web-apps/apps/documenteditor/main/resources/help/en/search/indexes.js

var indexes = 
[
   {
        "id": "HelpfulHints/About.htm", 
        "title": "About Document Editor", 
        "body": "About the Document Editor The Document Editor is an online application that allows you to view through and edit documents directly in your browser . Using the Document Editor, you can perform various editing operations like in any desktop editor, print the edited documents keeping all the formatting details or download them onto your computer hard disk drive of your computer as DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML, FB2, EPUB files. To view the current software version and licensor details in the online version, click the icon on the left sidebar. To view the current software version and licensor details in the desktop version for Windows, select the About menu item on the left sidebar of the main program window. In the desktop version for Mac OS, open the ONLYOFFICE menu at the top of the screen and select the About ONLYOFFICE menu item."
    },
   {
        "id": "HelpfulHints/AdvancedSettings.htm", 
        "title": "Advanced Settings of Document Editor", 
        "body": "Advanced Settings of the Document Editor The Document Editor allows you to change its advanced settings. To access them, open the File tab on the top toolbar and select the Advanced Settings... option. You can also click the View settings icon on the right side of the editor header and select the Advanced settings option. The advanced settings are: Commenting Display is used to turn on/off the live commenting option: Turn on display of the comments - if you disable this feature, the commented passages will be highlighted only if you click the Comments icon on the left sidebar. Turn on display of the resolved comments - this feature is disabled by default so that the resolved comments were hidden in the document text. You can view such comments only if you click the Comments icon on the left sidebar. Enable this option if you want to display resolved comments in the document text. Spell Checking is used to turn on/off the spell checking option. Proofing - used to automatically replace word or symbol typed in the Replace: box or chosen from the list by a new word or symbol displayed in the By: box. Alternate Input is used to turn on/off hieroglyphs. Alignment Guides is used to turn on/off alignment guides that appear when you move objects and allow you to position them on the page precisely. Compatibility is used to make the files compatible with older MS Word versions when saved as DOCX. Autosave is used in the online version to turn on/off automatic saving of changes you make while editing. Autorecover - is used in the desktop version to turn on/off the option that allows automatically recovering documents in case the program closes unexpectedly. Co-editing Mode is used to select the display of the changes made during the co-editing: By default the Fast mode is selected, the users who take part in the document co-editing will see the changes in real time once they are made by other users. If you prefer not to see other user changes (so that they do not disturb you, or for some other reason), select the Strict mode and all the changes will be shown only after you click the Save icon notifying you that there are changes from other users. Real-time Collaboration Changes is used to specify what changes you want to be highlighted during co-editing: Selecting the View None option, changes made during the current session will not be highlighted. Selecting the View All option, all the changes made during the current session will be highlighted. Selecting the View Last option, only the changes made since you last time clicked the Save icon will be highlighted. This option is only available when the Strict co-editing mode is selected. Interface theme is used to change the color scheme of the editor’s interface. Light color scheme incorporates standard blue, white, and light-gray colors with less contrast in UI elements suitable for working during daytime. Classic Light color scheme incorporates standard blue, white, and light-gray colors. Dark color scheme incorporates black, dark-gray, and light-gray colors suitable for working during nighttime. Default Zoom Value is used to set the default zoom value selecting it in the list of available options from 50% to 200%. You can also choose the Fit to Page or Fit to Width option. Font Hinting is used to select the type a font is displayed in the Document Editor: Choose As Windows if you like the way fonts are usually displayed on Windows, i.e. using Windows font hinting. Choose As OS X if you like the way fonts are usually displayed on a Mac, i.e. without any font hinting at all. Choose Native if you want your text to be displayed with the hinting embedded into font files. Default cache mode - used to select the cache mode for the font characters. It’s not recommended to switch it without any reason. It can be helpful in some cases only, for example, when an issue in the Google Chrome browser with the enabled hardware acceleration occurs. The Document Editor has two cache modes: In the first cache mode, each letter is cached as a separate picture. In the second cac
    },
   {
        "id": "HelpfulHints/CollaborativeEditing.htm", 
        "title": "Collaborative Document Editing", 
        "body": "The Document Editor allows you to collaboratively work on a document with other users. This feature includes: simultaneous multi-user access to the document to be edited visual indication of passages that are being edited by other users real-time display of changes or synchronization of changes with one button click chat to share ideas concerning particular parts of the document comments with the description of a task or problem that should be solved (it's also possible to work with comments in the offline mode, without connecting to the online version) Connecting to the online version In the desktop editor, open the Connect to cloud option of the left-side menu in the main program window. Connect to your cloud office specifying your account login and password. Co-editing The Document Editor allows you to select one of the two available co-editing modes: Fast is used by default and shows the changes made by other users in real time. Strict is selected to hide changes made by other users until you click the Save icon to save your own changes and accept the changes made by co-authors. The mode can be selected in the Advanced Settings. It's also possible to choose the required mode using the Co-editing Mode icon on the Collaboration tab of the top toolbar: Note: when you co-edit a document in the Fast mode, the possibility to Redo the last undone operation is not available. When a document is being edited by several users simultaneously in the Strict mode, the edited text passages are marked with dashed lines of different colors. By hovering the mouse cursor over one of the edited passages, the name of the user who is editing it at the moment is displayed. The Fast mode will show the actions and the names of the co-editors when they are editing the text. The number of users who are working on the current document is displayed on the right side of the editor header - . If you want to see who exactly is editing the file now, you can click this icon or open the Chat panel with the full list of the users. When no users are viewing or editing the file, the icon in the editor header will look like allowing you to manage the users who have access to the file right from the document: invite new users giving them permissions to edit, read, comment, fill forms or review the document, or deny some users access rights to the file. Click this icon to manage the access to the file; this can be done both when there are no other users who view or co-edit the document at the moment and when there are other users and the icon looks like . It's also possible to set access rights using the Sharing icon at the Collaboration tab of the top toolbar. As soon as one of the users saves his/her changes by clicking the icon, the others will see a note within the status bar stating that they have updates. To save the changes you made, so that other users can view them, and get the updates saved by your co-editors, click the icon in the left upper corner of the top toolbar. The updates will be highlighted for you to check what exactly has been changed. You can specify what changes you want to be highlighted during co-editing if you click the File tab on the top toolbar, select the Advanced Settings... option and choose between none, all and last real-time collaboration changes. Selecting View all changes, all the changes made during the current session will be highlighted. Selecting View last changes, only the changes made since you last time clicked the icon will be highlighted. Selecting View None changes, changes made during the current session will not be highlighted. Anonymous Portal users who are not registered and do not have a profile are considered to be anonymous, although they still can collaborate on documents. To have a name assigned to them, the anonymous user should enter a name they prefer in the corresponding field appearing in the right top corner of the screen when they open the document for the first time. Activate the “Don’t ask me again” checkbox to preserve the name. Chat You can use this tool to coordinate
    },
   {
        "id": "HelpfulHints/Comparison.htm", 
        "title": "Compare documents", 
        "body": "Note: this option is available in the paid online version only starting from Document Server v. 5.5. To enable this feature in the desktop version, refer to this article. If you need to compare and merge two documents, the Document Editor provides you with the document Compare feature. It allows displaying the differences between two documents and merge the documents by accepting the changes one by one or all at once. After comparing and merging two documents, the result will be stored on the portal as a new version of the original file. If you do not need to merge documents which are being compared, you can reject all the changes so that the original document remains unchanged. Choose a document for comparison To compare two documents, open the original document that you need to compare and select the second document for comparison: switch to the Collaboration tab on the top toolbar and press the Compare button, select one of the following options to load the document: the Document from File option will open the standard dialog window for file selection. Browse your computer hard disk drive for the necessary .docx file and click the Open button. the Document from URL option will open the window where you can enter a link to the file stored in a third-party web storage (for example, Nextcloud) if you have corresponding access rights to it. The link must be a direct link for downloading the file. When the link is specified, click the OK button. Note: The direct link allows downloading the file directly without opening it in a web browser. For example, to get a direct link in Nextcloud, find the necessary document in the file list, select the Details option from the file menu. Click the Copy direct link (only works for users who have access to this file/folder) icon on the right of the file name on the details panel. To find out how to get a direct link for downloading the file in a different third-party web storage, please refer to the corresponding third-party service documentation. the Document from Storage option will open the Select Data Source window. It displays the list of all the .docx documents stored on your portal you have corresponding access rights to. To navigate through the sections of the Documents module, use the menu on the left part of the window. Select the necessary .docx document and click the OK button. When the second document for comparison is selected, the comparison process will start and the document will look as if it was opened in the Review mode. All the changes are highlighted with a color, and you can view the changes, navigate between them, accept or reject them one by one or all the changes at once. It's also possible to change the display mode and see how the document looks before comparison, in the process of comparison, or how it will look after comparison if you accept all changes. Choose the changes display mode Click the Display Mode button on the top toolbar and select one of the available modes from the list: Markup - this option is selected by default. It is used to display the document in the process of comparison. This mode allows both viewing the changes and editing the document. Final - this mode is used to display the document after comparison as if all the changes were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document. Original - this mode is used to display the document before comparison as if all the changes were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document. Accept or reject changes Use the Previous and the Next buttons on the top toolbar to navigate through the changes. To accept the currently selected change, you can: click the Accept button on the top toolbar, or click the downward arrow below the Accept button and select the Accept Current Change option (in this case, the change will be accepte
    },
   {
        "id": "HelpfulHints/KeyboardShortcuts.htm", 
        "title": "Keyboard Shortcuts", 
        "body": "The keyboard shortcut list used for a faster and easier access to the features of the Document Editor using the keyboard. Windows/LinuxMac OS Working with Document Open 'File' panel Alt+F ⌥ Option+F Open the File panel panel to save, download, print the current document, view its info, create a new document or open an existing one, access the Document Editor Help Center or advanced settings. Open 'Find and Replace' dialog box Ctrl+F ^ Ctrl+F, ⌘ Cmd+F Open the Find and Replace dialog box to start searching for a character/word/phrase in the currently edited document. Open 'Find and Replace' dialog box with replacement field Ctrl+H ^ Ctrl+H Open the Find and Replace dialog box with the replacement field to replace one or more occurrences of the found characters. Repeat the last 'Find' action ⇧ Shift+F4 ⇧ Shift+F4, ⌘ Cmd+G, ⌘ Cmd+⇧ Shift+F4 Repeat the previous Find performed before the key combination was pressed. Open 'Comments' panel Ctrl+⇧ Shift+H ^ Ctrl+⇧ Shift+H, ⌘ Cmd+⇧ Shift+H Open the Comments panel to add your own comment or reply to other users' comments. Open comment field Alt+H ⌥ Option+H Open a data entry field where you can add the text of your comment. Open 'Chat' panel Alt+Q ⌥ Option+Q Open the Chat panel and send a message. Save document Ctrl+S ^ Ctrl+S, ⌘ Cmd+S Save all the changes to the document currently edited with The Document Editor. The active file will be saved with its current file name, location, and file format. Print document Ctrl+P ^ Ctrl+P, ⌘ Cmd+P Print the document with one of the available printers or save it as a file. Download As... Ctrl+⇧ Shift+S ^ Ctrl+⇧ Shift+S, ⌘ Cmd+⇧ Shift+S Open the Download as... panel to save the currently edited document to the hard disk drive of your computer in one of the supported formats: DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML. Full screen F11 Switch to the full screen view to fit the Document Editor into your screen. Help menu F1 F1 Open the Document Editor Help menu. Open existing file (Desktop Editors) Ctrl+O On the Open local file tab in the Desktop Editors, opens the standard dialog box that allows to select an existing file. Close file (Desktop Editors) Ctrl+W, Ctrl+F4 ^ Ctrl+W, ⌘ Cmd+W Close the current document window in the Desktop Editors. Element contextual menu ⇧ Shift+F10 ⇧ Shift+F10 Open the selected element contextual menu. Reset the ‘Zoom’ parameter Ctrl+0 ^ Ctrl+0 or ⌘ Cmd+0 Reset the ‘Zoom’ parameter of the current document to a default 100%. Navigation Jump to the beginning of the line Home Home Put the cursor to the beginning of the currently edited line. Jump to the beginning of the document Ctrl+Home ^ Ctrl+Home Put the cursor to the very beginning of the currently edited document. Jump to the end of the line End End Put the cursor to the end of the currently edited line. Jump to the end of the document Ctrl+End ^ Ctrl+End Put the cursor to the very end of the currently edited document. Jump to the beginning of the previous page Alt+Ctrl+Page Up Put the cursor to the very beginning of the page which preceeds the currently edited one. Jump to the beginning of the next page Alt+Ctrl+Page Down ⌥ Option+⌘ Cmd+⇧ Shift+Page Down Put the cursor to the very beginning of the page which follows the currently edited one. Scroll down Page Down Page Down, ⌥ Option+Fn+↑ Scroll the document approximately one visible page down. Scroll up Page Up Page Up, ⌥ Option+Fn+↓ Scroll the document approximately one visible page up. Next page Alt+Page Down ⌥ Option+Page Down Go to the next page in the currently edited document. Previous page Alt+Page Up ⌥ Option+Page Up Go to the previous page in the currently edited document. Zoom In Ctrl++ ^ Ctrl+=, ⌘ Cmd+= Zoom in the currently edited document. Zoom Out Ctrl+- ^ Ctrl+-, ⌘ Cmd+- Zoom out the currently edited document. Move one character to the left ← ← Move the cursor one character to the left. Move one character to the right → → Move the cursor one cha
    },
   {
        "id": "HelpfulHints/Navigation.htm", 
        "title": "View Settings and Navigation Tools", 
        "body": "The Document Editor offers several tools to help you view and navigate through your document: zoom, page number indicator etc. Adjust the View Settings To adjust default view settings and set the most convenient mode to work with the document, click the View settings icon on the right side of the editor header and select which interface elements you want to be hidden or shown. You can select the following options from the View settings drop-down list: Hide Toolbar - hides the top toolbar that contains commands while tabs remain visible. When this option is enabled, you can click any tab to display the toolbar. The toolbar is displayed until you click anywhere outside it. To disable this mode, click the View settings icon and click the Hide Toolbar option once again. The top toolbar will be displayed all the time. Note: alternatively, you can just double-click any tab to hide the top toolbar or display it again. Hide Status Bar - hides the bottommost bar where the Page Number Indicator and Zoom buttons are situated. To show the hidden Status Bar click this option once again. Hide Rulers - hides rulers which are used to align text, graphics, tables, and other elements in a document, set up margins, tab stops, and paragraph indents. To show the hidden Rulers click this option once again. The right sidebar is minimized by default. To expand it, select any object (e.g. image, chart, shape) or text passage and click the icon of the currently activated tab on the right. To minimize the right sidebar, click the icon once again. When the Comments or Chat panel is opened, the width of the left sidebar is adjusted by simple drag-and-drop: move the mouse cursor over the left sidebar border so that it turns into the bidirectional arrow and drag the border to the right to extend the width of the sidebar. To restore its original width, move the border to the left. Use the Navigation Tools To navigate through your document, use the following tools: The Zoom buttons are situated in the right lower corner and are used to zoom in and out the current document. To change the currently selected zoom value that is displayed in percent, click it and select one of the available zoom options from the list (50% / 75% / 100% / 125% / 150% / 175% / 200%) or use the Zoom in or Zoom out buttons. Click the Fit to width icon to fit the document page width to the visible part of the working area. To fit the whole document page to the visible part of the working area, click the Fit to page icon. Zoom settings are also available in the View settings drop-down list that can be useful if you decide to hide the Status Bar. The Page Number Indicator shows the current page as a part of all the pages in the current document (page 'n' of 'nn'). Click this caption to open the window where you can enter the page number and quickly go to it."
