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web-apps/apps/spreadsheeteditor/main/resources/help/en/UsageInstructions/GroupData.htm

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Update help
2019-12-19 08:42:10 +00:00
<!DOCTYPE html>
<html>
<head>
<title>Group data</title>
<meta charset="utf-8" />
<meta name="description" content="Group rows and columns to structure data in a spreadsheet." />
<link type="text/css" rel="stylesheet" href="../editor.css" />
<script type="text/javascript" src="../callback.js"></script>
<script type="text/javascript" src="../search/js/page-search.js"></script>
</head>
<body>
<div class="mainpart">
<div class="search-field">
<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Group data</h1>
[SSE] Update help
2021-04-30 14:41:43 +00:00
<p>The ability to group rows and columns as well as create an outline allows you to make it easier to work with a spreadsheet that contains a large amount of data. In the <a href="https://www.onlyoffice.com/spreadsheet-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Spreadsheet Editor</b></a>, you can collapse or expand grouped rows and columns to display the necessary data only. It's also possible to create the multi-level structure of grouped rows/columns. When necessary, you can ungroup the previously grouped rows or columns.</p>
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<h3>Group rows and columns</h3>
<p>To group rows or columns:</p>
<ol>
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<li>Select the cell range that you need to group.</li>
<li>Switch to the <b>Data</b> tab and use one of the necessary options on the top toolbar:
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<ul>
<li>click the <img alt="Group icon" src="../images/groupicon.png" /> <b>Group</b> button, then choose the <b>Rows</b> or <b>Columns</b> option in the <b>Group</b> window that appears and click <b>OK</b>,
<p><img alt="Group window" src="../images/groupewindow.png" /></p>
</li>
<li>click the downwards arrow below the <img alt="Group icon" src="../images/groupicon.png" /> <b>Group</b> button and choose the <b>Group rows</b> option from the menu,</li>
<li>click the downwards arrow below the <img alt="Group icon" src="../images/groupicon.png" /> <b>Group</b> button and choose the <b>Group columns</b> option from the menu.</li>
</ul>
</li>
</ol>
<p>The selected rows or columns will be grouped and the created outline will be displayed to the left of the rows or/and above the columns.</p>
<p><img alt="Grouped rows and columns" src="../images/groupedrows.png" /></p>
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<p>To hide grouped rows/columns, click the <img alt="Collapse grouped rows icon" src="../images/collapserowsicon.png" /> <b>Collapse</b> icon. To show collapsed rows/columns, click the <img alt="Expand collapsed rows icon" src="../images/expandrowsicon.png" /> <b>Expand</b> icon.</p>
Update help
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<h5>Change the outline</h5>
Add translation
2020-08-12 11:25:32 +00:00
<p>To change the outline of grouped rows or columns, you can use options from the <b>Group</b> drop-down menu. The <b>Summary rows below detail</b> and <b>Summary columns to the right of detail</b> options are checked by default. They allow to change the location of the <b>Collapse</b> <img alt="Collapse grouped rows icon" src="../images/collapserowsicon.png" /> and <b>Expand</b> <img alt="Expand collapsed rows icon" src="../images/expandrowsicon.png" /> buttons:</p>
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<ul>
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<li>Uncheck the <b>Summary rows below detail</b> option if you want to display the summary rows above the details.</li>
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<li>Uncheck the <b>Summary columns to right of detail</b> option if you want to display the summary columns to the left of details.</li>
</ul>
<h5>Create multi-level groups</h5>
Update help
2020-10-01 12:19:50 +00:00
<p>To create a multi-level structure, select a cell range within the previously created group of rows/columns, and group the newly selected range as described above. After that, you can hide and show groups by level using the icons with the level number: <img alt="Level number icons" src="../images/levelnumbericons.png" />.</p>
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<p>For example, if you create a nested group within the parent group, three levels will be available. It's possible to create up to 8 levels.</p>
<p><img alt="Multi-level structure" src="../images/multilevelstructure.png" /></p>
<ul>
<li>Click the first level <img alt="First level icon" src="../images/firstlevelicon.png" /> icon to switch to the level which hides all grouped data:
<p><img alt="First level" src="../images/firstlevel.png" /></p>
</li>
<li>Click the second level <img alt="Second level icon" src="../images/secondlevelicon.png" /> icon to switch to the level which displays details of the parent group, but hides the nested group data:
<p><img alt="Second level" src="../images/secondlevel.png" /></p>
</li>
<li>Click the third level <img alt="Third level icon" src="../images/thirdlevelicon.png" /> icon to switch to the level which displays all details:
<p><img alt="Third level" src="../images/thirdlevel.png" /></p>
</li>
</ul>
<p>It's also possible to use the <img alt="Collapse grouped rows icon" src="../images/collapserowsicon.png" /> <b>Collapse</b> and <img alt="Expand collapsed rows icon" src="../images/expandrowsicon.png" /> <b>Expand</b> icons within the outline to display or hide the data corresponding to a certain level.</p>
<h3>Ungroup previously grouped rows and columns</h3>
<p>To ungroup previously grouped rows or columns:</p>
<ol>
<li>Select the range of grouped cells that you need to ungroup.</li>
<li>
Switch to the <b>Data</b> tab and use one of the necessary options at the top toolbar:
<ul>
<li>click the <img alt="Ungroup icon" src="../images/ungroupicon.png" /> <b>Ungroup</b> button, then choose the <b>Rows</b> or <b>Columns</b> option in the <b>Group</b> window that appears and click <b>OK</b>,
<p><img alt="Group window" src="../images/groupewindow.png" /></p>
</li>
<li>click the downwards arrow below the <img alt="Group icon" src="../images/ungroupicon.png" /> <b>Ungroup</b> button, then choose the <b>Ungroup rows</b> option from the menu to ungroup rows and clear the outline of rows,</li>
<li>click the downwards arrow below the <img alt="Group icon" src="../images/ungroupicon.png" /> <b>Ungroup</b> button and choose the <b>Ungroup columns</b> option from the menu to ungroup columns and clear the outline of columns,</li>
<li>click the downwards arrow below the <img alt="Group icon" src="../images/ungroupicon.png" /> <b>Ungroup</b> button and choose the <b>Clear outline</b> option from the menu to clear the outline of rows and columns without removing existing groups.</li>
</ul>
</li>
</ol>
</div>
</body>
</html>
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