web-apps/apps/documenteditor/main/resources/help/en/HelpfulHints/Review.htm

<!DOCTYPE html>
<html>
<head>
    <title>Document Review</title>
    <meta charset="utf-8" />
    <meta name="description" content="Tips on document review option" />
    <link type="text/css" rel="stylesheet" href="../editor.css" />
    <script type="text/javascript" src="../callback.js"></script>
    <script type="text/javascript" src="../search/js/page-search.js"></script>
</head>
<body>
    <div class="mainpart">
        <div class="search-field">
            <input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
        </div>
        <h1>Document Review</h1>
        <p>When somebody shares a file with you using the review permissions, you need to apply the document <b>Review</b> feature.</p>
        <p>In the <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a>, as a reviewer, you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, etc. without actually editing it. All your changes will be recorded and shown to the person who sent you the document.</p>
        <p>If you send the file for review, you will need to display all the changes which were made to it, view and either accept or reject them.</p>
        <h3>Enable the Track Changes feature</h3>
        <p>To see changes suggested by a reviewer, enable the <b>Track Changes</b> option in one of the following ways:</p>
        <ul>
            <li>click the <img alt="Track changes button" src="../images/trackchangesstatusbar.png" /> button in the right lower corner on the status bar, or</li>
            <li>switch to the <b>Collaboration</b> tab on the top toolbar and press the <img alt="Track Changes button" src="../images/trackchangestoptoolbar.png" /> <b>Track Changes</b> button.
                <p class="note">It is not necessary for the reviewer to enable the <b>Track Changes</b> option. It is enabled by default and cannot be disabled when the document is shared with review only access rights.</p></li>
            <li>the following options are available in the opened pop-up menu:
            <ul>
                <li><b>On for me</b> - tracking changes is enabled for the current user only. The option remains enabled for the current editing session, i.e. will be disabled when you reload or open the document anew. It will not be affected by other users enabling or disabling the general tracking changes option.</li>
                <li><b>Off for me</b> - tracking changes is disabled for the current user only. The option remains disabled for the current editing session. It will not be affected by other users enabling or disabling the general tracking changes option.</li>
                <li><b>On for me and everyone</b> - tracking changes is enabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking enabled). When another user disables the general tracking changes option in the file, it will be switched to <b>Off for me and everyone</b> for all users.
                <p><img alt="track changes mode alert" src="../images/track_changes_alert.png" /></p></li>
                <li><b>Off for me and everyone</b> - tracking changes is disabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking disabled).  When another user enables the general tracking changes option in the file, it will be switched to <b>On for me and everyone</b> for all users. The corresponding alert message will be shown to every co-author.
                <p><img alt="track changes enabled" src="../images/track_changes_enabled.png" /></p></li>
            </ul>
            </li>
        </ul>
        <h3>View changes</h3>
        <p>Changes made by a user are highlighted with a specific color in the document text. When you click on the changed text, a pop-up window opens which displays the user name, the date and time when the change has been made, and the change description. The pop-up window also contains icons used to accept or reject the current change.</p>
        <p><img alt="Pop-up window" src="../images/review_popup.png" /></p>
        <p>If you drag and drop a piece of text to some other place in the document, the text in a new position will be underlined with the double line. The text in the original position will be double-crossed. This will count as a single change.</p>
        <p>Click the double-crossed text in the original position and use the <img alt="Follow Move button" src="../images/follow_move.png" /> arrow in the change pop-up window to go to the new location of the text.</p>
        <p>Click the double-underlined text in the new position and use the <img alt="Follow Move button" src="../images/follow_move.png" /> arrow in the change pop-up window to go to to the original location of the text.</p>
        <h3 id="displaymode">Choose the changes display mode</h3>
        <p>Click the <img alt="Display Mode button" src="../images/review_displaymode.png" /> <b>Display Mode</b> button on the top toolbar and select one of the available modes from the list:</p>
        <ul>
            <li><b>Markup</b> - this option is selected by default. It allows both viewing the suggested changes and editing the document.</li>
            <li><b>Final</b> - this mode is used to display all the changes as if they were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document.</li>
            <li><b>Original</b> - this mode is used to display all the changes as if they were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document.</li>
        </ul>
        <h3 id="managechanges">Accept or reject changes</h3>
        <p>Use the <img alt="To Previous Change button" src="../images/review_previous.png" /> <b>Previous</b> and the <img alt="To Next Change button" src="../images/review_next.png" /> <b>Next</b> buttons on the top toolbar to navigate through the changes.</p>
        <p>To accept the currently selected change you can:</p>
        <ul>
            <li>click the <img alt="Accept button" src="../images/review_accepttoptoolbar.png" /> <b>Accept</b> button on the top toolbar, or</li>
            <li>click the downward arrow below the <b>Accept</b> button and select the <b>Accept Current Change</b> option (in this case, the change will be accepted and you will proceed to the next change), or</li>
            <li>click the <b>Accept</b> <img alt="Accept button" src="../images/review_accept.png" /> button of the change pop-up window.</li>
        </ul>
        <p>To quickly accept all the changes, click the downward arrow below the <img alt="Accept button" src="../images/review_accepttoptoolbar.png" /> <b>Accept</b> button and select the <b>Accept All Changes</b> option.</p>
        <p>To reject the current change you can:</p>
        <ul>
            <li>click the <img alt="Reject button" src="../images/review_rejecttoptoolbar.png" /> <b>Reject</b> button on the top toolbar, or</li>
            <li>click the downward arrow below the <b>Reject</b> button and select the <b>Reject Current Change</b> option (in this case, the change will be rejected and you will move on to the next available change), or</li>
            <li>click the <b>Reject</b> <img alt="Reject button" src="../images/review_reject.png" /> button of the change pop-up window.</li>
        </ul>
        <p>To quickly reject all the changes, click the downward arrow below the <img alt="Reject button" src="../images/review_rejecttoptoolbar.png" /> <b>Reject</b> button and select the <b>Reject All Changes</b> option.</p>
        <p class="note">If you review the document, the <b>Accept</b> and <b>Reject</b> options are not available for you. You can delete your changes using the <img alt="Delete change button" src="../images/review_delete.png" /> icon within the change balloon.</p>
    </div>
</body>
</html>
-												webapps added