    },
   {
        "id": "HelpfulHints/Password.htm", 
        "title": "Protecting documents with a password", 
        "body": "You can protect your documents with a password that is required to enter the editing mode by your co-authors. The password can be changed or removed later on. The password cannot be restored if you lose or forget it. Please keep it in a safe place. Setting a password go to the File tab at the top toolbar, choose the Protect option, click the Add password button, set a password in the Password field and repeat it in the Repeat password field below, then click OK. Changing a password go to the File tab at the top toolbar, choose the Protect option, click the Change password button, set a password in the Password field and repeat it in the Repeat password field below, then click OK. Deleting a password go to the File tab at the top toolbar, choose the Protect option, click the Delete password button."
    },
   {
        "id": "HelpfulHints/Review.htm", 
        "title": "Document Review", 
        "body": "When somebody shares a file with you using the review permissions, you need to apply the document Review feature. In the Document Editor, as a reviewer, you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, etc. without actually editing it. All your changes will be recorded and shown to the person who sent you the document. If you send the file for review, you will need to display all the changes which were made to it, view and either accept or reject them. Enable the Track Changes feature To see changes suggested by a reviewer, enable the Track Changes option in one of the following ways: click the button in the right lower corner on the status bar, or switch to the Collaboration tab on the top toolbar and press the Track Changes button. It is not necessary for the reviewer to enable the Track Changes option. It is enabled by default and cannot be disabled when the document is shared with review only access rights. the following options are available in the opened pop-up menu: On for me - tracking changes is enabled for the current user only. The option remains enabled for the current editing session, i.e. will be disabled when you reload or open the document anew. It will not be affected by other users enabling or disabling the general tracking changes option. Off for me - tracking changes is disabled for the current user only. The option remains disabled for the current editing session. It will not be affected by other users enabling or disabling the general tracking changes option. On for me and everyone - tracking changes is enabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking enabled). When another user disables the general tracking changes option in the file, it will be switched to Off for me and everyone for all users. Off for me and everyone - tracking changes is disabled and will remain when you reload or open the document anew (when the document is reloaded, all users will have the tracking disabled). When another user enables the general tracking changes option in the file, it will be switched to On for me and everyone for all users. The corresponding alert message will be shown to every co-author. View changes Changes made by a user are highlighted with a specific color in the document text. When you click on the changed text, a pop-up window opens which displays the user name, the date and time when the change has been made, and the change description. The pop-up window also contains icons used to accept or reject the current change. If you drag and drop a piece of text to some other place in the document, the text in a new position will be underlined with the double line. The text in the original position will be double-crossed. This will count as a single change. Click the double-crossed text in the original position and use the arrow in the change pop-up window to go to the new location of the text. Click the double-underlined text in the new position and use the arrow in the change pop-up window to go to to the original location of the text. Choose the changes display mode Click the Display Mode button on the top toolbar and select one of the available modes from the list: Markup - this option is selected by default. It allows both viewing the suggested changes and editing the document. Final - this mode is used to display all the changes as if they were accepted. This option does not actually accept all changes, it only allows you to see how the document will look like after you accept all the changes. In this mode, you cannot edit the document. Original - this mode is used to display all the changes as if they were rejected. This option does not actually reject all changes, it only allows you to view the document without changes. In this mode, you cannot edit the document. Accept or reject changes Use the Previous and the Next buttons on the top toolbar to navigate through the changes. To accept the currently selected change you can: c
    },
   {
        "id": "HelpfulHints/Search.htm", 
        "title": "Search and Replace Function", 
        "body": "To search for the required characters, words or phrases used in the currently edited document, click the icon situated on the left sidebar of the Document Editor or use the Ctrl+F key combination. The Find and Replace window will open: Type in your inquiry into the corresponding data entry field. Specify search parameters by clicking the icon and checking the necessary options: Case sensitive - is used to find only the occurrences typed in the same case as your inquiry (e.g. if your inquiry is 'Editor' and this option is selected, such words as 'editor' or 'EDITOR' etc. will not be found). To disable this option, click it once again. Highlight results - is used to highlight all found occurrences at once. To disable this option and remove the highlight, click the option once again. Click one of the arrow buttons at the bottom right corner of the window. The search will be performed either towards the beginning of the document (if you click the button) or towards the end of the document (if you click the button) from the current position. Note: when the Highlight results option is enabled, use these buttons to navigate through the highlighted results. The first occurrence of the required characters in the selected direction will be highlighted on the page. If it is not the word you are looking for, click the selected button again to find the next occurrence of the characters you entered. To replace one or more occurrences of the found characters, click the Replace link below the data entry field or use the Ctrl+H key combination. The Find and Replace window will change: Type in the replacement text into the bottom data entry field. Click the Replace button to replace the currently selected occurrence or the Replace All button to replace all the found occurrences. To hide the replace field, click the Hide Replace link."
    },
   {
        "id": "HelpfulHints/SpellChecking.htm", 
        "title": "Spell-checking", 
        "body": "The Document Editor allows you to check the spelling of your text in a certain language and correct mistakes while editing. In the desktop version, it's also possible to add words into a custom dictionary which is common for all three editors. First of all, choose a language for your document. Click the Set Document Language icon on the status bar. In the opened window, select the required language and click OK. The selected language will be applied to the whole document. To choose a different language for any piece within the document, select the necessary text passage with the mouse and use the menu on the status bar. To enable the spell checking option, you can: click the Spell checking icon on the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, check the Turn on spell checking option box and click the Apply button. all misspelled words will be underlined by a red line. Right click on the necessary word to activate the menu and: choose one of the suggested similar words spelled correctly to replace the misspelled word with the suggested one. If too many variants are found, the More variants... option appears in the menu; use the Ignore option to skip just that word and remove underlining or Ignore All to skip all the identical words repeated in the text; if the current word is missed in the dictionary, you can add it to the custom dictionary. This word will not be treated as a mistake next time. This option is available in the desktop version. select a different language for this word. To disable the spell checking option, you can: click the Spell checking icon on the status bar, or open the File tab of the top toolbar, select the Advanced Settings... option, uncheck the Turn on spell checking option box and click the Apply button."
    },
   {
        "id": "HelpfulHints/SupportedFormats.htm", 
        "title": "Supported Formats of Electronic Documents", 
        "body": "An electronic document is one of the most commonly used computer. Due to the highly developed modern computer network, it's more convenient to distribute electronic documents than printed ones. Nowadays, a lot of devices are used for document presentation, so there are plenty of proprietary and open file formats. The Document Editor handles the most popular of them. Formats Description View Edit Download DOC Filename extension for word processing documents created with Microsoft Word + + DOCX Office Open XML Zipped, XML-based file format developed by Microsoft for representing spreadsheets, charts, presentations, and word processing documents + + + DOTX Word Open XML Document Template Zipped, XML-based file format developed by Microsoft for text document templates. A DOTX template contains formatting settings, styles etc. and can be used to create multiple documents with the same formatting + + + FB2 An ebook extension that lets you read books on your computer or mobile devices + + + ODT Word processing file format of OpenDocument, an open standard for electronic documents + + + OTT OpenDocument Document Template OpenDocument file format for text document templates. An OTT template contains formatting settings, styles etc. and can be used to create multiple documents with the same formatting + + + RTF Rich Text Format Document file format developed by Microsoft for cross-platform document interchange + + + TXT Filename extension for text files usually containing very little formatting + + + PDF Portable Document Format File format used to represent documents regardless of the used software, hardware, and operating systems + + PDF/A Portable Document Format / A An ISO-standardized version of the Portable Document Format (PDF) specialized for use in the archiving and long-term preservation of electronic documents. + + HTML HyperText Markup Language The main markup language for web pages + + + EPUB Electronic Publication Free and open e-book standard created by the International Digital Publishing Forum + + + XPS Open XML Paper Specification Open royalty-free fixed-layout document format developed by Microsoft + DjVu File format designed primarily to store scanned documents, especially those containing a combination of text, line drawings, and photographs + XML Extensible Markup Language (XML). A simple and flexible markup language that derived from SGML (ISO 8879) and is designed to store and transport data. + + Note: all formats run without Chromium and are available on all platforms."
    },
   {
        "id": "ProgramInterface/FileTab.htm", 
        "title": "File tab", 
        "body": "The File tab of the Document Editor allows performing some basic operations. The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: With this tab, you can use the following options: in the online version: save the current file (in case the Autosave option is disabled), save it in the required format on the hard disk drive of your computer with the Download as option, save a copy of the file in the selected format to the portal documents with the Save copy as option, print or rename the current file. in the desktop version: save the current file without changing its format and location using the Save option, save it changing its name, location or format using the Save as option or print the current file. protect the file using a password, change or remove the password; protect the file using a digital signature (available in the desktop version only); create a new document or open a recently edited one (available in the online version only), view general information about the document or change some file properties, manage access rights (available in the online version only), track version history (available in the online version only), access the Advanced Settings of the editor, in the desktop version, open the folder, where the file is stored, in the File explorer window. In the online version, open the folder of the Documents module, where the file is stored, in a new browser tab."
    },
   {
        "id": "ProgramInterface/HomeTab.htm", 
        "title": "Home tab", 
        "body": "The Home tab appears by default when you open the Document Editor. It also allows formating fonts and paragraphs. Some other options are also available here, such as Mail Merge and color schemes. The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: Using this tab, you can: adjust the font type, its size and color, apply font decoration styles, select a background color for a paragraph, create bulleted and numbered lists, change paragraph indents, set paragraph line spacing, align your text in a paragraph, show/hide non-printing characters, copy/clear text formatting, change the color scheme, use Mail Merge (available in the online version only), manage styles."
