Cross to display major/minor tick marks on both sides of the axis, In to display major/minor tick marks inside the axis, Out to display major/minor tick marks outside the axis. The Label Options section allows to adjust the appearance of major tick mark labels which display values. To specify a Label Position in regard to the vertical axis, select the necessary option from the drop-down list: None to not display tick mark labels, Low to display tick mark labels to the left of the plot area, High to display tick mark labels to the right of the plot area, Next to axis to display tick mark labels next to the axis. The Horizontal Axis tab allows you to change the parameters of the horizontal axis also referred to as the categories axis or x-axis which displays text labels. Note that the horizontal axis will be the value axis which displays numeric values for the Bar charts, therefore in this case the Horizontal Axis tab options will correspond to the ones described in the previous section. For the XY (Scatter) charts, both axes are value axes. The Axis Options section allows to set the following parameters: Axis Crosses - is used to specify a point on the horizontal axis where the vertical axis should cross it. The Auto option is selected by default, in this case the axes intersection point value is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the axes intersection point at the Minimum/Maximum Value (that corresponds to the first and last category) on the horizontal axis. Axis Position - is used to specify where the axis text labels should be placed: On Tick Marks or Between Tick Marks. Values in reverse order - is used to display categories in an opposite direction. When the box is unchecked, categories are displayed from left to right. When the box is checked, the categories are ordered from right to left. The Tick Options section allows to adjust the appearance of tick marks on the horizontal scale. Major tick marks are the larger divisions which can have labels displaying category values. Minor tick marks are the smaller divisions which are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed, if the corresponding option is set at the Layout tab. You can adjust the following tick mark parameters: Major/Minor Type - is used to specify the following placement options: None to not display major/minor tick marks, Cross to display major/minor tick marks on both sides of the axis, In to display major/minor tick marks inside the axis, Out to display major/minor tick marks outside the axis. Interval between Marks - is used to specify how many categories should be displayed between two adjacent tick marks. The Label Options section allows to adjust the appearance of labels which display categories. Label Position - is used to specify where the labels should be placed in regard to the horizontal axis. Select the necessary option from the drop-down list: None to not display category labels, Low to display category labels at the bottom of the plot area, High to display category labels at the top of the plot area, Next to axis to display category labels next to the axis. Axis Label Distance - is used to specify how closely the labels should be placed to the axis. You can specify the necessary value in the entry field. The more the value you set, the more the distance between the axis and labels is. Interval between Labels - is used to specify how often the labels should be displayed. The Auto option is selected by default, in this case labels are displayed for every category. You can select the Manual option from the drop-down list and specify the necessary value in the entry field on the right. For example, enter 2 to display labels for every other category etc. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the chart. Move and resize charts Once the chart is added, you can change its size and position. To change the chart size, drag small squares situated on its edges. To maintain the original proportions of the selected chart while resizing, hold down the Shift key and drag one of the corner icons. To alter the chart position, use the icon that appears after hovering your mouse cursor over the chart. Drag the chart to the necessary position without releasing the mouse button. When you move the chart, guide lines are displayed to help you position the object on the page precisely (if a wrapping style other than inline is selected). Edit chart elements To edit the chart Title, select the default text with the mouse and type in your own one instead. To change the font formatting within text elements, such as the chart title, axes titles, legend entries, data labels etc., select the necessary text element by left-clicking it. Then use icons at the Home tab of the top toolbar to change the font type, size, color or its decoration style. To delete a chart element, select it by left-clicking and press the Delete key on the keyboard. You can also rotate 3D charts using the mouse. Left-click within the plot area and hold the mouse button. Drag the cursor without releasing the mouse button to change the 3D chart orientation. Adjust chart settings Some of the chart settings can be altered using the Chart settings tab of the right sidebar. To activate it click the chart and choose the Chart settings icon on the right. Here you can change the following properties: Size is used to view the current chart Width and Height. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind (for more information see the advanced settings description below). Change Chart Type is used to change the selected chart type and/or style. To select the necessary chart Style, use the second drop-down menu in the Change Chart Type section. Edit Data is used to open the 'Chart Editor' window. Note: to quickly open the 'Chart Editor' window you can also double-click the chart in the document. Some of these options you can also find in the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Arrange is used to bring the selected chart to foreground, send to background, move forward or backward as well as group or ungroup charts to perform operations with several of them at once. To learn more on how to arrange objects you can refer to this page. Align is used to align the chart left, center, right, top, middle, bottom. To learn more on how to align objects you can refer to this page. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind. The Edit Wrap Boundary option is unavailable for charts. Edit Data is used to open the 'Chart Editor' window. Chart Advanced Settings is used to open the 'Chart - Advanced Settings' window. When the chart is selected, the Shape settings icon is also available on the right, since a shape is used as a background for the chart. You can click this icon to open the Shape settings tab at the right sidebar and adjust the shape Fill, Stroke and Wrapping Style. Note that you cannot change the shape type. To change the chart advanced settings, click the needed chart with the right mouse button and select Chart Advanced Settings from the right-click menu or just click the Show advanced settings link at the right sidebar. The chart properties window will open: The Size tab contains the following parameters: Width and Height - use these options to change the chart width and/or height. If the Constant Proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original chart aspect ratio. The Text Wrapping tab contains the following parameters: Wrapping Style - use this option to change the way the chart is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select one of the other styles). Inline - the chart is considered to be a part of the text, like a character, so when the text moves, the chart moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the chart can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the chart. Tight - the text wraps the actual chart edges. Through - the text wraps around the chart edges and fills in the open white space within the chart. Top and bottom - the text is only above and below the chart. In front - the chart overlaps the text. Behind - the text overlaps the chart. If you select the square, tight, through, or top and bottom style you will be able to set up some additional parameters - distance from text at all sides (top, bottom, left, right). The Position tab is available only if you select a wrapping style other than inline. This tab contains the following parameters that vary depending on the selected wrapping style: The Horizontal section allows you to select one of the following three chart positioning types: Alignment (left, center, right) relative to character, column, left margin, margin, page or right margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) to the right of character, column, left margin, margin, page or right margin, Relative position measured in percent relative to the left margin, margin, page or right margin. The Vertical section allows you to select one of the following three chart positioning types: Alignment (top, center, bottom) relative to line, margin, bottom margin, paragraph, page or top margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) below line, margin, bottom margin, paragraph, page or top margin, Relative position measured in percent relative to the margin, bottom margin, page or top margin. Move object with text controls whether the chart moves as the text to which it is anchored moves. Allow overlap controls whether two charts overlap or not if you drag them near each other on the page. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the chart." + }, + { + "id": "UsageInstructions/InsertContentControls.htm", + "title": "Insert content controls", + "body": "Using content controls you can create a form with input fields that can be filled in by other users, or protect some parts of the document from being edited or deleted. Content controls are objects containing text that can be formatted. Plain text content controls cannot contain more than one paragraph, while rich text content controls can contain several paragraphs, lists, and objects (images, shapes, tables etc.). Adding content controls To create a new plain text content control, position the insertion point within a line of the text where you want the control to be added, or select a text passage you want to become the control contents. switch to the Insert tab of the top toolbar. click the arrow next to the Content Controls icon. choose the Insert plain text content control option from the menu. The control will be inserted at the insertion point within a line of the existing text. Plain text content controls do not allow adding line breaks and cannot contain other objects such as images, tables etc. To create a new rich text content control, position the insertion point at the end of a paragraph after which you want the control to be added, or select one or more of the existing paragraphs you want to become the control contents. switch to the Insert tab of the top toolbar. click the arrow next to the Content Controls icon. choose the Insert rich text content control option from the menu. The control will be inserted in a new paragraph. Rich text content controls allow adding line breaks, i.e. can contain multiple paragraphs as well as some objects, such as images, tables, other content controls etc. Note: The content control border is visible when the control is selected only. The borders do not appear on a printed version. Moving content controls Controls can be moved to another place in the document: click the button to the left of the control border to select the control and drag it without releasing the mouse button to another position in the document text. You can also copy and paste content controls: select the necessary control and use the Ctrl+C/Ctrl+V key combinations. Editing content controls Replace the default text within the control (\"Your text here\") with your own one: select the default text, and type in a new text or copy a text passage from anywhere and paste it into the content control. Text within the content control of any type (both plain text and rich text content controls) can be formatted using the icons on the top toolbar: you can adjust the font type, size, color, apply decoration styles and formatting presets. It's also possible to use the Paragraph - Advanced settings window accessible from the contextual menu or from the right sidebar to change the text properties. Text within rich text content controls can be formatted like a regular text of the document, i.e. you can set line spacing, change paragraph indents, adjust tab stops. Changing content control settings To open the content control settings, you can proceed in the following ways: Select the necessary content control, click the arrow next to the Content Controls icon at the top toolbar and select the Control Settings option from the menu. Right-click anywhere within the content control and use the Content control settings option from the contextual menu. A new window will open where you can adjust the following settings: Specify the content control Title or Tag in the corresponding fields. Protect the content control from being deleted or edited using the option from the Locking section: Content control cannot be deleted - check this box to protect the content control from being deleted. Contents cannot be edited - check this box to protect the contents of the content control from being edited. Click the OK button within the settings window to apply the changes. Removing content controls To remove a control and leave all its contents, click the content control to select it, then proceed in one of the following ways: Click the arrow next to the Content Controls icon at the top toolbar and select the Remove content control option from the menu. Right-click the content control and use the Remove content control option from the contextual menu. To remove a control and all its contents, select the necessary control and press the Delete key on the keyboard." }, { "id": "UsageInstructions/InsertDropCap.htm", @@ -168,7 +183,7 @@ var indexes = { "id": "UsageInstructions/InsertFootnotes.htm", "title": "Insert footnotes", - "body": "You can add footnotes to provide explanations or comments for certain sentences or terms used in your text, make references to the sources etc. To insert a footnote into your document, position the insertion point at the end of the text passage that you want to add a footnote to, switch to the Insert tab of the top toolbar, click the Footnote icon at the top toolbar, or click the arrow next to the Footnote icon and select the Insert Footnote option from the menu, The footnote mark (i.e. the superscript character that indicates a footnote) appears in the document text and the insertion point moves to the bottom of the current page. type in the footnote text. Repeat the above mentioned operations to add subsequent footnotes for other text passages in the document. The footnotes are numbered automatically. If you hover the mouse pointer over the footnote mark in the document text, a small pop-up window with the footnote text appears. To easily navigate between the added footnotes within the document text, click the arrow next to the Footnote icon at the Insert tab of the top toolbar, in the Go to Footnotes section, use the arrow to go to the previous footnote or the arrow to go to the next footnote. To edit the footnotes settings, click the arrow next to the Footnote icon at the Insert tab of the top toolbar, select the Notes Settings option from the menu, change the current parameters in the Notes Settings window that opens: Set the Location of footnotes on the page selecting one of the available options: Bottom of page - to position footnotes at the bottom of the page (this option is selected by default). Below text - to position footnotes closer to the text. This option can be useful in cases when the page contains a short text. Adjust the footnotes Format: Number Format - select the necessary number format from the available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.... Start at - use the arrows to set the number or letter you want to start numbering with. Numbering - select a way to number your footnotes: Continuous - to number footnotes sequentially throughout the document, Restart each section - to start footnote numbering with the number 1 (or some other specified character) at the beginning of each section, Restart each page - to start footnote numbering with the number 1 (or some other specified character) at the beginning of each page. Custom Mark - set a special character or a word you want to use as the footnote mark (e.g. * or Note1). Enter the necessary character/word into the text entry field and click the Insert button at the bottom of the Notes Settings window. Use the Apply changes to drop-down list to select if you want to apply the specified notes settings to the Whole document or the Current section only. Note: to use different footnotes formatting in separate parts of the document, you need to add section breaks first. When ready, click the Apply button. To remove a single footnote, position the insertion point directly before the footnote mark in the document text and press Delete. Other footnotes will be renumbered automatically. To delete all the footnotes in the document, click the arrow next to the Footnote icon at the Insert tab of the top toolbar, select the Delete All Footnotes option from the menu." + "body": "You can add footnotes to provide explanations or comments for certain sentences or terms used in your text, make references to the sources etc. To insert a footnote into your document, position the insertion point at the end of the text passage that you want to add a footnote to, switch to the References tab of the top toolbar, click the Footnote icon at the top toolbar, or click the arrow next to the Footnote icon and select the Insert Footnote option from the menu, The footnote mark (i.e. the superscript character that indicates a footnote) appears in the document text and the insertion point