<pclass="onlineDocumentFeatures">By default, the online <ahref="https://www.onlyoffice.com/en/spreadsheet-editor.aspx"target="_blank"onclick="onhyperlinkclick(this)"><b>Spreadsheet Editor</b></a> automatically saves your file each 2 seconds when you are working on it preventing your data from loss if the program closes unexpectedly. If you co-edit the file in the <b>Fast</b> mode, the timer requests for updates 25 times a second and saves the changes if they have been made. When the file is being co-edited in the <b>Strict</b> mode, changes are automatically saved at 10-minute intervals. If you need, you can easily select the preferred co-editing mode or disable the <b>Autosave</b> feature on the <ahref="../HelpfulHints/AdvancedSettings.htm"onclick="onhyperlinkclick(this)">Advanced Settings</a> page.</p>
<pclass="note desktopDocumentFeatures">In the <em>desktop version</em>, to prevent data loss if the program closes unexpectedly, you can turn on the <b>Autorecover</b> option on the <ahref="../HelpfulHints/AdvancedSettings.htm"onclick="onhyperlinkclick(this)">Advanced Settings</a> page. </p>
<li>choose one of the available formats depending on your needs: XLSX, ODS, CSV, PDF, PDF/A. You can also choose the <b>Spreadsheet template</b> (XLTX or OTS) option.</li>
<p>In the <em>online version</em>, you can download the resulting spreadsheet onto your computer hard disk drive,</p>
<ol>
<li>click the <b>File</b> tab of the top toolbar,</li>
<li>select the <b>Download as...</b> option,</li>
<li>
choose one of the available formats depending on your needs: XLSX, PDF, ODS, CSV, XLTX, PDF/A, OTS.
<pclass="note"><b>Note</b>: if you select the CSV format, all features (font formatting, formulas etc.) except the plain text will not be preserved in the CSV file. If you continue saving, the <b>Choose CSV Options</b> window will open. By default, <em>Unicode (UTF-8)</em> is used as the <b>Encoding</b> type. The default <b>Delimiter</b> is <em>comma</em> (,), but the following options are also available: <em>semicolon</em> (;), <em>colon</em> (:), <em>Tab</em>, <em>Space</em> and <em>Other</em> (this option allows you to set a custom delimiter character).</p>
<p>The spreadsheet <b>Preview</b> and the available printing options will open.</p>
<pclass="note">Some of these settings (page <b>Margins</b>, <b>Orientation</b>, <b>Size</b>, <b>Print Area</b> as well as <ahref="ScaleToFit.htm"onclick="onhyperlinkclick(this)"><b>Scale to Fit</b></a>) are also available on the <b>Layout</b> tab of the top toolbar.</p>
<p>Here you can adjust the following parameters:</p>
<ulid="printtitles">
<li>
<b>Print range</b> - specify what to print: <b>Current sheet</b>, <b>All sheets</b> or <b>Selection</b>,
<p>If you previously set a constant print area but want to print the entire sheet, check the <b>Ignore print area</b> box.</p>
</li>
<li><b>Settings of sheet</b> - specify individual print settings for each separate sheet, if you have selected the <b>All Sheets</b> option in the <b>Print range</b> drop-down list,</li>
<li><b>Page size</b> - select one of the available sizes from the drop-down list,</li>
<li><b>Page orientation</b> - choose the <b>Portrait</b> option if you wish to print vertically on the page, or use the <b>Landscape</b> option to print horizontally,</li>
<li>
<b>Scaling</b> - if you do not want some columns or rows to be printed on the second page, you can shrink sheet contents to fit it on one page by selecting the corresponding option: <b>Actual Size</b>, <b>Fit Sheet on One Page</b>, <b>Fit All Columns on One Page</b> or <b>Fit All Rows on One Page</b>. Leave the <b>Actual Size</b> option to print the sheet without adjusting.