    },
   {
        "id": "ProgramInterface/InsertTab.htm", 
        "title": "Insert tab", 
        "body": "The Insert tab of the Document Editor allows adding some page formatting elements as well as visual objects and comments. The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: Using this tab, you can: insert a blank page, insert page breaks, section breaks and column breaks, insert tables, images, charts, shapes, insert hyperlinks, comments, insert headers and footers, page numbers, date &amp time, insert text boxes and Text Art objects, equations, symbols, drop caps, content controls."
    },
   {
        "id": "ProgramInterface/LayoutTab.htm", 
        "title": "Layout tab", 
        "body": "The Layout tab of the Document Editor allows changing the appearance of a document: setting up page parameters and defining the arrangement of visual elements. The corresponding window of the Online Document Editor: corresponding window of the Desktop Document Editor: Using this tab, you can: adjust page margins, orientation and size, add columns, insert page breaks, section breaks and column breaks, insert line numbers align and arrange objects (tables, pictures, charts, shapes), change the wrapping style and edit wrap boundary, add a watermark."
    },
   {
        "id": "ProgramInterface/PluginsTab.htm", 
        "title": "Plugins tab", 
        "body": "The Plugins tab of the Document Editor allows accessing the advanced editing features using the available third-party components. This tab also makes it possible to use macros to simplify routine operations. The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: The Settings button allows viewing and managing all the installed plugins as well as adding new ones. The Macros button allows you to create and run your own macros. To learn more about macros, please refer to our API Documentation. Currently, the following plugins are available by default: Send allows to send the document via email using the default desktop mail client (available in the desktop version only), Highlight code allows to highlight syntax of the code selecting the necessary language, style, background color, OCR allows to recognize text included into a picture and insert it into the document text, Photo Editor allows to edit images: crop, flip, rotate them, draw lines and shapes, add icons and text, load a mask and apply filters such as Grayscale, Invert, Sepia, Blur, Sharpen, Emboss, etc., Speech allows to convert the selected text into speech (available in the online version only), Thesaurus allows to search for synonyms and antonyms of a word and replace it with the selected one, Translator allows to translate the selected text into other languages, This plugin doesn't work in Internet Explorer. YouTube allows to embed YouTube videos into your document, Mendeley allows to manage research papers and generate bibliographies for scholarly articles (available in the online version only), Zotero allows to manage bibliographic data and related research materials (available in the online version only), EasyBib helps to find and insert related books, journal articles and websites (available in the online version only). The Wordpress and EasyBib plugins can be used if you connect the corresponding services in your portal settings. You can use the following instructions for the server version or for the SaaS version. The Wordpress and EasyBib plugins are not included in the free version of the editors. To learn more about plugins, please refer to our API Documentation. All the currently existing open source plugin examples are available on GitHub."
    },
   {
        "id": "ProgramInterface/ProgramInterface.htm", 
        "title": "Introducing the user interface of the Document Editor", 
        "body": "The Document Editor uses a tabbed interface where editing commands are grouped into tabs by functionality. Main window of the Online Document Editor: Main window of the Desktop Document Editor: The editor interface consists of the following main elements: The Editor header displays the ONLYOFFICE logo, tabs for all opened documents with their names and menu tabs. On the left side of the Editor header, the Save, Print file, Undo and Redo buttons are located. On the right side of the Editor header, along with the user name the following icons are displayed: Open file location - in the desktop version, it allows opening the folder, where the file is stored, in the File explorer window. In the online version, it allows opening the folder of the Documents module, where the file is stored, in a new browser tab. It allows adjusting the View Settings and access the Advanced Settings of the editor. Manage document access rights (available in the online version only). It allows adjusting access rights for the documents stored in the cloud. Mark as favorite - click the star to add a file to favorites as to make it easy to find. The added file is just a shortcut so the file itself remains stored in its original location. Deleting a file from favorites does not remove the file from its original location. The Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, References, Collaboration, Protection, Plugins. The Copy and Paste options are always available on the left side of the Top toolbar regardless of the selected tab. The Status bar located at the bottom of the editor window indicates the page number and displays some notifications (for example, \"All changes saved\", etc.). It also allows setting the text language, enabling spell checking, turning on the track changes mode and adjusting zoom. The Left sidebar contains the following icons: - allows using the Search and Replace tool, - allows opening the Comments panel, - allows going to the Navigation panel and managing headings, - (available in the online version only) allows opening the Chat panel, - (available in the online version only) allows to contact our support team, - (available in the online version only) allows to view the information about the program. Right sidebar sidebar allows adjusting additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated on the Right sidebar. Click this icon to expand the Right sidebar. The horizontal and vertical Rulers make it possible to align the text and other elements in the document, set up margins, tab stops and paragraph indents. Working area allows to view document content, enter and edit data. Scroll bar on the right allows to scroll up and down multi-page documents. For your convenience, you can hide some components and display them again when them when necessary. To learn more about adjusting view settings, please refer to this page."
    },
   {
        "id": "ProgramInterface/ReferencesTab.htm", 
        "title": "References tab", 
        "body": "The References tab of the Document Editor allows managing different types of references: adding and refreshing tables of contents, creating and editing footnotes, inserting hyperlinks. The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: Using this tab, you can: create and automatically update a table of contents, insert footnotes and endnotes, insert hyperlinks, add bookmarks. add captions, insert cross-references, create a table of figures."
    },
   {
        "id": "ProgramInterface/ReviewTab.htm", 
        "title": "Collaboration tab", 
        "body": "The Collaboration tab of the Document Editor allows collaborating on documents. In the online version, you can share the file, select the required co-editing mode, manage comments, track changes made by a reviewer, view all versions and revisions. In the commenting mode, you can add and remove comments, navigate between the tracked changes, use the built-in chat and view the version history. In the desktop version, you can manage comments and use the Track Changes feature . The corresponding window of the Online Document Editor: The corresponding window of the Desktop Document Editor: Using this tab, you can: specify the sharing settings (available in the online version only), switch between the Strict and Fast co-editing modes (available in the online version only), add or remove comments to the document, enable the Track Changes feature, choose the changes display mode, manage the suggested changes, load a document for comparison (available in the online version only), open the Chat panel (available in the online version only), track the version history (available in the online version only)."
    },
   {
        "id": "UsageInstructions/AddBorders.htm", 
        "title": "Add borders", 
        "body": "To add borders to a paragraph, page, or the whole document in the Document Editor, place the cursor within the required paragraph, or select several paragraphs with the mouse or the whole text by pressing the Ctrl+A key combination, click the right mouse button and select the Paragraph Advanced Settings option from the menu or use the Show advanced settings link on the right sidebar, switch to the Borders & Fill tab in the opened Paragraph - Advanced Settings window, set the needed value for Border Size and select a Border Color, click within the available diagram or use buttons to select borders and apply the chosen style to them, click the OK button. After adding the borders, you can also set paddings i.e. distances between the right, left, top and bottom borders and the paragraph. To set the necessary values, switch to the Paddings tab of the Paragraph - Advanced Settings window:"
    },
   {
        "id": "UsageInstructions/AddCaption.htm", 
        "title": "Add caption", 
        "body": "s A caption is a numbered label that can be applied to objects, such as equations, tables, figures, and images in the document. A caption allows making a reference in the text - an easily recognizable label on an object. In the Document Editor, you can also use captions to create a table of figures. To add a caption to an object: select the required object to apply a caption; switch to the References tab of the top toolbar; click the Caption icon on the top toolbar or right-click on the object and select the Insert Caption option to open the Insert Caption dialogue box choose the label to use for your caption by clicking the label drop-down and choosing the object. or create a new label by clicking the Add label button to open the Add label dialogue box. Enter a name for the label into the label text box. Then click the OK button to add a new label into the label list; check the Include chapter number checkbox to change the numbering for your caption; in Insert drop-down menu choose Before to place the label above the object or After to place it below the object; check the Exclude label from caption checkbox to leave only a number for this particular caption in accordance with a sequence number; you can then choose how to number your caption by assigning a specific style to the caption and adding a separator; to apply the caption click the OK button. Deleting a label To delete a label you have created, choose the label from the label list within the caption dialogue box then click the Delete label button. The label you created will be immediately deleted. Note: You may delete labels you have created but you cannot delete the default labels. Formatting captions As soon as you add a caption, a new style for captions is automatically added to the styles section. To change the style for all captions throughout the document, you should follow these steps: select the text to copy a new Caption style; search for the Caption style (highlighted in blue by default) in the styles gallery on the Home tab of the top toolbar; right-click on it and choose the Update from selection option. Grouping captions up To move the object and the caption as one unit, you need to group the object and the caption: select the object; select one of the Wrapping styles using the right sidebar; add the caption as it is mentioned above; hold down Shift and select the items to be grouped up; right-click item and choose Arrange > Group. Now both items will move simultaneously if you drag them somewhere else in the document. To unbind the objects, click on Arrange > Ungroup respectively."
    },
   {
        "id": "UsageInstructions/AddFormulasInTables.htm", 
        "title": "Use formulas in tables", 
        "body": "Insert a formula In the Document Editor, you can perform simple calculations on data in table cells by adding formulas. To insert a formula into a table cell, place the cursor within the cell where you want to display the result, click the Add formula button on the right sidebar, in the opened Formula Settings window, enter the required formula into the Formula field. You can enter the required formula manually using the common mathematical operators (+, -, *, /), e.g. =A1*B2 or use the Paste Function drop-down list to select one of the embedded functions, e.g. =PRODUCT(A1,B2). manually specify the required arguments within the parentheses in the Formula field. If the function requires several arguments, they must be separated by commas. use the Number Format drop-down list if you want to display the result in a certain number format, click OK. The result will be displayed in the selected cell. To edit the added formula, select the result in the cell and click the Add formula button on the right sidebar, make the required changes in the Formula Settings window and click OK. Add references to cells You can use the following arguments to quickly add references to cell ranges: ABOVE - a reference to all the cells in the column above the selected cell LEFT - a reference to all the cells in the row to the left of the selected cell BELOW - a reference to all the cells in the column below the selected cell RIGHT - a reference to all the cells in the row to the right of the selected cell These arguments can be used with the AVERAGE, COUNT, MAX, MIN, PRODUCT, SUM functions. You can also manually enter references to a certain cell (e.g., A1) or a range of cells (e.g., A1:B3). Use bookmarks If you have added some bookmarks to certain cells within your table, you can use these bookmarks as arguments when entering formulas. In the Formula Settings window, place the cursor within the parentheses in the Formula entry field where you want the argument to be added and use the Paste Bookmark drop-down list to select one of the previously added bookmarks. Update formula results If you change some values in the table cells, you will need to manually update the formula results: To update a single formula result, select the necessary result and press F9 or right-click the result and use the Update field option from the menu. To update several formula results, select the necessary cells or the entire table and press F9. Embedded functions You can use the following standard math, statistical and logical functions: Category Function Description Example Mathematical ABS(x) The function is used to return the absolute value of a number. =ABS(-10) Returns 10 Logical AND(logical1, logical2, ...) The function is used to check if the logical value you entered is TRUE or FALSE. The function returns 1 (TRUE) if all the arguments are TRUE. =AND(1>0,1>3) Returns 0 Statistical AVERAGE(argument-list) The function is used to analyze the range of data and find the average value. =AVERAGE(4,10) Returns 7 Statistical COUNT(argument-list) The function is used to count the number of the selected cells which contain numbers ignoring empty cells or those contaning text. =COUNT(A1:B3) Returns 6 Logical DEFINED() The function evaluates if a value in the cell is defined. The function returns 1 if the value is defined and calculated without errors and returns 0 if the value is not defined or calculated with an error. =DEFINED(A1) Logical FALSE() The function returns 0 (FALSE) and does not require any argument. =FALSE Returns 0 Logical IF(logical_test, value_if_true, value_if_false) The function is used to check the logical expression and return one value if it is TRUE, or another if it is FALSE. =IF(3>1,1,0) Returns 1 Mathematical INT(x) The function is used to analyze and return the integer part of the specified number. =INT(2.5) Returns 2 Statistical MAX(number1, number2, ...) The function is used to analyze the range of data and find the largest number. =MAX(15,18,6) Returns 18 Statistical MIN(number1, number2, ...) The function is used to 
    },
   {
        "id": "UsageInstructions/AddHyperlinks.htm", 
        "title": "Add hyperlinks", 
        "body": "To add a hyperlink in the Document Editor, place the cursor in the text that you want to display as a hyperlink, switch to the Insert or References tab of the top toolbar, click the Hyperlink icon on the top toolbar, after that the Hyperlink Settings window will appear, and you will be able to specify the hyperlink parameters: Select a link type you wish to insert: Use the External Link option and enter a URL in the format http://www.example.com in the Link to field below if you need to add a hyperlink leading to an external website. Use the Place in Document option and select one of the existing headings in the document text or one of previously added bookmarks if you need to add a hyperlink leading to a certain place in the same document. Display - enter a text that will get clickable and lead to the address specified in the upper field. ScreenTip text - enter a text that will become visible in a small pop-up window with a brief note or label pertaining to the hyperlink to be pointed. Click the OK button. To add a hyperlink, you can also use the Ctrl+K key combination or click with the right mouse button at a position where a hyperlink will be added and select the Hyperlink option in the right-click menu. Note: it's also possible to select a character, word, word combination, text passage with the mouse or using the keyboard and then open the Hyperlink Settings window as described above. In this case, the Display field will be filled with the text fragment you selected. By hovering the cursor over the added hyperlink, the ScreenTip will appear containing the text you specified. You can follow the link by pressing the CTRL key and clicking the link in your document. To edit or delete the added hyperlink, click it with the right mouse button, select the Hyperlink option and then the action you want to perform - Edit Hyperlink or Remove Hyperlink."