moves to the bottom of the current page. type in the footnote text. Repeat the above mentioned operations to add subsequent footnotes for other text passages in the document. The footnotes are numbered automatically. If you hover the mouse pointer over the footnote mark in the document text, a small pop-up window with the footnote text appears. To easily navigate between the added footnotes within the document text, click the arrow next to the Footnote icon at the References tab of the top toolbar, in the Go to Footnotes section, use the arrow to go to the previous footnote or the arrow to go to the next footnote. To edit the footnotes settings, click the arrow next to the Footnote icon at the References tab of the top toolbar, select the Notes Settings option from the menu, change the current parameters in the Notes Settings window that opens: Set the Location of footnotes on the page selecting one of the available options: Bottom of page - to position footnotes at the bottom of the page (this option is selected by default). Below text - to position footnotes closer to the text. This option can be useful in cases when the page contains a short text. Adjust the footnotes Format: Number Format - select the necessary number format from the available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.... Start at - use the arrows to set the number or letter you want to start numbering with. Numbering - select a way to number your footnotes: Continuous - to number footnotes sequentially throughout the document, Restart each section - to start footnote numbering with the number 1 (or some other specified character) at the beginning of each section, Restart each page - to start footnote numbering with the number 1 (or some other specified character) at the beginning of each page. Custom Mark - set a special character or a word you want to use as the footnote mark (e.g. * or Note1). Enter the necessary character/word into the text entry field and click the Insert button at the bottom of the Notes Settings window. Use the Apply changes to drop-down list to select if you want to apply the specified notes settings to the Whole document or the Current section only. Note: to use different footnotes formatting in separate parts of the document, you need to add section breaks first. When ready, click the Apply button. To remove a single footnote, position the insertion point directly before the footnote mark in the document text and press Delete. Other footnotes will be renumbered automatically. To delete all the footnotes in the document, click the arrow next to the Footnote icon at the References tab of the top toolbar, select the Delete All Footnotes option from the menu." }, { "id": "UsageInstructions/InsertHeadersFooters.htm", @@ -178,7 +193,7 @@ var indexes = { "id": "UsageInstructions/InsertImages.htm", "title": "Insert images", - "body": "In Document Editor, you can insert images in the most popular formats into your document. The following image formats are supported: BMP, GIF, JPEG, JPG, PNG. Insert an image To insert an image into the document text, place the cursor where you want the image to be put, switch to the Insert tab of the top toolbar, click the Picture icon at the top toolbar, select one of the following options to load the image: the Picture from File option will open the standard Windows dialog window for file selection. Browse your computer hard disk drive for the necessary file and click the Open button the Picture from URL option will open the window where you can enter the necessary image web address and click the OK button once the image is added you can change its size, properties, and position. Move and resize images To change the image size, drag small squares situated on its edges. To maintain the original proportions of the selected image while resizing, hold down the Shift key and drag one of the corner icons. To alter the image position, use the icon that appears after hovering your mouse cursor over the image. Drag the image to the necessary position without releasing the mouse button. When you move the image, guide lines are displayed to help you position the object on the page precisely (if a wrapping style other than inline is selected). To rotate the image, hover the mouse cursor over the rotation handle and drag it clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down the Shift key while rotating. Adjust image settings Some of the image settings can be altered using the Image settings tab of the right sidebar. To activate it click the image and choose the Image settings icon on the right. Here you can change the following properties: Size is used to view the current image Width and Height. If necessary, you can restore the default image size clicking the Default Size button. The Fit to Margin button allows to resize the image, so that it occupies all the space between the left and right page margin. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind (for more information see the advanced settings description below). Replace Image is used to replace the current image loading another one from file or URL. Some of these options you can also find in the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Arrange is used to bring the selected image to foreground, send to background, move forward or backward as well as group or ungroup images to perform operations with several of them at once. To learn more on how to arrange objects you can refer to this page. Align is used to align the image left, center, right, top, middle, bottom. To learn more on how to align objects you can refer to this page. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind - or edit the wrap boundary. The Edit Wrap Boundary option is available only if you select a wrapping style other than Inline. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position. Default Size is used to change the current image size to the default one. Image Advanced Settings is used to open the 'Image - Advanced Settings' window. To change its advanced settings, click the image with the right mouse button and select the Image Advanced Settings option from the right-click menu or just click the Show advanced settings link at the right sidebar. The image properties window will open: The Size tab contains the following parameters: Width and Height - use these options to change the image width and/or height. If the Constant proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original image aspect ratio. To restore the default size of the added image, click the Default Size button. The Text Wrapping tab contains the following parameters: Wrapping Style - use this option to change the way the image is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select one of the other styles). Inline - the image is considered to be a part of the text, like a character, so when the text moves, the image moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the image can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the image. Tight - the text wraps the actual image edges. Through - the text wraps around the image edges and fills in the open white space within the image. So that the effect can appear, use the Edit Wrap Boundary option from the right-click menu. Top and bottom - the text is only above and below the image. In front - the image overlaps the text. Behind - the text overlaps the image. If you select the square, tight, through, or top and bottom style, you will be able to set up some additional parameters - distance from text at all sides (top, bottom, left, right). The Position tab is available only if you select a wrapping style other than inline. This tab contains the following parameters that vary depending on the selected wrapping style: The Horizontal section allows you to select one of the following three image positioning types: Alignment (left, center, right) relative to character, column, left margin, margin, page or right margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) to the right of character, column, left margin, margin, page or right margin, Relative position measured in percent relative to the left margin, margin, page or right margin. The Vertical section allows you to select one of the following three image positioning types: Alignment (top, center, bottom) relative to line, margin, bottom margin, paragraph, page or top margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) below line, margin, bottom margin, paragraph, page or top margin, Relative position measured in percent relative to the margin, bottom margin, page or top margin. Move object with text controls whether the image moves as the text to which it is anchored moves. Allow overlap controls whether two images overlap or not if you drag them near each other on the page. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the image." + "body": "In Document Editor, you can insert images in the most popular formats into your document. The following image formats are supported: BMP, GIF, JPEG, JPG, PNG. Insert an image To insert an image into the document text, place the cursor where you want the image to be put, switch to the Insert tab of the top toolbar, click the Picture icon at the top toolbar, select one of the following options to load the image: the Picture from File option will open the standard Windows dialog window for file selection. Browse your computer hard disk drive for the necessary file and click the Open button the Picture from URL option will open the window where you can enter the necessary image web address and click the OK button once the image is added you can change its size, properties, and position. Move and resize images To change the image size, drag small squares situated on its edges. To maintain the original proportions of the selected image while resizing, hold down the Shift key and drag one of the corner icons. To alter the image position, use the icon that appears after hovering your mouse cursor over the image. Drag the image to the necessary position without releasing the mouse button. When you move the image, guide lines are displayed to help you position the object on the page precisely (if a wrapping style other than inline is selected). To rotate the image, hover the mouse cursor over the rotation handle and drag it clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down the Shift key while rotating. Adjust image settings Some of the image settings can be altered using the Image settings tab of the right sidebar. To activate it click the image and choose the Image settings icon on the right. Here you can change the following properties: Size is used to view the current image Width and Height. If necessary, you can restore the default image size clicking the Default Size button. The Fit to Margin button allows to resize the image, so that it occupies all the space between the left and right page margin. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind (for more information see the advanced settings description below). Replace Image is used to replace the current image loading another one from file or URL. Some of these options you can also find in the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Arrange is used to bring the selected image to foreground, send to background, move forward or backward as well as group or ungroup images to perform operations with several of them at once. To learn more on how to arrange objects you can refer to this page. Align is used to align the image left, center, right, top, middle, bottom. To learn more on how to align objects you can refer to this page. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind - or edit the wrap boundary. The Edit Wrap Boundary option is available only if you select a wrapping style other than Inline. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position. Default Size is used to change the current image size to the default one. Image Advanced Settings is used to open the 'Image - Advanced Settings' window. When the image is selected, the Shape settings icon is also available on the right. You can click this icon to open the Shape settings tab at the right sidebar and adjust the shape Stroke type, size and color as well as change the shape type selecting another shape from the Change Autoshape menu. The shape of the image will change correspondingly. To change its advanced settings, click the image with the right mouse button and select the Image Advanced Settings option from the right-click menu or just click the Show advanced settings link at the right sidebar. The image properties window will open: The Size tab contains the following parameters: Width and Height - use these options to change the image width and/or height. If the Constant proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original image aspect ratio. To restore the default size of the added image, click the Default Size button. The Text Wrapping tab contains the following parameters: Wrapping Style - use this option to change the way the image is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select one of the other styles). Inline - the image is considered to be a part of the text, like a character, so when the text moves, the image moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the image can be moved independently of the text and positioned on the page exactly: Square - the text wraps the rectangular box that bounds the image. Tight - the text wraps the actual image edges. Through - the text wraps around the image edges and fills in the open white space within the image. So that the effect can appear, use the Edit Wrap Boundary option from the right-click menu. Top and bottom - the text is only above and below the image. In front - the image overlaps the text. Behind - the text overlaps the image. If you select the square, tight, through, or top and bottom style, you will be able to set up some additional parameters - distance from text at all sides (top, bottom, left, right). The Position tab is available only if you select a wrapping style other than inline. This tab contains the following parameters that vary depending on the selected wrapping style: The Horizontal section allows you to select one of the following three image positioning types: Alignment (left, center, right) relative to character, column, left margin, margin, page or right margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) to the right of character, column, left margin, margin, page or right margin, Relative position measured in percent relative to the left margin, margin, page or right margin. The Vertical section allows you to select one of the following three image positioning types: Alignment (top, center, bottom) relative to line, margin, bottom margin, paragraph, page or top margin, Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) below line, margin, bottom margin, paragraph, page or top margin, Relative position measured in percent relative to the margin, bottom margin, page or top margin. Move object with text controls whether the image moves as the text to which it is anchored moves. Allow overlap controls whether two images overlap or not if you drag them near each other on the page. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the image." }, { "id": "UsageInstructions/InsertPageNumbers.htm", @@ -188,7 +203,7 @@ var indexes = { "id": "UsageInstructions/InsertTables.htm", "title": "Insert tables", - "body": "Insert a table To insert a table into the document text, place the cursor where you want the table to be put, switch to the Insert tab of the top toolbar, click the Table icon at the top toolbar, select the option to create a table: either a table with predefined number of cells (10 by 8 cells maximum) If you want to quickly add a table, just select the number of rows (8 maximum) and columns (10 maximum). or a custom table In case you need more than 10 by 8 cell table, select the Insert Custom Table option that will open the window where you can enter the necessary number of rows and columns respectively, then click the OK button. once the table is added you can change its properties and position. Adjust table settings Some of the table properties as well as its structure can be altered using the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Select is used to select a row, column, cell, or table. Insert is used to insert a row above or row below the row where the cursor is placed as well as to insert a column at the left or right side from the column where the cursor is placed. Delete is used to delete a row, column or table. Merge Cells is available if two or more cells are selected and is used to merge them. Split Cell... is used to open a window where you can select the needed number of columns and rows the cell will be split in. Cell Vertical Alignment is used to align the text top, center or bottom in the selected cell. Text Direction - is used to change the text orientation in a cell. You can place the text horizontally, vertically from top to bottom (Rotate at 90°), or vertically from bottom to top (Rotate at 270°). Wrapping Style - Inline is used to select the inline style (when the text is broken by the table) as well as the alignment: left, center, right. Wrapping Style - Flow is used to select the flow style when the text is wrapped around the table. Table Advanced Settings is used to open the 'Table - Advanced Settings' window. Hyperlink is used to insert a hyperlink. Paragraph Advanced Settings is used to open the 'Paragraph - Advanced Settings' window. You can also change the table properties at the right sidebar: Rows and Columns are used to select the table parts that you want to be highlighted. For rows: Header - to highlight the first row Total - to highlight the last row Banded - to highlight every other row For columns: First - to highlight the first column Last - to highlight the last column Banded - to highlight every other column Select from Template is used to choose a table template from the available ones. Borders Style is used to select the border