<p>If you choose the <b>Custom Options</b> item from the menu, the <b>Scale Settings</b> window will open:</p>
<li><b>Fit To</b>: allows you to select the necessary number of pages you want to fit the printed worksheet to. Select the necessary number of pages from the <b>Width</b> and <b>Height</b> lists.</li>
<li><b>Scale To</b>: allows you to enlarge or reduce the scale of the worksheet to fit printed pages by manually specifying the percentage of normal size.</li>
</ol>
</li>
<li><b>Print titles</b> - if you want to print row or column titles on every page, use <b>Repeat rows at top</b> and/or <b>Repeat columns at left</b> to indicate the row and the column with the title to repeat, or select one of the available options from the drop-down list: Frozen rows/columns, First row/column or Don't repeat.</li>
<li><b>Margins</b> - specify the distance between the worksheet data and the edges of the printed page changing the default sizes in the <b>Top</b>, <b>Bottom</b>, <b>Left</b> and <b>Right</b> fields,</li>
<li><b>Gridlines and headings</b>- specify the worksheet elements to print by checking the corresponding boxes:<b>Print gridlines</b>and<b>Print row and column headings</b>.</li>
<li>
<ahref="../UsageInstructions/InsertHeadersFooters.htm"onclick="onhyperlinkclick(this)"><b>Header/footer settings</b></a> - allow to add some additional information to a printed worksheet, such as date and time, page number, sheet name, etc.
</li>
</ul>
<p>After you have configured the printing settings click the <b>Print</b> button to save changes and print out the spreadsheet or the <b>Save</b> button to save changes made to printing settings.</p>
<pclass="note">All changes you made will be lost if you don't print the spreadsheet or save the changes.</p>
<p>The spreadsheet <b>Preview</b> allows you to navigate a spreadsheet using arrows at the bottom to see how your data will be displayed on a sheet when printed and to correct eventual faults using the print setting above.</p>
<p><spanclass="desktopDocumentFeatures">In the <em>desktop version</em>, the file will be printed directly.</span><spanclass="onlineDocumentFeatures">In the <em>online version</em>, a PDF file will be generated on the basis of the document. You can open and print it out, or save onto your computer hard disk drive or removable medium to print it out later. Some browsers (e.g. Chrome and Opera) support direct printing.</span></p>
<p>If you want to print the selected cell range only instead of the entire worksheet, you can use the <b>Selection</b> option from the <b>Print range</b> drop-down list. When the workbook is saved, this setting is not saved, it is intended for single use. </p>
<p>If a cell range should be printed frequently, you can set a constant print area on the worksheet. When the workbook is saved, the print area is also saved, it can be used when you open the spreadsheet next time. It's also possible to set several constant print areas in a sheet, in this case each area will be printed on a separate page.</p>
<li>select the necessary cell range on the worksheet. To select multiple cell ranges, hold down the <em>Ctrl</em> key,</li>
<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
<li>click the arrow next to the <imgalt="Print Area icon"src="../images/printareabutton.png"/><b>Print Area</b> button and select the <b>Set Print Area</b> option.</li>
</ol>
<p>The created print area is saved when the workbook is saved. When you open the file next time, the specified print area will be printed.</p>
<pclass="note">When you create a print area, a <em>Print_Area</em><ahref="UseNamedRanges.htm"onclick="onhyperlinkclick(this)">named range</a> is also automatically created, which is displayed in the <b>Name Manager</b>. To highlight the borders of all the print areas on the current worksheet, you can click the arrow in the name box located to the left of the the formula bar and select the <em>Print_Area</em> name from the name list. </p>
<li>open the necessary worksheet where the print area is added,</li>
<li>select the necessary cell range on the worksheet,</li>
<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
<li>click the arrow next to the <imgalt="Print Area icon"src="../images/printareabutton.png"/><b>Print Area</b> button and select the <b>Add to Print Area</b> option.</li>
</ol>
<p><!--If the selected cell range is adjacent to the existing print area, it will be added to this print area. If the selected cell range is not adjacent to the existing print area,--> A new print area will be added. Each print area will be printed on a separate page.</p>
<li>open the necessary worksheet where the print area is added,</li>
<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
<li>click the arrow next to the <imgalt="Print Area icon"src="../images/printareabutton.png"/><b>Print Area</b> button and select the <b>Clear Print Area</b> option.</li>