    },
   {
        "id": "UsageInstructions/AddTableofFigures.htm", 
        "title": "Add and Format a Table of Figures", 
        "body": "Table of Figures provides an overview of equations, figures and tables added to a document. Similar to a table of contents, a Table of Figures lists, sorts out and arranges captioned objects or text headings that have a certain style applied. This makes it easy to reference them in your document and to navigate between figures. Click the link in the Table of Figures formatted as links and you will be taken directly to the figure or the heading. In the Document Editor, any table, equation, diagram, drawing, graph, chart, map, photograph or another type of illustration is presented as a figure. To add a Table of Figures go to the References tab and use the Table of Figures toolbar button to set up and format a table of figures. Use the Refresh button to update a table of figures each time you add a new figure to your document. Creating a Table of Figures Note: You can create a Table of Figures using either captioned figures or styles. Before proceeding, a caption must be added to each equation, table or figure, or a style must be applied to the text so that it is correctly included in a Table of Figures. Once you have added captions or styles, place your cursor where you want to inset a Table of Figures and go to the References tab then click the Table of Figures button to open the Table of Figures dialog box, and generate the list of figures. Choose an option to build a Table of Figures from the Caption or Style group. You can create a Table of Figures based on captioned objects. Check the Caption box and select a captioned object from the drop-down list: None; Equation; Figure; Table. You can create a Table of Figures based on the styles used to format text. Check the Style box and select a style from the drop-down list. The list of options may vary depending on the style applied: Heading 1; Heading 2; Caption; Table of Figures; Normal. Formatting a Table of Figures The check box options allow you to format a Table of Figures. All formatting check boxes are activated by default as in most cases it is more reasonable to have them. Uncheck the boxes you don’t need. Show page numbers - to display the page number the figure appears on; Right align page numbers - to display page numbers on the right when Show page numbers is active; uncheck it to display page numbers right after the title; Format table of figures as links - to add hyperlinks to the Table of Figures; Include label and number - to add a label and number to the Table of Figures. Choose the Leader style from the drop-down list to connect titles to page numbers for a better visualization. Customize the table of figures text styles by choosing one of the available styles from the drop-down list: Current - displays the style chosen previously. Simple - highlights text in bold. Online - highlights and arranges text as a hyperlink. Classic - makes the text all caps. Distinctive - highlights text in italic. Centered - centers the text and displays no leader. Formal - displays text in 11 pt Arial to give a more formal look. Preview window displays how the Table of Figures appears in the document or when printed. Updating a Table of Figures Update a Table of Figures each time you add a new equation, figure or table to your document.The Refresh button becomes active when you click or select the Table of Figures. Click the Refresh button on the References tab of the top toolbar and select the necessary option from the menu: Refresh page numbers only - to update page numbers without applying changes to the headings. Refresh entire table - to update all the headings that have been modified and page numbers. Click OK to confirm your choice, or Right-click the Table of Figures in your document to open the contextual menu, then choose the Refresh field to update the Table of Figures."
    },
   {
        "id": "UsageInstructions/AddWatermark.htm", 
        "title": "Add watermark", 
        "body": "s A watermark is a text or image placed under the main text layer. Text watermarks allow indicating the status of your document (for example, confidential, draft etc.). Image watermarks allow adding an image, for example, the logo of your company. To add a watermark in the Document Editor: Switch to the Layout tab of the top toolbar. Click the Watermark icon on the top toolbar and choose the Custom Watermark option from the menu. After that the Watermark Settings window will appear. Select a watermark type you wish to insert: Use the Text watermark option and adjust the available parameters: Language - select one of the available languages from the list, Text - select one of the available text examples in the selected language. For English, the following watermark texts are available: ASAP, CONFIDENTIAL, COPY, DO NOT COPY, DRAFT, ORIGINAL, PERSONAL, SAMPLE, TOP SECRET, URGENT. Font - select the font name and size from the corresponding drop-down lists. Use the icons on the right to set the font color or apply one of the font decoration styles: Bold, Italic, Underline, Strikeout, Semitransparent - check this box if you want to apply transparency, Layout - select the Diagonal or Horizontal option. Use the Image watermark option and adjust the available parameters: Choose the image file source using one of the options from the drop-down list: From File, From URL or From Storage - the image will be displayed in the preview window on the right, Scale - select the necessary scale value from the available ones: Auto, 500%, 200%, 150%, 100%, 50%. Click the OK button. To edit the added watermark, open the Watermark Settings window as described above, change the necessary parameters and click OK. To delete the added watermark click the Watermark icon on the Layout tab of the top toolbar and choose the Remove Watermark option from the menu. It's also possible to use the None option in the Watermark Settings window."
    },
   {
        "id": "UsageInstructions/AlignArrangeObjects.htm", 
        "title": "Align and arrange objects on a page", 
        "body": "Align and arrange objects on the page In the Document Editor, the added autoshapes, images, charts or text boxes can be aligned, grouped and ordered on the page. To perform any of these actions, first select a separate object or several objects on the page. To select several objects, hold down the Ctrl key and left-click the required objects. To select a text box, click on its border, not the text within it. After that you can use either the icons on the Layout tab of the top toolbar described below or the corresponding options from the right-click menu. Align objects To align two or more selected objects, Click the Align icon on the Layout tab of the top toolbar and select one of the following options: Align to Page to align objects relative to the edges of the page, Align to Margin to align objects relative to the page margins, Align Selected Objects (this option is selected by default) to align objects relative to each other, Click the Align icon once again and select the necessary alignment type from the list: Align Left - to line up the objects horizontally by the left edge of the leftmost object/left edge of the page/left page margin, Align Center - to line up the objects horizontally by their centers/center of the page/center of the space between the left and right page margins, Align Right - to line up the objects horizontally by the right edge of the rightmost object/right edge of the page/right page margin, Align Top - to line up the objects vertically by the top edge of the topmost object/top edge of the page/top page margin, Align Middle - to line up the objects vertically by their middles/middle of the page/middle of the space between the top and bottom page margins, Align Bottom - to line up the objects vertically by the bottom edge of the bottommost object/bottom edge of the page/bottom page margin. Alternatively, you can right-click the selected objects, choose the Align option from the contextual menu and then use one of the available alignment options. If you want to align a single object, it can be aligned relative to the edges of the page or to the page margins. The Align to Margin option is selected by default in this case. Distribute objects To distribute three or more selected objects horizontally or vertically so that there is equal space between them, Click the Align icon on the Layout tab of the top toolbar and select one of the following options: Align to Page to distribute objects between the edges of the page, Align to Margin to distribute objects between the page margins, Align Selected Objects (this option is selected by default) to distribute objects between two outermost selected objects, Click the Align icon once again and select the necessary distribution type from the list: Distribute Horizontally - to distribute objects evenly between the leftmost and rightmost selected objects/left and right edges of the page/left and right page margins. Distribute Vertically - to distribute objects evenly between the topmost and bottommost selected objects/top and bottom edges of the page/top and bottom page margins. Alternatively, you can right-click the selected objects, choose the Align option from the contextual menu and then use one of the available distribution options. Note: the distribution options are disabled if you select less than three objects. Group objects To group two or more selected objects or ungroup them, click the arrow next to the Group icon at the Layout tab on the top toolbar and select the necessary option from the list: Group - to combine several objects into a group so that they can be simultaneously rotated, moved, resized, aligned, arranged, copied, pasted, formatted like a single object. Ungroup - to ungroup the selected group of the previously combined objects. Alternatively, you can right-click the selected objects, choose the Arrange option from the contextual menu and then use the Group or Ungroup option. Note: the Group option is disabled if you select less than two objects. The Ungroup option is available only when a group of the previously combi
    },
   {
        "id": "UsageInstructions/AlignText.htm", 
        "title": "Align your text in a paragraph", 
        "body": "The text is commonly aligned in four ways: left-aligned text, right-aligned text, centered text or justified text. To align the text in the Document Editor, place the cursor to the position where you want the alignment to be applied (this can be a new line or already entered text), switch to the Home tab of the top toolbar, select the alignment type you would like to apply: Left alignment (when the text is lined up to the left side of the page with the right side remaining unaligned) is done by clicking the Align left icon on the top toolbar. Center alignment (when the text is lined up in the center of the page with the right and the left sides remaining unaligned) is done by clicking the Align center icon on the top toolbar. Right alignment (when the text is lined up to the right side of the page with the left side remaining unaligned) is done by clicking the Align right icon on the top toolbar. Justified alignment (when the text is lined up to both the left and the right sides of the page, and additional spacing is added where necessary to keep the alignment) is done by clicking the Justified icon on the top toolbar. The alignment parameters are also available in the Paragraph - Advanced Settings window. right-click the text and choose the Paragraph - Advanced Settings option from the contextual menu or use the Show advanced settings option on the right sidebar, open the Paragraph - Advanced Settings window, switch to the Indents & Spacing tab, select one of the alignment types from the Alignment list: Left, Center, Right, Justified, click the OK button to apply the changes."
    },
   {
        "id": "UsageInstructions/BackgroundColor.htm", 
        "title": "Select background color for a paragraph", 
        "body": "Select a background color for a paragraph A background color is applied to the whole paragraph and completely fills all the paragraph space from the left page margin to the right page margin. To apply a background color to a certain paragraph or change the current one in the Document Editor, select a color scheme for your document from the available ones clicking the Change color scheme icon at the Home tab on the top toolbar place the cursor within the required paragraph, or select several paragraphs with the mouse or the whole text using the Ctrl+A key combination open the color palettes window. You can access it in one of the following ways: click the downward arrow next to the icon on the Home tab of the top toolbar, or click the color field next to the Background Color caption on the right sidebar, or click the 'Show advanced settings' link on the right sidebar or select the 'Paragraph Advanced Settings' option on the right-click menu, then switch to the 'Borders & Fill' tab within the 'Paragraph - Advanced Settings' window and click the color field next to the Background Color caption. select any color among the available palettes After you select the required color by using the icon, you'll be able to apply this color to any selected paragraph just by clicking the icon (it displays the selected color), without having to choose this color in the palette again. If you use the Background Color option on the right sidebar or within the 'Paragraph - Advanced Settings' window, remember that the selected color is not retained for quick access. (These options can be useful if you wish to select a different background color for a specific paragraph and if you are also using some general color selected by clicking the icon). To remove the background color from a certain paragraph, place the cursor within the required paragraph, or select several paragraphs with the mouse or the whole text using the Ctrl+A key combination open the color palettes window by clicking the color field next to the Background Color caption on the right sidebar select the icon."
    },
   {
        "id": "UsageInstructions/ChangeColorScheme.htm", 
        "title": "Change color scheme", 
        "body": "Color schemes are applied to the whole document. In the Document Editor, you can quickly change the appearance of your document because they define the Theme Colors palette for different document elements (font, background, tables, autoshapes, charts). If you applied some Theme Colors to the document elements and then select a different Color Scheme, the applied colors in your document will change correspondingly. To change a color scheme, click the downward arrow next to the Change color scheme icon on the Home tab of the top toolbar and select the required color scheme from the list: Office, Grayscale, Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro, Module, Odulent, Oriel, Origin, Paper, Solstice, Technic, Trek, Urban, Verve. The selected color scheme will be highlighted in the list. Once you select the preferred color scheme, you can select other colors in the color palettes window that corresponds to the document element you want to apply the color to. For most document elements, the color palettes window can be accessed by clicking the colored box on the right sidebar when the required element is selected. For the font, this window can be opened using the downward arrow next to the Font color icon on the Home tab of the top toolbar. The following palettes are available: Theme Colors - the colors that correspond to the selected color scheme of the document. Standard Colors - a set of default colors. The selected color scheme does not affect them. Custom Color - click this caption if the required color is missing among the available palettes. Select the necessary color range moving the vertical color slider and set a specific color dragging the color picker within the large square color field. Once you select a color with the color picker, the appropriate RGB and sRGB color values will be displayed in the fields on the right. You can also define a color on the base of the RGB color model by entering the corresponding numeric values into the R, G, B (red, green, blue) fields or enter the sRGB hexadecimal code into the field marked with the # sign. The selected color appears in the New preview box. If the object was previously filled with any custom color, this color is displayed in the Current box so you can compare the original and modified colors. When the color is defined, click the Add button: The custom color will be applied to the selected element and added to the Custom color palette."
    },
   {
        "id": "UsageInstructions/ChangeWrappingStyle.htm", 
        "title": "Change text wrapping", 
        "body": "Change the text wrapping The Wrapping Style option determines the way the object is positioned relative to the text. In the Document Editor, you can change the text wrapping style for inserted objects, such as shapes, images, charts, text boxes or tables. Change text wrapping for shapes, images, charts, text boxes To change the currently selected wrapping style: left-click a separate object to select it. To select a text box, click on its border, not the text within it. open the text wrapping settings: switch to the the Layout tab of the top toolbar and click the arrow next to the Wrapping icon, or right-click the object and select the Wrapping Style option from the contextual menu, or right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. select the necessary wrapping style: Inline - the object is considered to be a part of the text, like a character, so when the text moves, the object moves as well. In this case the positioning options are inaccessible. If one of the following styles is selected, the object can be moved independently of the text and precisely positioned on the page: Square - the text wraps the rectangular box that bounds the object. Tight - the text wraps the actual object edges. Through - the text wraps around the object edges and fills the open white space within the object. To apply this effect, use the Edit Wrap Boundary option from the right-click menu. Top and bottom - the text is only above and below the object. In front - the object overlaps the text. Behind - the text overlaps the object. If you select the Square, Tight, Through, or Top and bottom style, you will be able to set up some additional parameters - Distance from Text at all sides (top, bottom, left, right). To access these parameters, right-click the object, select the Advanced Settings option and switch to the Text Wrapping tab of the object Advanced Settings window. Set the required values and click OK. If you select a wrapping style other than Inline, the Position tab is also available in the object Advanced Settings window. To learn more on these parameters, please refer to the corresponding pages with the instructions on how to work with shapes, images or charts. If you select a wrapping style other than Inline, you can also edit the wrap boundary for images or shapes. Right-click the object, select the Wrapping Style option from the contextual menu and click the Edit Wrap Boundary option. You can also use the Wrapping -> Edit Wrap Boundary menu on the Layout tab of the top toolbar. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the required position. Change text wrapping for tables For tables, the following two wrapping styles are available: Inline table and Flow table. To change the currently selected wrapping style: right-click the table and select the Table Advanced Settings option, switch to the Text Wrapping tab of the Table - Advanced Settings window, select one of the following options: Inline table is used to select the wrapping style when the text is broken by the table as well as to set the alignment: left, center, right. Flow table is used to select the wrapping style when the text is wrapped around the table. Using the Text Wrapping tab of the Table - Advanced Settings window, you can also set up the following additional parameters: For inline tables, you can set the table Alignment type (left, center or right) and Indent from left. For floating tables, you can set the Distance from text and the table position on the Table Position tab."
    },
   {
        "id": "UsageInstructions/ConvertFootnotesEndnotes.htm", 
        "title": "Convert footnotes and endnotes", 
        "body": "The ONLYOFFICE Document Editor allows you to quickly convert footnotes to endnotes, and vice versa, e.g., if you see that some footnotes in the resulting document should be placed in the end. Instead of recreating them as endnotes, use the corresponding tool for effortless conversion. Click the arrow next to the Footnote icon on the References tab located at the top toolbar, Hover over the Convert all notes menu item and choose one of the options from the list to the right: Convert all Footnotes to Endnotes to change all footnotes into endnotes; Convert all Endnotes to Footnotes to change all endnotes to footnotes; Swap Footnotes and Endnotes to change all endnotes to footnotes, and all footnotes to endnotes."
    },
   {
        "id": "UsageInstructions/CopyClearFormatting.htm", 
        "title": "Copy/clear text formatting", 
        "body": "To copy a certain text formatting in the Document Editor, select the text passage whose formatting you need to copy with the mouse or using the keyboard, click the Copy style icon on the Home tab of the top toolbar (the mouse pointer will look like this ), select the required text passage to apply the same formatting. To apply the copied formatting to multiple text passages, select the text passage whose formatting you need to copy with the mouse or use the keyboard, double-click the Copy style icon on the Home tab of the top toolbar (the mouse pointer will look like this and the Copy style icon will remain selected: ), select the necessary text passages one by one to apply the same formatting to each of them, to exit this mode, click the Copy style icon once again or press the Esc key on the keyboard. To quickly remove the applied formatting from your text, select the text passage whose formatting you want to remove, click the Clear style icon on the Home tab of the top toolbar."
    },
   {
        "id": "UsageInstructions/CopyPasteUndoRedo.htm", 
        "title": "Copy/paste text passages, undo/redo your actions", 
        "body": "Use basic clipboard operations To cut, copy and paste text passages and inserted objects (autoshapes, images, charts) in the Document Editor, select the corresponding options from the right-click menu or click the icons located on any tab of the top toolbar: Cut – select a text fragment or an object and use the Cut option from the right-click menu to delete the selected text and send it to the computer clipboard memory. The cut text can be later inserted to another place in the same document. Copy – select a text fragment or an object and use the Copy option from the right-click menu, or the Copy icon on the top toolbar to copy the selected text to the computer clipboard memory. The copied text can be later inserted to another place in the same document. Paste – find the place in your document where you need to paste the previously copied text fragment/object and use the the Paste option from the right-click menu, or the Paste icon on the top toolbar. The copied text/object will be inserted to the current cursor position. The data can be previously copied from the same document. In the online version, the key combinations below are only used to copy or paste data from/into another document or a program. In the desktop version, both corresponding buttons/menu options and key combinations can be used for any copy/paste operations: Ctrl+X key combination for cutting; Ctrl+C key combination for copying; Ctrl+V key combination for pasting. Note: instead of cutting and pasting text fragments in the same document, you can just select the required text passage and drag and drop it to the necessary position. Use the Paste Special feature Once the copied text is pasted, the Paste Special button appears next to the inserted text passage. Click this button to select the necessary paste option. When pasting a text paragraph or some text within autoshapes, the following options are available: Paste - allows pasting the copied text keeping its original formatting. Keep text only - allows pasting the text without its original formatting. If you copy a table and paste it into an already existing table, the following options are available: Overwrite cells - allows replacing the contents of the existing table with the copied data. This option is selected by default. Nest table - allows pasting the copied table as a nested table into the selected cell of the existing table. Keep text only - allows pasting the table contents as text values separated by the tab character. To enable / disable the automatic appearance of the Paste Special button after pasting, go to the File tab > Advanced Settings... and check / uncheck the Cut, copy and paste checkbox. Undo/redo your actions To perform undo/redo operations, click the corresponding icons in the editor header or use the following keyboard shortcuts: Undo – use the Undo icon on the left side of the editor header or the Ctrl+Z key combination to undo the last operation you performed. Redo – use the Redo icon on the left part of the editor header or the Ctrl+Y key combination to redo the last undone operation. Note: when you co-edit a document in the Fast mode, the possibility to Redo the last undone operation is not available."
    },
   {
        "id": "UsageInstructions/CreateLists.htm", 
        "title": "Create lists", 
        "body": "To create a list in the Document Editor, place the cursor to the position where a list will be started (this can be a new line or the already entered text), switch to the Home tab of the top toolbar, select the list type you would like to start: Unordered list with markers is created using the Bullets icon on the top toolbar Ordered list with digits or letters is created using the Numbering icon on the top toolbar Click the downward arrow next to the Bullets or Numbering icon to select how the list is going to look like. each time you press the Enter key at the end of the line, a new ordered or unordered list item will appear. To stop that, press the Backspace key and keep on typing common text paragraphs. The program also creates numbered lists automatically when you enter digit 1 with a dot or a bracket and a space after it: 1., 1). Bulleted lists can be created automatically when you enter the -, * characters and a space after them. You can also change the text indentation in the lists and their nesting by clicking the Multilevel list , Decrease indent , and Increase indent icons on the Home tab of the top toolbar. To change the list level, click the Numbering , Bullets , or Multilevel list icon and choose the Change List Level option, or place the cursor at the beginning of the line and press the Tab key on a keyboard to move to the next level of the list. Proceed with the list level needed. The additional indentation and spacing parameters can be changed on the right sidebar and in the advanced settings window. To learn more about it, read the Change paragraph indents and Set paragraph line spacing section. Combine and separate lists To combine a list with the previous one: click the first item of the second list with the right mouse button, use the Join to previous list option from the contextual menu. The lists will be joined and the numbering will continue in accordance with the first list numbering. To separate a list: click the list item where you want to begin a new list with the right mouse button, use the Separate list option from the contextual menu. The lists will be combined, and the numbering will continue in accordance with the first list numbering. Change numbering To continue sequential numbering in the second list according to the previous list numbering: click the first item of the second list with the right mouse button, use the Continue numbering option from the contextual menu. The numbering will continue in accordance with the first list numbering. To set a certain numbering initial value: click the list item where you want to apply a new numbering value with the right mouse button, use the Set numbering value option from the contextual menu, in the new opened window, set the required numeric value and click the OK button. Change the list settings To change the bulleted or numbered list settings, such as a bullet/number type, alignment, size and color: click an existing list item or select the text you want to format as a list, click the Bullets or Numbering icon on the Home tab of the top toolbar, select the List Settings option, the List Settings window will open. The bulleted list settings window looks like this: The numbered list settings window looks like this: For the bulleted list, you can choose a character used as a bullet, while for the numbered list you can choose the numbering type. The Alignment, Size and Color options are the same both for the bulleted and numbered lists. Bullet allows selecting the required character used for the bulleted list. When you click on the Font and Symbol field, the Symbol window will appear, and you will be able to choose one of the available characters. To learn more on how to work with symbols, please refer to this article. Type allows selecting the required numbering type used for the numbered list. The following options are available: None, 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.... Alignment allows selecting the required bullet/number alignment type that is used to align bullets/numbers horizontally. Th
    },
   {
        "id": "UsageInstructions/CreateTableOfContents.htm", 
        "title": "Create a Table of Contents", 
        "body": "A table of contents contains a list of all the chapters (sections, etc.) in a document and displays the numbers of the pages where each chapter begins. In the Document Editor, it allows easily navigating through a multi-page document and quickly switching to the required part of the text. The table of contents is generated automatically on the basis of the document headings formatted using built-in styles. This makes it easy to update the created table of contents without having to edit the headings and change the page numbers manually if the text of the document has been changed. Define the heading structure Format headings First of all, format the headings in your document using one of the predefined styles. To do that, Select the text you want to include into the table of contents. Open the style menu on the right side of the Home tab at the top toolbar. Click the required style to be applied. By default, you can use the Heading 1 - Heading 9 styles. Note: if you want to use other styles (e.g. Title, Subtitle etc.) to format headings that will be included into the table of contents, you will need to adjust the table of contents settings first (see the corresponding section below). To learn more about available formatting styles, please refer to this page. Manage headings Once the headings are formatted, you can click the Navigation icon on the left sidebar to open the panel that displays the list of all headings with corresponding nesting levels. This panel allows easily navigating between headings in the document text as well as managing the heading structure. Right-click on a heading in the list and use one of the available options from the menu: Promote - to move the currently selected heading up to the higher level in the hierarchical structure, e.g. change it from Heading 2 to Heading 1. Demote - to move the currently selected heading down to the lower level in the hierarchical structure, e.g. change it from Heading 1 to Heading 2. New heading before - to add a new empty heading of the same level before the currently selected one. New heading after - to add a new empty heading of the same level after the currently selected one. New subheading - to add a new empty subheading (i.e. a heading with lower level) after the currently selected heading. When the heading or subheading is added, click on the added empty heading in the list and type in your own text. This can be done both in the document text and on the Navigation panel itself. Select content - to select the text below the current heading in the document (including the text related to all subheadings of this heading). Expand all - to expand all levels of headings at the Navigation panel. Collapse all - to collapse all levels of headings, excepting level 1, at the Navigation panel. Expand to level - to expand the heading structure to the selected level. E.g. if you select level 3, then levels 1, 2 and 3 will be expanded, while level 4 and all lower levels will be collapsed. To manually expand or collapse separate heading levels, use the arrows to the left of the headings. To close the Navigation panel, click the Navigation icon on the left sidebar once again. Insert a Table of Contents into the document To insert a table of contents into your document: Position the insertion point where the table of contents should be added. Switch to the References tab of the top toolbar. Click the Table of Contents icon on the top toolbar, or click the arrow next to this icon and select the necessary layout option from the menu. You can select the table of contents that displays headings, page numbers and leaders, or headings only. Note: the table of content appearance can be adjusted later via the table of contents settings. The table of contents will be added at the current cursor position. To change the position of the table of contents, you can select the table of contents field (content control) and simply drag it to the desired place. To do that, click the button in the upper left corner of the table of contents field and drag it without releasing th
    },
   {
        "id": "UsageInstructions/DecorationStyles.htm", 
        "title": "Apply font decoration styles", 
        "body": "In the Document Editor, you can apply various font decoration styles using the corresponding icons on the Home tab of the top toolbar. Note: in case you want to apply the formatting to the already existing text in the document, select it with the mouse or use the keyboard and apply the formatting. Bold Used to make the font bold giving it a heavier appearance. Italic Used to make the font slightly slanted to the right. Underline Used to make the text underlined with a line going under the letters. Strikeout Used to make the text struck out with a line going through the letters. Superscript Used to make the text smaller placing it in the upper part of the text line, e.g. as in fractions. Subscript Used to make the text smaller placing it in the lower part of the text line, e.g. as in chemical formulas. To access the advanced font settings, click the right mouse button and select the Paragraph Advanced Settings option from the menu or use the Show advanced settings link on the right sidebar. Then the Paragraph - Advanced Settings window will appear, and you will need to switch to the Font tab. Here you can use the following font decoration styles and settings: Strikethrough is used to make the text struck out with a line going through the letters. Double strikethrough is used to make the text struck out with a double line going through the letters. Superscript is used to make the text smaller placing it in the upper part of the text line, e.g. as in fractions. Subscript is used to make the text smaller placing it in the lower part of the text line, e.g. as in chemical formulas. Small caps is used to make all letters lower case. All caps is used to make all letters upper case. Spacing is used to set the space between the characters. Increase the default value to apply the Expanded spacing, or decrease the default value to apply the Condensed spacing. Use the arrow buttons or enter the necessary value in the box. Position is used to set the characters position (vertical offset) in the line. Increase the default value to move characters upwards, or decrease the default value to move characters downwards. Use the arrow buttons or enter the necessary value in the box. All the changes will be displayed in the preview field below."