											
										
										
											2016-03-11 00:48:53 +00:00
+								<!DOCTYPE html>
 								<html>
 								<head>
 								    <title>Document Review</title>
 								    <meta charset="utf-8" />
 								    <meta name="description" content="Tips on document review option" />
 								    <link type="text/css" rel="stylesheet" href="../editor.css" />
-												Added search to the documentation for all editors

											
										
										
											2018-01-12 14:52:45 +00:00
+								    <script type="text/javascript" src="../callback.js"></script>
 								    <script type="text/javascript" src="../search/js/page-search.js"></script>
-												webapps added

											
										
										
											2016-03-11 00:48:53 +00:00
+								</head>
 								<body>
 								    <div class="mainpart">
-												Added search to the documentation for all editors

											
										
										
											2018-01-12 14:52:45 +00:00
+								        <div class="search-field">
-												[DE][PE][SSE] replaced type="search" with type="text" for all the pages of documentation (Chrome search field cross bug)

											
										
										
											2018-03-07 08:47:00 +00:00
+								            <input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
-												Added search to the documentation for all editors

											
										
										
											2018-01-12 14:52:45 +00:00
+								        </div>
-												webapps added

											
										
										
											2016-03-11 00:48:53 +00:00
+								        <h1>Document Review</h1>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								        <p>When somebody shares a file with you using the review permissions, you need to apply the document <b>Review</b> feature.</p>
-												[DE] Update help

											
										
										
											2021-04-30 13:51:49 +00:00
+								        <p>In the <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a>, as a reviewer, you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, etc. without actually editing it. All your changes will be recorded and shown to the person who sent you the document.</p>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								        <p>If you send the file for review, you will need to display all the changes which were made to it, view and either accept or reject them.</p>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        <h3>Enable the Track Changes feature</h3>
 								        <p>To see changes suggested by a reviewer, enable the <b>Track Changes</b> option in one of the following ways:</p>
 								        <ul>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								            <li>click the <img alt="Track changes button" src="../images/trackchangesstatusbar.png" /> button in the right lower corner on the status bar, or</li>
-												[DE] Update help

											
										
										
											2021-04-30 13:51:49 +00:00
+								            <li>switch to the <b>Collaboration</b> tab on the top toolbar and press the <img alt="Track Changes button" src="../images/trackchangestoptoolbar.png" /> <b>Track Changes</b> button.
 								                <p class="note">It is not necessary for the reviewer to enable the <b>Track Changes</b> option. It is enabled by default and cannot be disabled when the document is shared with review only access rights.</p></li>
 								            <li>the following options are available in the opened pop-up menu:
 								            <ul>
 								                <li><b>On for me</b> - tracking changes is enabled for the current user only. The option remains enabled for the current editing session, i.e. will be disabled when you reload or open the document anew. It will not be affected by other users enabling or disabling the general tracking changes option.</li>
 								                <li><b>Off for me</b> - tracking changes is disabled for the current user only. The option remains disabled for the current editing session. It will not be affected by other users enabling or disabling the general tracking changes option.</li>
 								                <li><b>On for me and everyone</b> - tracking changes is enabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking enabled). When another user disables the general tracking changes option in the file, it will be switched to <b>Off for me and everyone</b> for all users.
 								                <p><img alt="track changes mode alert" src="../images/track_changes_alert.png" /></p></li>
 								                <li><b>Off for me and everyone</b> - tracking changes is disabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking disabled).  When another user enables the general tracking changes option in the file, it will be switched to <b>On for me and everyone</b> for all users. The corresponding alert message will be shown to every co-author.
 								                <p><img alt="track changes enabled" src="../images/track_changes_enabled.png" /></p></li>
 								            </ul>
 								            </li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        </ul>
-												Add translation

											
										
										
											2020-08-12 11:25:32 +00:00
+								        <h3>View changes</h3>
 								        <p>Changes made by a user are highlighted with a specific color in the document text. When you click on the changed text, a pop-up window opens which displays the user name, the date and time when the change has been made, and the change description. The pop-up window also contains icons used to accept or reject the current change.</p>
 								        <p><img alt="Pop-up window" src="../images/review_popup.png" /></p>
 								        <p>If you drag and drop a piece of text to some other place in the document, the text in a new position will be underlined with the double line. The text in the original position will be double-crossed. This will count as a single change.</p>
 								        <p>Click the double-crossed text in the original position and use the <img alt="Follow Move button" src="../images/follow_move.png" /> arrow in the change pop-up window to go to the new location of the text.</p>
 								        <p>Click the double-underlined text in the new position and use the <img alt="Follow Move button" src="../images/follow_move.png" /> arrow in the change pop-up window to go to to the original location of the text.</p>
-												Added search to the documentation for all editors

											
										
										
											2018-01-12 14:52:45 +00:00
+								        <h3 id="displaymode">Choose the changes display mode</h3>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								        <p>Click the <img alt="Display Mode button" src="../images/review_displaymode.png" /> <b>Display Mode</b> button on the top toolbar and select one of the available modes from the list:</p>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        <ul>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								            <li><b>Markup</b> - this option is selected by default. It allows both viewing the suggested changes and editing the document.</li>
-												[DE] Documentation on references tab, table of contents and content controls

											
										
										
											2018-03-27 10:27:21 +00:00
+								            <li><b>Final</b> - this mode is used to display all the changes as if they were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document.</li>
 								            <li><b>Original</b> - this mode is used to display all the changes as if they were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document.</li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        </ul>
-												Added search to the documentation for all editors

											
										
										
											2018-01-12 14:52:45 +00:00
+								        <h3 id="managechanges">Accept or reject changes</h3>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								        <p>Use the <img alt="To Previous Change button" src="../images/review_previous.png" /> <b>Previous</b> and the <img alt="To Next Change button" src="../images/review_next.png" /> <b>Next</b> buttons on the top toolbar to navigate through the changes.</p>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        <p>To accept the currently selected change you can:</p>
 								        <ul>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								            <li>click the <img alt="Accept button" src="../images/review_accepttoptoolbar.png" /> <b>Accept</b> button on the top toolbar, or</li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								            <li>click the downward arrow below the <b>Accept</b> button and select the <b>Accept Current Change</b> option (in this case, the change will be accepted and you will proceed to the next change), or</li>
-												Add translation

											
										
										
											2020-08-12 11:25:32 +00:00
+								            <li>click the <b>Accept</b> <img alt="Accept button" src="../images/review_accept.png" /> button of the change pop-up window.</li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        </ul>
 								        <p>To quickly accept all the changes, click the downward arrow below the <img alt="Accept button" src="../images/review_accepttoptoolbar.png" /> <b>Accept</b> button and select the <b>Accept All Changes</b> option.</p>
 								        <p>To reject the current change you can:</p>
 								        <ul>
-												Update help

											
										
										
											2020-09-14 12:21:50 +00:00
+								            <li>click the <img alt="Reject button" src="../images/review_rejecttoptoolbar.png" /> <b>Reject</b> button on the top toolbar, or</li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								            <li>click the downward arrow below the <b>Reject</b> button and select the <b>Reject Current Change</b> option (in this case, the change will be rejected and you will move on to the next available change), or</li>
-												Add translation

											
										
										
											2020-08-12 11:25:32 +00:00
+								            <li>click the <b>Reject</b> <img alt="Reject button" src="../images/review_reject.png" /> button of the change pop-up window.</li>
-												Update helps.

											
										
										
											2017-09-20 08:31:59 +00:00
+								        </ul>
 								        <p>To quickly reject all the changes, click the downward arrow below the <img alt="Reject button" src="../images/review_rejecttoptoolbar.png" /> <b>Reject</b> button and select the <b>Reject All Changes</b> option.</p>
-												[DE] Update help

											
										
										
											2021-04-30 13:51:49 +00:00
+								        <p class="note">If you review the document, the <b>Accept</b> and <b>Reject</b> options are not available for you. You can delete your changes using the <img alt="Delete change button" src="../images/review_delete.png" /> icon within the change balloon.</p>
-												webapps added

											
										
										
											2016-03-11 00:48:53 +00:00
+								    </div>
 								</body>
 								</html>