size, color, style as well as background color. Wrapping Style is used to select between two text wrapping styles - inline and flow. Rows & Columns is used to perform some operations with the table: select, delete, insert rows and columns, merge cells, split a cell. Repeat as header row at the top of each page is used to insert the same header row at the top of each page in long tables. Show advanced settings is used to open the 'Table - Advanced Settings' window. To change the advanced table properties, click the table with the right mouse button and select the Table Advanced Settings option from the right-click menu or use the Show advanced settings link at the right sidebar. The table properties window will open: The Table tab allows to change properties of the entire table. The Table Size section contains the following parameters: Width - by default, the table width is automatically adjusted to fit the page width, i.e. the table occupies all the space between the left and right page margin. You can check this box and specify the necessary table width manually. Measure in - allows to specify if you want to set the table width in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) or in Percent of the overall page width. Note: you can also adjust the table size manually changing the row height and column width. Move the mouse cursor over a row/column border until it turns into the bidirectional arrow and drag the border. You can also use the markers on the horizontal ruler to change the column width and the markers on the vertical ruler to change the row height. Automatically resize to fit contents - enables automatic change of each column width in accordance with the text within its cells. The Default Cell Margins section allows to change the space between the text within the cells and the cell border used by default. The Options section allows to change the following parameter: Spacing between cells - the cell spacing which will be filled with the Table Background color. The Cell tab allows to change properties of individual cells. First you need to select the cell you want to apply the changes to or select the entire table to change properties of all its cells. The Cell Size section contains the following parameters: Preferred width - allows to set a preferred cell width. This is the size that a cell strives to fit to, but in some cases it may not be possible to fit to this exact value. For example, if the text within a cell exceeds the specified width, it will be broken into the next line so that the preferred cell width remains unchanged, but if you insert a new column, the preferred width will be reduced. Measure in - allows to specify if you want to set the cell width in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) or in Percent of the overall table width. Note: you can also adjust the cell width manually. To make a single cell in a column wider or narrower than the overall column width, select the necessary cell and move the mouse cursor over its right border until it turns into the bidirectional arrow, then drag the border. To change the width of all the cells in a column, use the markers on the horizontal ruler to change the column width. The Cell Margins section allows to adjust the space between the text within the cells and the cell border. By default, standard values are used (the default values can also be altered at the Table tab), but you can uncheck the Use default margins box and enter the necessary values manually. The Cell Options section allows to change the following parameter: The Wrap text option is enabled by default. It allows to wrap text within a cell that exceeds its width onto the next line expanding the row height and keeping the column width unchanged. The Borders & Background tab contains the following parameters: Border parameters (size, color and presence or absence) - set the border size, select its color and choose the way it will be displayed in the cells. Note: in case you select not to show table borders clicking the button or deselecting all the borders manually on the diagram, they will be indicated by a dotted line in the document. To make them disappear at all, click the Nonprinting characters icon at the Home tab of the top toolbar and select the Hidden Table Borders option. Cell Background - the color for the background within the cells (available only if one or more cells are selected or the Allow spacing between cells option is selected at the Table tab). Table Background - the color for the table background or the space background between the cells in case the Allow spacing between cells option is selected at the Table tab. The Table Position tab is available only if the Flow option at the Text Wrapping tab is selected and contains the following parameters: Horizontal parameters include the table alignment (left, center, right) relative to margin, page or text as well as the table position to the right of margin, page or text. Vertical parameters include the table alignment (top, center, bottom) relative to margin, page or text as well as the table position below margin, page or text. The Options section allows to change the following parameters: Move object with text controls whether the table moves as the text into which it is inserted moves. Allow overlap controls whether two tables are merged into one large table or overlap if you drag them near each other on the page. The Text Wrapping tab contains the following parameters: Text wrapping style - Inline or Flow. Use the necessary option to change the way the table is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select the flow style). After you select the wrapping style, the additional wrapping parameters can be set both for inline and flow wrapping style: For the inline style, you can specify the table alignment and indent from left. For the flow style, you can specify the distance from text and table position at the Table Position tab. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the table." + "body": "Insert a table To insert a table into the document text, place the cursor where you want the table to be put, switch to the Insert tab of the top toolbar, click the Table icon at the top toolbar, select the option to create a table: either a table with predefined number of cells (10 by 8 cells maximum) If you want to quickly add a table, just select the number of rows (8 maximum) and columns (10 maximum). or a custom table In case you need more than 10 by 8 cell table, select the Insert Custom Table option that will open the window where you can enter the necessary number of rows and columns respectively, then click the OK button. once the table is added you can change its properties, size and position. To resize a table, hover the mouse cursor over the handle in its lower right corner and drag it until the table reaches the necessary size. You can also manually change the width of a certain column or the height of a row. Move the mouse cursor over the right border of the column so that the cursor turns into the bidirectional arrow and drag the border to the left or right to set the necessary width. To change the height of a single row manually, move the mouse cursor over the bottom border of the row until the cursor turns into the bidirectional arrow and drag it up or down. To move a table, hold down the handle in its upper left corner and drag it to the necessary place in the document. Select a table or its part To select an entire table, click the icon in its upper left corner. To select a certain cell, move the mouse cursor to the left side of the necessary cell so that the cursor turns into the black arrow , then left-click. To select a certain row, move the mouse cursor to the left border of the table next to the necessary row so that the cursor turns into the horizontal black arrow , then left-click. To select a certain column, move the mouse cursor to the top border of the necessary column so that the cursor turns into the downward black arrow , then left-click. It's also possible to select a cell, row, column or table using options from the contextual menu or from the Rows & Columns section at the right sidebar. Adjust table settings Some of the table properties as well as its structure can be altered using the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy a selected text/object and paste a previously cut/copied text passage or object to the current cursor position. Select is used to select a row, column, cell, or table. Insert is used to insert a row above or row below the row where the cursor is placed as well as to insert a column at the left or right side from the column where the cursor is placed. Delete is used to delete a row, column or table. Merge Cells is available if two or more cells are selected and is used to merge them. Split Cell... is used to open a window where you can select the needed number of columns and rows the cell will be split in. Distribute rows is used to adjust the selected cells so that they have the same height