    },
   {
        "id": "UsageInstructions/FontTypeSizeColor.htm", 
        "title": "Set font type, size, and color", 
        "body": "Set the font type, size, and color In the Document Editor, you can select the font type, its size and color using the corresponding icons on the Home tab of the top toolbar. In case you want to apply the formatting to the already existing text in the document, select it with the mouse or use the keyboard and apply the formatting. You can also place the mouse cursor within the necessary word to apply the formatting to this word only. Font Used to select a font from the list of the the available fonts. If the required font is not available in the list, you can download and install it on your operating system, and the font will be available in the desktop version. Font size Used to choose from the preset font size values in the dropdown list (the default values are: 8, 9, 10, 11, 12, 14, 16, 18, 20, 22, 24, 26, 28, 36, 48, 72 and 96). It's also possible to manually enter a custom value up to 300 pt in the font size field. Press Enter to confirm. Increment font size Used to change the font size making it one point bigger each time the button is pressed. Decrement font size Used to change the font size making it one point smaller each time the button is pressed. Change case Used to change the font case. Sentence case. - the case matches that of a common sentence. lowercase - all letters are small. UPPERCASE - all letters are capital. Capitalize Each Word - each word starts with a capital letter. tOGGLE cASE - reverse the case of the selected text or the word where the mouse cursor is positioned. Highlight color Used to mark separate sentences, phrases, words, or even characters by adding a color band that imitates the highlighter pen effect throughout the text. You can select the required part of the text and click the downward arrow next to the icon to select a color in the palette (this color set does not depend on the selected Color scheme and includes 16 colors) - the color will be applied to the selected text. Alternatively, you can first choose a highlight color and then start selecting the text with the mouse - the mouse pointer will look like this and you'll be able to highlight several different parts of your text sequentially. To stop highlighting, just click the icon once again. To delete the highlight color, choose the No Fill option. The Highlight color is different from the Background color as the latter is applied to the whole paragraph and completely fills all the paragraph space from the left page margin to the right page margin. Font color Used to change the color of the letters/characters in the text. By default, the automatic font color is set in a new blank document. It is displayed as a black font on the white background. If you change the background color to black, the font color will automatically change to white to keep the text clearly visible. To choose a different color, click the downward arrow next to the icon and select a color from the available palettes (the colors in the Theme Colors palette depend on the selected color scheme). After you change the default font color, you can use the Automatic option in the color palettes window to quickly restore the automatic color for the selected text passage. To learn more about color palettes, please refer to this page."
    },
   {
        "id": "UsageInstructions/FormattingPresets.htm", 
        "title": "Apply formatting styles", 
        "body": "Each formatting style is a set of predefined formatting options: (font size, color, line spacing, alignment etc.). The styles in the Document Editor allow you to quickly format different parts of the document (headings, subheadings, lists, normal text, quotes) instead of applying several formatting options individually each time. This also ensures the consistent appearance of the whole document. You can also use styles to create a table of contents or a table of figures. Applying a style depends on whether this style is a paragraph style (normal, no spacing, headings, list paragraph etc.), or a text style (based on the font type, size, color). It also depends on whether a text passage is selected, or the mouse cursor is placed on a word. In some cases you might need to select the required style from the style library twice, so that it can be applied correctly: when you click the style in the style panel for the first time, the paragraph style properties are applied. When you click it for the second time, the text properties are applied. Use default styles To apply one of the available text formatting styles, place the cursor within the required paragraph, or select several paragraphs, select the required style from the style gallery on the right on the Home tab of the top toolbar. The following formatting styles are available: normal, no spacing, heading 1-9, title, subtitle, quote, intense quote, list paragraph, footer, header, footnote text. Edit existing styles and create new ones To change an existing style: Apply the necessary style to a paragraph. Select the paragraph text and change all the formatting parameters you need. Save the changes made: right-click the edited text, select the Formatting as Style option and then choose the Update 'StyleName' Style option ('StyleName' corresponds to the style you've applied at the step 1), or select the edited text passage with the mouse, drop-down the style gallery, right-click the style you want to change and select the Update from selection option. Once the style is modified, all the paragraphs in the document formatted with this style will change their appearance correspondingly. To create a completely new style: Format a text passage as you need. Select an appropriate way to save the style: right-click the edited text, select the Formatting as Style option and then choose the Create new Style option, or select the edited text passage with the mouse, drop-down the style gallery and click the New style from selection option. Set the new style parameters in the opened Create New Style window: Specify the new style name in the text entry field. Select the desired style for the subsequent paragraph from the Next paragraph style list. It's also possible to choose the Same as created new style option. Click the OK button. The created style will be added to the style gallery. Manage your custom styles: To restore the default settings of a certain style you've changed, right-click the style you want to restore and select the Restore to default option. To restore the default settings of all the styles you've changed, right-click any default style in the style gallery and select the Restore all to default styles option. To delete one of the new styles you've created, right-click the style you want to delete and select the Delete style option. To delete all the new styles you've created, right-click any new style you've created and select the Delete all custom styles option."
    },
   {
        "id": "UsageInstructions/HTML.htm", 
        "title": "Edit HTML", 
        "body": "If you are writing a website page in a text editor and want to get it as an HTML code, use the HTML plugin. Open the Plugins tab and click Get and paste html. Select the necessary content. The HTML code of the selected paragraph will be displayed in the plugin field on the left-side panel. You can edit the code to alter the text characteristics, e.g. font size or font family, etc. Click Paste into the document to insert the text with its HTML code edited at the current cursor position in your document. You can also write your own HTML code (without selecting any document content) and then paste it to your document. For more information on the HTML plugin and its installation, please see the plugin’s page on the AppDirectory."
    },
   {
        "id": "UsageInstructions/HighlightedCode.htm", 
        "title": "Insert highlighted code", 
        "body": "In the Document Editor, you can embed highlighted code with the already adjusted style in accordance with the programming language and coloring style of the program you have chosen. Go to your document and place the cursor at the location where you want to include the code. Switch to the Plugins tab and choose Highlight code. Specify the programming Language. Select a Style of the code so that it appears as if it were open in this program. Specify if you want to replace tabs with spaces. Choose Background color. To do this, manually move the cursor over the palette or insert the RGB/HSL/HEX value. Click OK to insert the code."
    },
   {
        "id": "UsageInstructions/InsertAutoshapes.htm", 
        "title": "Insert autoshapes", 
        "body": "Insert an autoshape To add an autoshape in the Document Editor, switch to the Insert tab of the top toolbar, click the Shape icon on the top toolbar, select one of the available autoshape groups: basic shapes, figured arrows, math, charts, stars & ribbons, callouts, buttons, rectangles, lines, click the necessary autoshape within the selected group, place the mouse cursor where the shape should be added, once the autoshape is added, you can change its size, position and properties. Note: to add a caption to an autoshape, make sure the required shape is selected on the page and start typing your text. The added text becomes a part of the autoshape (when you move or rotate the shape, the text moves or rotates with it). It's also possible to add a caption to the autoshape. To learn more on how to work with captions for autoshapes, you can refer to this article. Move and resize autoshapes To change the autoshape size, drag small squares situated on the shape edges. To maintain the original proportions of the selected autoshape while resizing, hold down the Shift key and drag one of the corner icons. When modifying some shapes, for example figured arrows or callouts, the yellow diamond-shaped icon is also available. It allows you to adjust some aspects of the shape, for example, the length of the head of an arrow. To alter the autoshape position, use the icon that appears after hovering your mouse cursor over the autoshape. Drag the autoshape to the required position without releasing the mouse button. When you move the autoshape, the guide lines are displayed to help you precisely position the object on the page (if the selected wrapping style is not inline). To move the autoshape by one-pixel increments, hold down the Ctrl key and use the keybord arrows. To move the autoshape strictly horizontally/vertically and prevent it from moving in a perpendicular direction, hold down the Shift key when dragging. To rotate the autoshape, hover the mouse cursor over the rotation handle and drag it clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down the Shift key while rotating. Note: the list of keyboard shortcuts that can be used when working with objects is available here. Adjust autoshape settings To align and arrange autoshapes, use the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy the selected text/object and paste the previously cut/copied text passage or object to the current cursor position. Arrange is used to bring the selected autoshape to foreground, send it to background, move forward or backward as well as group or ungroup shapes to perform operations with several of them at once. To learn more on how to arrange objects, please refer to this page. Align is used to align the shape to the left, in the center, to the right, at the top, in the middle, at the bottom. To learn more on how to align objects, please refer to this page. Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind - or edit the wrap boundary. The Edit Wrap Boundary option is available only if you select a wrapping style other than Inline. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position. Rotate is used to rotate the shape by 90 degrees clockwise or counterclockwise as well as to flip the shape horizontally or vertically. Shape Advanced Settings is used to open the 'Shape - Advanced Settings' window. Some of the autoshape settings can be altered using the Shape settings tab of the right sidebar. To activate it click the shape and choose the Shape settings icon on the right. Here you can change the following properties: Fill - use this section to select the autoshape fill. You can choose the following options: Color Fill - select this option to specify the solid color to fill the inner space of the selected autoshape. Click the colored box below and sel
    },
   {
        "id": "UsageInstructions/InsertBookmarks.htm", 
        "title": "Add bookmarks", 
        "body": "Bookmarks allow quickly access a certain part of the text or add a link to its location in the document. To add a bookmark in the Document Editor: specify the place where you want the bookmark to be added: put the mouse cursor at the beginning of the necessary text passage, or select the necessary text passage, switch to the References tab of the top toolbar, click the Bookmark icon on the top toolbar, in the Bookmarks window, enter the Bookmark name and click the Add button - a bookmark will be added to the bookmark list displayed below, Note: the bookmark name should begin with a letter, but it can also contain numbers. The bookmark name cannot contain spaces, but can include the underscore character \"_\". To access one of the added bookmarks within in the text: click the Bookmark icon on the References tab of the top toolbar, in the Bookmarks window, select the bookmark you want to access. To easily find the required bookmark in the list, you can sort the list of bookmarks by Name or by Location in the text, check the Hidden bookmarks option to display hidden bookmarks in the list (i.e. the bookmarks automatically created by the program when adding references to a certain part of the document. For example, if you create a hyperlink to a certain heading within the document, the document editor automatically creates a hidden bookmark to the target of this link). click the Go to button - the cursor will be positioned where the selected bookmark was added to the text, or the corresponding text passage will be selected, click the Get Link button - a new window will open where you can press the Copy button to copy the link to the file which specifyes the bookmark location in the document. When you paste this link in a browser address bar and press Enter, the document will be opened where the selected bookmark was added. Note: if you want to share this link with other users, you'll need to provide them with the corresponding access rights using the Sharing option on the Collaboration tab. click the Close button to close the window. To delete a bookmark, select it in the bookmark list and click the Delete button. To find out how to use bookmarks when creating links please refer to the Add hyperlinks section."
    },
   {
        "id": "UsageInstructions/InsertCharts.htm", 
        "title": "Insert charts", 
        "body": "Insert a chart To insert a chart in the Document Editor, place the cursor where the chart should be added, switch to the Insert tab of the top toolbar, click the Chart icon on the top toolbar, select the needed chart type from the available ones: Column Charts Clustered column Stacked column 100% stacked column 3-D Clustered Column 3-D Stacked Column 3-D 100% stacked column 3-D Column Line Charts Line Stacked line 100% stacked line Line with markers Stacked line with markers 100% stacked line with markers 3-D Line Pie Charts Pie Doughnut 3-D Pie Bar Charts Clustered bar Stacked bar 100% stacked bar 3-D clustered bar 3-D stacked bar 3-D 100% stacked bar Area Charts Area Stacked area 100% stacked area Stock Charts XY (Scatter) Charts Scatter Stacked bar Scatter with smooth lines and markers Scatter with smooth lines Scatter with straight lines and markers Scatter with straight lines Combo Charts Clustered column - line Clustered column - line on secondary axis Stacked area - clustered column Custom combination after that the Chart Editor window will appear where you can enter the necessary data into the cells using the following controls: and for copying and pasting the copied data and for undoing and redoing actions for inserting a function and for decreasing and increasing decimal places for changing the number format, i.e. the way the numbers you enter appear in cells for choosing a different type of chart. Click the Select Data button situated in the Chart Editor window. The Chart Data window will open. Use the Chart Data dialog to manage Chart Data Range, Legend Entries (Series), Horizontal (Category) Axis Label and Switch Row/Column. Chart Data Range - select data for your chart. Click the icon on the right of the Chart data range box to select data range. Legend Entries (Series) - add, edit, or remove legend entries. Type or select series name for legend entries. In Legend Entries (Series), click Add button. In Edit Series, type a new legend entry or click the icon on the right of the Select name box. Horizontal (Category) Axis Labels - change text for category labels. In Horizontal (Category) Axis Labels, click Edit. In Axis label range, type the labels you want to add or click the icon on the right of the Axis label range box to select data range. Switch Row/Column - rearrange the worksheet data that is configured in the chart not in the way that you want it. Switch rows to columns to display data on a different axis. Click OK button to apply the changes and close the window. Click the Change Chart Type button in the Chart Editor window to choose chart type and style. Select a chart from the available sections: Column, Line, Pie, Bar, Area, Stock, XY (Scatter), or Combo. When you choose Combo Charts, the Chart Type window lists chart series and allows choosing the types of charts to combine and selecting data series to place on a seconary axis. change the chart settings by clicking the Edit Chart button situated in the Chart Editor window. The Chart - Advanced Settings window will open. The Layout tab allows you to change the layout of chart elements. Specify the Chart Title position in regard to your chart selecting the necessary option from the drop-down list: None to not display a chart title, Overlay to overlay and center a title on the plot area, No Overlay to display the title above the plot area. Specify the Legend position in regard to your chart selecting the necessary option from the drop-down list: None to not display a legend, Bottom to display the legend and align it to the bottom of the plot area, Top to display the legend and align it to the top of the plot area, Right to display the legend and align it to the right of the plot area, Left to display the legend and align it to the left of the plot area, Left Overlay to overlay and center the legend to the left on the plot area, Right Overlay to overlay and center the legend to the right on the plot area. Specify the Data Labels (i.e. text labels that represent exact values of data points) parameters: specify the Data Labels positi
    },
   {
        "id": "UsageInstructions/InsertContentControls.htm", 
        "title": "Insert content controls", 
        "body": "Content controls are objects containing different types of content, such as text, objects, etc. Depending on the selected content control type, you can collaborate on documents by using the available content controls array, or lock the ones that do not need further editing and unlock those that require your colleagues’ input, etc. Content controls are typically used to facilitate data gathering and processing or to set necessary boundaries for documents edited by other users. ONLYOFFICE Document Editor allows you to insert classic content controls, i.e. they are fully backward compatible with the third-party word processors such as Microsoft Word. Note: the feature to add new content controls is available in the paid version only. In the free Community version, you can edit existing content controls, as well as copy and paste them. To enable this feature in the desktop version, refer to this article. ONLYOFFICE Document Editor supports the following classic content controls: Plain Text, Rich Text, Picture, Combo box, Drop-down list, Date, Check box. Plain Text is an object containing text that cannot be formatted. Plain text content controls cannot contain more than one paragraph. Rich Text is an object containing text that can be formatted. Rich text content controls can contain several paragraphs, lists, and objects (images, shapes, tables etc.). Picture is an object containing a single image. Combo box is an object containing a drop-down list with a set of choices. It allows choosing one of the predefined values from the list and edit the selected value if necessary. Drop-down list is an object containing a drop-down list with a set of choices. It allows choosing one of the predefined values from the list. The selected value cannot be edited. Date is an object containing a calendar that allows choosing a date. Check box is an object that allows displaying two states: the check box is selected and the check box is cleared. Adding content controls Create a new Plain Text content control position the insertion point within the text line where the content control should be added, or select a text passage to transform it into a content control. switch to the Insert tab of the top toolbar. click the arrow next to the Content Controls icon. choose the Plain Text option from the menu. The content control will be inserted at the insertion point within existing text line. Replace the default text within the content control (\"Your text here\") with your own text: select the default text, and type in a new text or copy a text passage from anywhere and paste it into the content control. The Plain text content controls do not allow adding line breaks and cannot contain other objects such as images, tables, etc. Create a new Rich Text content control position the insertion point within the text line where the content control should be added, or select one or more of the existing paragraphs you want to become the control contents. switch to the Insert tab of the top toolbar. click the arrow next to the Content Controls icon. choose the Rich Text option from the menu. The control will be inserted in a new paragraph. Replace the default text within the control (\"Your text here\") with your own one: select the default text, and type in a new text or copy a text passage from anywhere and paste it into the content control. Rich text content controls allow adding line breaks, i.e. can contain multiple paragraphs as well as some objects, such as images, tables, other content controls etc. Create a new Picture content control position the insertion point within a line of the text where you want the control to be added. switch to the Insert tab of the top toolbar. click the arrow next to the Content Controls icon. choose the Picture option from the menu - the content control will be inserted at the insertion point. click the image icon in the button above the content control border - a standard file selection window will open. Choose an image stored on your computer and click Open. The selected image will be displayed wi
    },
   {
        "id": "UsageInstructions/InsertCrossReference.htm", 
        "title": "Insert cross-references", 
        "body": "In the Document Editor, cross-references are used to create links leading to other parts of the same document, e.g. headings or objects such as charts or tables. Such references appear in the form of a hyperlink. Creating a cross-reference Position your cursor in the place you want to insert a cross-reference. Go to the References tab and click on the Cross-reference icon. Set the required parameters in the opened Cross-reference window: The Reference type drop-down menu specifies the item you wish to refer to, i.e. a numbered item (set by default), a heading, a bookmark, a footnote, an endnote, an equation, a figure, and a table. Choose the required item type. The Insert reference to drop-down menu specifies the text or numeric value of a reference you want to insert depending on the item you chose in the Reference type menu. For example, if you chose the Heading option, you may specify the following contents: Heading text, Page number, Heading number, Heading number (no context), Heading number (full context), Above/below. The full list of the options provided depending on the chosen reference type Reference type Insert reference to Description Numbered item Page number Inserts the page number of the numbered item Paragraph number Inserts the paragraph number of the numbered item Paragraph number (no context) Inserts an abbreviated paragraph number. The reference is made to the specific item of the numbered list only, e.g., instead of “4.1.1” you refer to “1” only Paragraph number (full context) Inserts a full paragraph number, e.g., “4.1.1” Paragraph text Inserts the text value of the paragraph, e.g., if you have “4.1.1. Terms and Conditions”, you refer to “Terms and Conditions” only Above/below Inserts the words “above” or “below” depending on the position of the item Heading Heading text Inserts the entire text of the heading Page number Inserts the page number of the heading Heading number Inserts the sequence number of the heading Heading number (no context) Inserts an abbreviated heading number. Make sure the cursor point is in the section you are referencing to, e.g., you are in section 4 and you wish to refer to heading 4.B, so instead of “4.B” you receive “B” only Heading number (full context) Inserts a full heading number even if the cursor point is in the same section Above/below Inserts the words “above” or “below” depending on the position of the item Bookmark Bookmark text Inserts the entire text of the bookmark Page number Inserts the page number of the bookmark Paragraph number Inserts the paragraph number of the bookmark Paragraph number (no context) Inserts an abbreviated paragraph number. The reference is made to the specific item only, e.g., instead of “4.1.1” you refer to “1” only Paragraph number (full context) Inserts a full paragraph number, e.g., “4.1.1” Above/below Inserts the words “above” or “below” depending on the position of the item Footnote Footnote number Inserts the footnote number Page number Inserts the page number of the footnote Above/below Inserts the words “above” or “below” depending on the position of the item Footnote number (formatted) Inserts the number of the footnote formatted as a footnote. The numbering of the actual footnotes is not affected Endnote Endnote number Inserts the endnote number Page number Inserts the page number of the endnote Above/below Inserts the words “above” or “below” depending on the position of the item Endnote number (formatted) Inserts the number of the endnote formatted as an endnote. The numbering of the actual endnotes is not affected Equation / Figure / Table Entire caption Inserts the full text of the caption Only label and number Inserts the label and object number only, e.g., “Table 1.1” Only caption text Inserts the text of the caption only Page number Inserts the page number containing the referenced object Above/below Inserts the words “above” or “below” depending on the position of the item Check the Insert as hyperlink box t
    },
   {
        "id": "UsageInstructions/InsertDateTime.htm", 
        "title": "Insert date and time", 
        "body": "To insert Date and time in the Document Editor, put the cursor where you want to insert Date and time, switch to the Insert tab of the top toolbar, click the Date &amp time icon on the top toolbar, in the Date &amp time window that will appear, specify the following parameters: Select the required language. Select one of the suggested formats. Check the Update automatically checkbox to let the date & time update automatically based on the current state. Note: you can also update the date and time manually by using the Refresh field option from the contextual menu. Click the Set as default button to make the current format the default for this language. Click the OK button."
    },
   {
        "id": "UsageInstructions/InsertEndnotes.htm", 
        "title": "Insert endnotes", 
        "body": "In the Document Editor, you can insert endnotes to add explanations or comments to specific terms or sentences, make references to the sources, etc. that are displayed at end of the document. Inserting endnotes To insert an endnote into your document, position the insertion point at the end of the text passage or at the word that you want to add the endnote to, switch to the References tab located at the top toolbar, click the Footnote icon on the top toolbar and select the Insert Endnote option from the menu. The endnote mark (i.e. the superscript character that indicates an endnote) appears in the text of the document, and the insertion point moves to the end of the document. type in the endnote text. Repeat the above mentioned operations to add subsequent endnotes for other text passages in the document. The endnotes are numbered automatically: i, ii, iii, etc. by default. Display of endnotes in the document If you hover the mouse pointer over the endnote mark in the document text, a small pop-up window with the endnote text appears. Navigating through endnotes To easily navigate through the added endnotes in the text of the document, click the arrow next to the Footnote icon on the References tab located at the top toolbar, in the Go to Endnotes section, use the arrow to go to the previous endnote or the arrow to go to the next endnote. Editing endnotes To edit the endnotes settings, click the arrow next to the Footnote icon on the References tab located at the top toolbar, select the Notes Settings option from the menu, change the current parameters in the Notes Settings window that will appear: Set the Location of endnotes on the page selecting one of the available options from the drop-down menu to the right: End of section - to position endnotes at the end of the sections. End of document - to position endnotes at the end of the document (set by default). Adjust the endnotes Format: Number Format - select the necessary number format from the available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.... Start at - use the arrows to set the number or letter you want to start numbering with. Numbering - select a way to number your endnotes: Continuous - to number endnotes sequentially throughout the document, Restart each section - to start endnote numbering with 1 (or another specified character) at the beginning of each section, Restart each page - to start endnote numbering with 1 (or another specified character) at the beginning of each page. Custom Mark - set a special character or a word you want to use as the endnote mark (e.g. * or Note1). Enter the necessary character/word into the text entry field and click the Insert button at the bottom of the Notes Settings window. Use the Apply changes to drop-down list if you want to apply the specified notes settings to the Whole document or the Current section only. Note: to use different endnotes formatting in separate parts of the document, you need to add section breaks first. When you finish, click the Apply button. Removing endnotes To remove a single endnote, position the insertion point directly before the endtnote mark in the text and press Delete. Other endnotes will be renumbered automatically. To delete all the endnotes in the document, click the arrow next to the Footnote icon on the References tab located at the top toolbar, select the Delete All Notes option from the menu. choose the Delete All Endnotes option in the appeared window and click OK."
    },
   {
        "id": "UsageInstructions/InsertEquation.htm", 
        "title": "Insert equations", 
        "body": "The Document Editor allows you to build equations using the built-in templates, edit them, insert special characters (including mathematical operators, Greek letters, accents, etc.). Add a new equation To insert an equation from the gallery, put the cursor within the necessary line , switch to the Insert tab of the top toolbar, click the arrow next to the Equation icon on the top toolbar, in the opened drop-down list select the equation category you need. The following categories are currently available: Symbols, Fractions, Scripts, Radicals, Integrals, Large Operators, Brackets, Functions, Accents, Limits and Logarithms, Operators, Matrices, click the certain symbol/equation in the corresponding set of templates. The selected symbol/equation box will be inserted at the cursor position. If the selected line is empty, the equation will be centered. To align such an equation to the left or to the right, click on the equation box and use the or icon on the Home tab of the top toolbar. Each equation template represents a set of slots. A slot is a position for each element that makes up the equation. An empty slot (also called as a placeholder) has a dotted outline . You need to fill in all the placeholders specifying the necessary values. Note: to start creating an equation, you can also use the Alt + = keyboard shortcut. It's also possible to add a caption to the equation. To learn more on how to work with captions for equations, please refer to this article. Enter values The insertion point specifies where the next character will appear. To position the insertion point precisely, click within the placeholder and use the keyboard arrows to move the insertion point by one character left/right or one line up/down. If you need to create a new placeholder below the slot with the insertion point within the selected template, press Enter. Once the insertion point is positioned, you can fill in the placeholder: enter the desired numeric/literal value using the keyboard, insert a special character using the Symbols palette from the Equation menu on the Insert tab of the top toolbar or typing them from the keyboard (see the Math AutoСorrect option description), add another equation template from the palette to create a complex nested equation. The size of the primary equation will be automatically adjusted to fit its content. The size of the nested equation elements depends on the primary equation placeholder size, but it cannot be smaller than the sub-subscript size. To add some new equation elements you can also use the right-click menu options: To add a new argument that goes before or after the existing one within Brackets, you can right-click on the existing argument and select the Insert argument before/after option from the menu. To add a new equation within Cases with several conditions from the Brackets group (or equations of other types, if you've previously added new placeholders by pressing Enter), you can right-click on an empty placeholder or entered equation within it and select the Insert equation before/after option from the menu. To add a new row or a column in a Matrix, you can right-click on a placeholder within it, select the Insert option from the menu, then select Row Above/Below or Column Left/Right. Note: currently, equations cannot be entered using the linear format, i.e. \\sqrt(4&x^3). When entering the values of the mathematical expressions, you do not need to use Spacebar as the spaces between the characters and signs of operations are set automatically. If the equation is too long and does not fit a single line, automatic line breaking occurs while typing. You can also insert a line break in a specific position by right-clicking on a mathematical operator and selecting the Insert manual break option from the menu. The selected operator will start a new line. Once the manual line break is added, you can press the Tab key to align the new line to any math operator of the previous line. To delete the added manual line break, right-click on the mathematical operator that starts a new line
    },
   {
        "id": "UsageInstructions/InsertFootnotes.htm", 
        "title": "Insert footnotes", 
        "body": "In the Document Editor, you can insert footnotes to add explanations or comments for certain sentences or terms used in your text, make references to the sources, etc. Inserting footnotes To insert a footnote into your document, position the insertion point at the end of the text passage that you want to add the footnote to, switch to the References tab located at the top toolbar, click the Footnote icon on the top toolbar, or click the arrow next to the Footnote icon and select the Insert Footnote option from the menu, The footnote mark (i.e. the superscript character that indicates a footnote) appears in the text of the document, and the insertion point moves to the bottom of the current page. type in the footnote text. Repeat the above mentioned operations to add subsequent footnotes for other text passages in the document. The footnotes are numbered automatically. Display of footnotes in the document If you hover the mouse pointer over the footnote mark in the document text, a small pop-up window with the footnote text appears. Navigating through footnotes To easily navigate through the added footnotes in the text of the document, click the arrow next to the Footnote icon on the References tab located at the top toolbar, in the Go to Footnotes section, use the arrow to go to the previous footnote or the arrow to go to the next footnote. Editing footnotes To edit the footnotes settings, click the arrow next to the Footnote icon on the References tab located at the top toolbar, select the Notes Settings option from the menu, change the current parameters in the Notes Settings window that will appear: Activate the Footnote box to edit the footnotes only. Set the Location of footnotes on the page selecting one of the available options from the drop-down menu to the right: Bottom of page - to position footnotes at the bottom of the page (this option is selected by default). Below text - to position footnotes closer to the text. This option can be useful in cases when the page contains a short text. Adjust the footnotes Format: Number Format - select the necessary number format from the available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.... Start at - use the arrows to set the number or letter you want to start numbering with. Numbering - select a way to number your footnotes: Continuous - to number footnotes sequentially throughout the document, Restart each section - to start footnote numbering with 1 (or another specified character) at the beginning of each section, Restart each page - to start footnote numbering with 1 (or another specified character) at the beginning of each page. Custom Mark - set a special character or a word you want to use as the footnote mark (e.g. * or Note1). Enter the necessary character/word into the text entry field and click the Insert button at the bottom of the Notes Settings window. Use the Apply changes to drop-down list if you want to apply the specified notes settings to the Whole document or the Current section only. Note: to use different footnotes formatting in separate parts of the document, you need to add section breaks first. When you finish, click the Apply button. Removing footnotes To remove a single footnote, position the insertion point directly before the footnote mark in the text and press Delete. Other footnotes will be renumbered automatically. To delete all the footnotes in the document, click the arrow next to the Footnote icon on the References tab located at the top toolbar, select the Delete All Notes option from the menu. choose the Delete All Footnotes option in the appeared window and click OK."
    },
   {
        "id": "UsageInstructions/InsertHeadersFooters.htm", 
        "title": "Insert headers and footers", 
        "body": "To add a new header/footer or edit one that already exists Document Editor, switch to the Insert tab of the top toolbar, click the Header/Footer icon on the top toolbar, select one of the following options: Edit Header to insert or edit the header text. Edit Footer to insert or edit the footer text. change the current parameters for headers or footers on the right sidebar: Set the Position of the text: to the top for headers or to the bottom for footers. Check the Different first page box to apply a different header or footer to the very first page or in case you don't want to add any header/ footer to it at all. Use the Different odd and even pages box to add different headers/footer for odd and even pages. The Link to Previous option is available in case you've previously added sections into your document. If not, it will be grayed out. Moreover, this option is also unavailable for the very first section (i.e. when a header or footer that belongs to the first section is selected). By default, this box is checked, so that the same headers/footers are applied to all the sections. If you select a header or footer area, you will see that the area is marked with the Same as Previous label. Uncheck the Link to Previous box to use different headers/footers for each section of the document. The Same as Previous label will no longer be displayed. To enter a text or edit the already entered text and adjust the header or footer settings, you can also double-click anywhere on the top or bottom margin of your document or click with the right mouse button there and select the only menu option - Edit Header or Edit Footer. To switch to the document body, double-click within the working area. The text you use as a header or footer will be displayed in gray. Note: please refer to the Insert page numbers section to learn how to add page numbers to your document."
    },
   {
        "id": "UsageInstructions/InsertImages.htm", 
        "title": "Insert images", 
        "body": "In the Document Editor, you can insert images in the most popular formats into your document. The following image formats are supported: BMP, GIF, JPEG, JPG, PNG. Insert an image To insert an image into the document text, place the cursor where you want the image to be put, switch to the Insert tab of the top toolbar, click the Image icon on the top toolbar, select one of the following options to load the image: the Image from File option will open a standard dialog window for to select a file. Browse your computer hard disk drive for the necessary file and click the Open button In the online editor, you can select several images at once. the Image from URL option will open the window where you can enter the web address of the requiredimage, and click the OK button the Image from Storage option will open the Select data source window. Select an image stored on your portal and click the OK button once the image is added, you can change its size, properties, and position. It's also possible to add a caption to the image. To learn more on how to work with captions for images, you can refer to this article. Move and resize images To change the image size, drag small squares situated on its edges. To maintain the original proportions of the selected image while resizing, hold down the Shift key and drag one of the corner icons. To alter the image position, use the icon that appears after hovering your mouse cursor over the image. Drag the image to the necessary position without releasing the mouse button. When you move the image, the guide lines are displayed to help you precisely position the object on the page (if the selected wrapping style is different from the inline). To rotate the image, hover the mouse cursor over the rotation handle and drag it clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down the Shift key while rotating. Note: the list of keyboard shortcuts that can be used when working with objects is available here. Adjust image settings Some of the image settings can be altered using the Image settings tab of the right sidebar. To activate it click the image and choose the Image settings icon on the right. Here you can change the following properties: Size is used to view the Width and Height of the current image. If necessary, you can restore the actual image size clicking the Actual Size button. The Fit to Margin button allows you to resize the image, so that it occupies all the space between the left and right page margin. The Crop button is used to crop the image. Click the Crop button to activate cropping handles which appear on the image corners and in the center of each its side. Manually drag the handles to set the cropping area. You can move the mouse cursor over the cropping area border so that it turns into the icon and drag the area. To crop a single side, drag the handle located in the center of this side. To simultaneously crop two adjacent sides, drag one of the corner handles. To equally crop the two opposite sides of the image, hold down the Ctrl key when dragging the handle in the center of one of these sides. To equally crop all sides of the image, hold down the Ctrl key when dragging any of the corner handles. When the cropping area is specified, click the Crop button once again, or press the Esc key, or click anywhere outside of the cropping area to apply the changes. After the cropping area is selected, it's also possible to use the Fill and Fit options available from the Crop drop-down menu. Click the Crop button once again and select the option you need: If you select the Fill option, the central part of the original image will be preserved and used to fill the selected cropping area, while the other parts of the image will be removed. If you select the Fit option, the image will be resized so that it fits the height and the width of the cropping area. No parts of the original image will be removed, but empty spaces may appear within the selected cropping area. Rotation is used to rotate the image by 90 degrees clockwise or
    },
   {
        "id": "UsageInstructions/InsertLineNumbers.htm", 
        "title": "Insert line numbers", 
        "body": "The ONLYOFFICE Document Editor can count lines in your document automatically. This feature can be useful when you need to refer to a specific line of the document, e.g. in a legal agreement or a code script. Use the Line Numbers tool to apply line numbering to the document. Please note that the line numbering sequence is not applied to the text in the objects such as tables, text boxes, charts, headers/footers, etc. These objects are treated as one line. Applying line numbering Open the Layout tab located at the top toolbar and click on the Line Numbers icon. Choose the required parameters for a quick set-up in the opened drop-down menu: Continuous - each line of the document will be assigned a sequence number. Restart Each Page - the line numbering sequence will restart on each page of the document. Restart Each Section - the line numbering sequence will restart in each section of the document. Please refer to this guide to learn more about section breaks. Suppress for Current Paragraph - the current paragraph will be skipped in the line numbering sequence. To exclude several paragraphs from the sequence, select them via the left-mouse button before applying this parameter. Specify the advanced parameters if needed. