Manage cells, rows, and columns

In the Spreadsheet Editor you can insert blank cells above or on the left of the selected cell in a worksheet. You can also insert an entire row above the selected one or a column on the left of the selected column. To make it easy to view a large amount of information, you can hide some rows or columns and display them again. It's also possible to specify the height of a certain row and width of a column.

Insert cells, rows, columns

To insert a blank cell to the left of the selected cell:

  1. right-click the cell to the left of which you wish to insert a new one,
  2. click the Insert cells Insert cells icon icon situated at the Home tab of the top toolbar or select the Insert item from the right-click menu and use the Shift Cells Right option.

The program will shift the selected cell to the right to insert a blank one.

To insert a blank cell above the selected cell:

  1. right-click the cell above which you wish to insert a new one,
  2. click the Insert cells Insert cells icon icon situated on the Home tab of the top toolbar or select the Insert item from the right-click menu and use the Shift Cells Down option.

The program will shift the selected cell down to insert a blank one.

To insert an entire row:

  1. select either the whole row by clicking its heading or a cell in the row above which you wish to insert a new one,

    Note: to insert multiple rows, select the required number of rows.

  2. click the Insert cells Insert cells icon icon situated on the Home tab of the top toolbar and use the Entire row option,
    or right-click the selected cell, select the Insert item from the right-click menu, then choose the Entire Row option,
    or right-click the selected row(s) and use the Insert Top option from the right-click menu.

The program will shift the selected row down to insert a blank one.

To insert an entire column:

  1. select either the whole column by clicking its heading or a cell in the column to the left of which you wish to insert a new one,

    Note: to insert multiple columns, select the required number of columns.

  2. click the Insert cells Insert cells icon icon situated on the Home tab of the top toolbar and use the Entire column option,
    or right-click the selected cell, select the Insert item from the right-click menu, then choose the Entire Column option,
    or right-click the selected column(s) and use the Insert Left option from the right-click menu.

The program will shift the selected column to the right to insert a blank one.

You can also use the Ctrl+Shift+= keyboard shortcut to open the dialog box for inserting new cells, select the Shift Cells Right, Shift Cells Down, Entire Row, or Entire Column option and click OK.

Insert cells window

Hide and show rows and columns

To hide a row or column:

  1. select rows or columns you wish to hide,
  2. right-click the selected rows or columns and use the Hide option from the right-click menu.

To display the hidden rows or columns, select the visible rows above and below the hidden rows or visible columns to the left and to the right of the hidden columns, right-click them and use the Show option from the right-click menu.

Change column width and row height

The column width determines how many characters with default formatting can be displayed in the column cell. The default value is set to 8.43 symbols. To change it:

  1. select columns you wish to change,
  2. right-click the selected columns and use the Set Column Width option from the right-click menu,
  3. choose one of the available options:
    • select the Auto Fit Column Width option to automatically adjust the width of each column according to its content, or
    • select the Custom Column Width option and specify a new value from 0 to 255 in the Custom Column Width window, then click OK.

      Custom Column Width window

To change the width of a single column manually, move the mouse cursor over the right border of the column heading so that the cursor turns into the bidirectional arrow Mouse Cursor when changing column width. Drag the border to the left or right to set a custom width or double-click the mouse to automatically change the column width according to its content.

Changing column width

The default row height value is 14.25 points. To change it:

  1. select rows you wish to change,
  2. right-click the selected rows and use the Set Row Height option from the right-click menu,
  3. choose one of the available options:
    • select the Auto Fit Row Height option to automatically adjust the height of each row according to its content, or
    • select the Custom Row Height option and specify a new value from 0 to 408.75 in the Custom Row Height window, then click OK.

      Custom Row Height window

To change the height of a single row manually, drag the bottom border of the row heading.

Delete cells, rows, columns

To delete an unnecessary cell, row, or column:

  1. select cells, rows, or columns you wish to delete,
  2. click the Delete cells Delete cells icon icon situated on the Home tab of the top toolbar or select the Delete item from the right-click menu and select the appropriate option:
    if you use the Shift Cells Left option, a cell to the right of the deleted one will be moved to the left;
    if you use the Shift Cells Up option, a cell below the deleted one will be moved up;
    if you use the Entire Row option, a row below the selected one will be moved up;
    if you use the Entire Column option, a column to the right of the deleted one will be moved to the left;

You can also use the Ctrl+Shift+- keyboard shortcut to open the dialog box for deleting cells, select the Shift Cells Left, Shift Cells Up, Entire Row, or Entire Column option and click OK.

Delete cells window

You can always restore the deleted data using the Undo Undo icon icon on the top toolbar.