without changing the overall table height. Distribute columns is used to adjust the selected cells so that they have the same width without changing the overall table width. Cell Vertical Alignment is used to align the text top, center or bottom in the selected cell. Text Direction - is used to change the text orientation in a cell. You can place the text horizontally, vertically from top to bottom (Rotate at 90°), or vertically from bottom to top (Rotate at 270°). Table Advanced Settings is used to open the 'Table - Advanced Settings' window. Hyperlink is used to insert a hyperlink. Paragraph Advanced Settings is used to open the 'Paragraph - Advanced Settings' window. You can also change the table properties at the right sidebar: Rows and Columns are used to select the table parts that you want to be highlighted. For rows: Header - to highlight the first row Total - to highlight the last row Banded - to highlight every other row For columns: First - to highlight the first column Last - to highlight the last column Banded - to highlight every other column Select from Template is used to choose a table template from the available ones. Borders Style is used to select the border size, color, style as well as background color. Rows & Columns is used to perform some operations with the table: select, delete, insert rows and columns, merge cells, split a cell. Cell Size is used to adjust the width and height of the currently selected cell. In this section, you can also Distribute rows so that all the selected cells have equal height or Distribute columns so that all the selected cells have equal width. Repeat as header row at the top of each page is used to insert the same header row at the top of each page in long tables. Show advanced settings is used to open the 'Table - Advanced Settings' window. To change the advanced table properties, click the table with the right mouse button and select the Table Advanced Settings option from the right-click menu or use the Show advanced settings link at the right sidebar. The table properties window will open: The Table tab allows to change properties of the entire table. The Table Size section contains the following parameters: Width - by default, the table width is automatically adjusted to fit the page width, i.e. the table occupies all the space between the left and right page margin. You can check this box and specify the necessary table width manually. Measure in - allows to specify if you want to set the table width in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) or in Percent of the overall page width. Note: you can also adjust the table size manually changing the row height and column width. Move the mouse cursor over a row/column border until it turns into the bidirectional arrow and drag the border. You can also use the markers on the horizontal ruler to change the column width and the markers on the vertical ruler to change the row height. Automatically resize to fit contents - enables automatic change of each column width in accordance with the text within its cells. The Default Cell Margins section allows to change the space between the text within the cells and the cell border used by default. The Options section allows to change the following parameter: Spacing between cells - the cell spacing which will be filled with the Table Background color. The Cell tab allows to change properties of individual cells. First you need to select the cell you want to apply the changes to or select the entire table to change properties of all its cells. The Cell Size section contains the following parameters: Preferred width - allows to set a preferred cell width. This is the size that a cell strives to fit to, but in some cases it may not be possible to fit to this exact value. For example, if the text within a cell exceeds the specified width, it will be broken into the next line so that the preferred cell width remains unchanged, but if you insert a new column, the preferred width will be reduced. Measure in - allows to specify if you want to set the cell width in absolute units i.e. Centimeters/Points/Inches (depending on the option specified at the File -> Advanced Settings... tab) or in Percent of the overall table width. Note: you can also adjust the cell width manually. To make a single cell in a column wider or narrower than the overall column width, select the necessary cell and move the mouse cursor over its right border until it turns into the bidirectional arrow, then drag the border. To change the width of all the cells in a column, use the markers on the horizontal ruler to change the column width. The Cell Margins section allows to adjust the space between the text within the cells and the cell border. By default, standard values are used (the default values can also be altered at the Table tab), but you can uncheck the Use default margins box and enter the necessary values manually. The Cell Options section allows to change the following parameter: The Wrap text option is enabled by default. It allows to wrap text within a cell that exceeds its width onto the next line expanding the row height and keeping the column width unchanged. The Borders & Background tab contains the following parameters: Border parameters (size, color and presence or absence) - set the border size, select its color and choose the way it will be displayed in the cells. Note: in case you select not to show table borders clicking the button or deselecting all the borders manually on the diagram, they will be indicated by a dotted line in the document. To make them disappear at all, click the Nonprinting characters icon at the Home tab of the top toolbar and select the Hidden Table Borders option. Cell Background - the color for the background within the cells (available only if one or more cells are selected or the Allow spacing between cells option is selected at the Table tab). Table Background - the color for the table background or the space background between the cells in case the Allow spacing between cells option is selected at the Table tab. The Table Position tab is available only if the Flow option at the Text Wrapping tab is selected and contains the following parameters: Horizontal parameters include the table alignment (left, center, right) relative to margin, page or text as well as the table position to the right of margin, page or text. Vertical parameters include the table alignment (top, center, bottom) relative to margin, page or text as well as the table position below margin, page or text. The Options section allows to change the following parameters: Move object with text controls whether the table moves as the text into which it is inserted moves. Allow overlap controls whether two tables are merged into one large table or overlap if you drag them near each other on the page. The Text Wrapping tab contains the following parameters: Text wrapping style - Inline or Flow. Use the necessary option to change the way the table is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select the flow style). After you select the wrapping style, the additional wrapping parameters can be set both for inline and flow wrapping style: For the inline style, you can specify the table alignment and indent from left. For the flow style, you can specify the distance from text and table position at the Table Position tab. The Alternative Text tab allows to specify a Title and Description which will be read to the people with vision or cognitive impairments to help them better understand what information there is in the table." }, { "id": "UsageInstructions/InsertTextObjects.htm", @@ -238,7 +253,7 @@ var indexes = { "id": "UsageInstructions/SetTabStops.htm", "title": "Set tab stops", - "body": "In Document Editor, you can change tab stops i.e. the position the cursor advances to when you press the Tab key on the keyboard. To set tab stops you can use the horizontal ruler: Select the necessary tab stop type clicking the button in the upper left corner of the working area. The following three tab types are available: Left - lines up your text by the left side at the tab stop position; the text moves to the right from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the marker. Center - centers the text at the tab stop position. Such a tab stop will be indicated on the horizontal ruler by the marker. Right - lines up your text by the right side at the tab stop position; the text moves to the left from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the marker. Click on the bottom edge of the ruler where you want to place the tab stop. Drag it along the ruler to change its position. To remove the added tab stop drag it out of the ruler. You can also use the paragraph properties window to adjust tab stops. Click the right mouse button, select the Paragraph Advanced Settings option in the menu or use the Show advanced settings link at the right sidebar, and switch to the Tab tab in the opened Paragraph - Advanced Settings window. You can set the following parameters: Tab Position - is used to set custom tab stops. Enter the necessary value in this box, adjust it more precisely using the arrow buttons and press the Specify button. Your custom tab position will be added to the list in the field below. If you've previously added some tab stops using the ruler, all these tab positions will also be displayed in the list. Default Tab is set at 1.25 cm. You can decrease or increase this value using the arrow buttons or enter the necessary one in the box. Alignment - is used to set the necessary alignment type for each of the tab positions in the list above. Select the necessary tab position in the list, choose the Left, Center or Right radio button and press the Specify button. To delete tab stops from the list select a tab stop and press the Remove or Remove All button." + "body": "In Document Editor, you can change tab stops i.e. the position the cursor advances to when you press the Tab key on the keyboard. To set tab stops you can use the horizontal ruler: Select the necessary tab stop type clicking the button in the upper left corner of the working area. The following three tab types are available: Left - lines up your text by the left side at the tab stop position; the text moves to the right from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the marker. Center - centers the text at the tab stop position. Such a tab stop will be indicated on the horizontal ruler by the marker. Right - lines up your text by the right side at the tab stop position; the text moves to the left from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the marker. Click on the bottom edge of the ruler where you want to place the tab stop. Drag it along the ruler to change its position. To remove the added tab stop drag it out of the ruler. You can also use the paragraph properties window to adjust tab stops. Click the right mouse button, select the Paragraph Advanced Settings option in the menu or use the Show advanced settings link at the right sidebar, and switch to the Tab tab in the opened Paragraph - Advanced Settings window. You can set the following parameters: Tab Position - is used to set custom tab stops. Enter the necessary value in this box, adjust it more precisely using the arrow buttons and press the Specify button. Your custom tab position will be added to the list in the field below. If you've previously added some tab stops using the ruler, all these tab positions will also be displayed in the list. Default Tab is set at 1.25 cm. You can decrease or increase this value using the arrow buttons or enter the necessary one in the box. Alignment - is used to set the necessary alignment type for each of the tab positions in the list above. Select the necessary tab position in the list, choose the Left, Center or Right option from the drop-down list and press the Specify button. Leader - allows to choose a character used to create a leader for each of the tab positions. A leader is a line of characters (dots or hyphens) that fills the space between tabs. Select the necessary tab position in the list, choose the leader type from the drop-down list and press the Specify button. To delete tab stops from the list select a tab stop and press the Remove or Remove All button." }, { "id": "UsageInstructions/UseMailMerge.htm", @@ -248,6 +263,6 @@ var indexes = { "id": "UsageInstructions/ViewDocInfo.htm", "title": "View document information", - "body": "To access the detailed information about the currently edited document, click the File tab of the top toolbar and select the Document Info... option. General Information The document information includes document title, author, location, creation date, and statistics: the number of pages, paragraphs, words, symbols, symbols with spaces. Note: Online Editors allow you to change the document title directly from the editor interface. To do that, click the File tab of the top toolbar and select the Rename... option, then enter the necessary File name in a new window that opens and click OK. Permission Information Note: this option is not available for users with the Read Only permissions. To find out, who have rights to view or edit the document, select the Access Rights... option at the left sidebar. You can also change currently selected access rights by pressing the Change access rights button in the Persons who have rights section. Version History Note: this option is not available for free accounts as well as for users with the Read Only permissions. To view all the changes made to this document, select the Version History option at the left sidebar. You'll see the list of this document versions (major changes) and revisions (minor changes) with the indication of each version/revision author and creation date and time. For document versions, the version number is also specified (e.g. ver. 2). To know exactly which changes have been made in each separate version/revision, you can view the one you need by clicking it at the left sidebar. The changes made by the version/revision author are marked with the color which is displayed next to the author name on the left sidebar. You can use the Restore link below the selected version/revision to restore it. To return to the document current version, use the Close History option on the top of the version list. To close the File panel and return to document editing, select the Close Menu option." + "body": "To access the detailed information about the currently edited document, click the File tab of the top toolbar and select the Document Info... option. General Information The document information includes document title, author, location, creation date, and statistics: the number of pages, paragraphs, words, symbols, symbols with spaces. Note: Online Editors allow you to change the document title directly from the editor interface. To do that, click the File tab of the top toolbar and select the Rename... option, then enter the necessary File name in a new window that opens and click OK. Permission Information Note: this option is not available for users with the Read Only permissions. To find out, who have rights to view or edit the document, select the Access Rights... option at the left sidebar. You can also change currently selected access rights by pressing the Change access rights button in the Persons who have rights section. Version History Note: this option is not available for free accounts as well as for users with the Read Only permissions. To view all the changes made to this document, select the Version History option at the left sidebar. It's also possible to open the history of versions using the Version History icon at the Collaboration tab of the top toolbar. You'll see the list of this document versions (major changes) and revisions (minor changes) with the indication of each version/revision author and creation date and time. For document versions, the version number is also specified (e.g. ver. 2). To know exactly which changes have been made in each separate version/revision, you can view the one you need by clicking it at the left sidebar. The changes made by the version/revision author are marked with the color which is displayed next to the author name on the left sidebar. You can use the Restore link below the selected version/revision to restore it. To return to the document current version, use the Close History option on the top of the version list. To close the File panel and return to document editing, select the Close Menu option." } ] \ No newline at end of file diff --git a/apps/presentationeditor/main/resources/help/en/Contents.json b/apps/presentationeditor/main/resources/help/en/Contents.json index 27d83ea93..16ce086c5 100644 --- a/apps/presentationeditor/main/resources/help/en/Contents.json +++ b/apps/presentationeditor/main/resources/help/en/Contents.json @@ -2,7 +2,8 @@ {"src": "ProgramInterface/ProgramInterface.htm", "name": "Introducing Presentation Editor user interface", "headername": "Program Interface"}, {"src": "ProgramInterface/FileTab.htm", "name": "File tab"}, {"src": "ProgramInterface/HomeTab.htm", "name": "Home Tab"}, - {"src": "ProgramInterface/InsertTab.htm", "name": "Insert tab"}, + {"src": "ProgramInterface/InsertTab.htm", "name": "Insert tab" }, + {"src": "ProgramInterface/CollaborationTab.htm", "name": "Collaboration tab"}, {"src": "ProgramInterface/PluginsTab.htm", "name": "Plugins tab"}, {"src": "UsageInstructions/OpenCreateNew.htm", "name": "Create a new presentation or open an existing one", "headername": "Basic operations" }, {"src": "UsageInstructions/CopyPasteUndoRedo.htm", "name": "Copy/paste data, undo/redo your actions"}, diff --git a/apps/presentationeditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm b/apps/presentationeditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm index 97166ea6c..7bbc81f66 100644 --- a/apps/presentationeditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm +++ b/apps/presentationeditor/main/resources/help/en/HelpfulHints/CollaborativeEditing.htm @@ -24,35 +24,40 @@

Co-editing

-

Presentation Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save Save icon icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings.

+

Presentation Editor allows to select one of the two available co-editing modes. Fast is used by default and shows the changes made by other users in realtime. Strict is selected to hide other user changes until you click the Save Save icon icon to save your own changes and accept the changes made by others. The mode can be selected in the Advanced Settings. It's also possible to choose the necessary mode using the Co-editing Mode icon Co-editing Mode icon at the Collaboration tab of the top toolbar:

+

Co-editing Mode menu

When a presentation is being edited by several users simultaneously in the Strict mode, the edited objects (autoshapes, text objects, tables, images, charts) are marked with dashed lines of different colors. The object that you are editing is surrounded by the green dashed line. Red dashed lines indicate that objects are being edited by other users. By hovering the mouse cursor over one of the edited passages, the name of the user who is editing it at the moment is displayed. The Fast mode will show the actions and the names of the co-editors once they are editing the text.

The number of users who are working at the current presentation is specified on the right side of the editor header - Number of users icon. If you want to see who exactly are editing the file now, you can click this icon or open the Chat panel with the full list of the users.

-

When no users are viewing or editing the file, the icon in the editor header will look like Manage document access rights icon allowing you to manage the users who have access to the file right from the document: invite new users giving them either full or read-only access, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like Number of users icon.

+

When no users are viewing or editing the file, the icon in the editor header will look like Manage document access rights icon allowing you to manage the users who have access to the file right from the document: invite new users giving them either full or read-only access, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like Number of users icon. It's also possible to set access rights using the Sharing icon Sharing icon at the Collaboration tab of the top toolbar.

As soon as one of the users saves his/her changes by clicking the Save icon icon, the others will see a note within the status bar stating that they have updates. To save the changes you made, so that other users can view them, and get the updates saved by your co-editors, click the Save icon icon in the left upper corner of the top toolbar. The updates will be highlighted for you to check what exactly has been changed.

Chat

You can use this tool to coordinate the co-editing process on-the-fly, for example, to arrange with your collaborators about who is doing what, which paragraph you are going to edit now etc.

The chat messages are stored during one session only. To discuss the document content it is better to use comments which are stored until you decide to delete them.

To access the chat and leave a message for other users,

    -
  1. click the Chat icon icon at the left sidebar,
    2. +
  2. + click the Chat icon icon at the left sidebar, or
    + switch to the Collaboration tab of the top toolbar and click the Chat icon Chat button, +
  3. enter your text into the corresponding field below,
  4. press the Send button.

All the messages left by users will be displayed on the panel on the left. If there are new messages you haven't read yet, the chat icon will look like this - Chat icon.

-

To close the panel with chat messages, click the Chat icon icon once again.

+

To close the panel with chat messages, click the Chat icon icon at the left sidebar or the Chat icon Chat button at the top toolbar once again.

Comments

-

To leave a comment:

+

To leave a comment to a certain object (text box, shape etc.):

  1. select an object where you think there is an error or problem,
    2. -
  2. switch to the Insert tab of the top toolbar and click the Comment icon Comment button, or
    - use the Comments icon icon at the left sidebar to open the Comments panel and click the Add Comment to Document link, or
    - right-click the selected object and select the Add Сomment option from the menu, +
  3. switch to the Insert or Collaboration tab of the top toolbar and click the Comment icon Comment button, or
    + right-click the selected object and select the Add Сomment option from the menu,
  4. enter the needed text,
  5. click the Add Comment/Add button.
-

The comment will be seen on the panel on the left. The object you commented will be marked with the Commented object icon icon. To view the comment, just click on this icon.

+

The object you commented will be marked with the Commented object icon icon. To view the comment, just click on this icon.

+

To add a comment to a certain slide, select the slide and use the Comment icon Comment button at the Insert or Collaboration tab of the top toolbar. The added comment will be displayed in the upper left corner of the slide.

+

To create a presentation-level comment which is not related to a certain object or slide, click the Comments icon icon at the left sidebar to open the Comments panel and use the Add Comment to Document link. The presentation-level comments can be viewed at the Comments panel. Comments related to objects and slides are also available here.

Any other user can answer to the added comment asking questions or reporting on the work he/she has done. For this purpose, click the Add Reply link situated under the comment.

You can manage the comments you added in the following way: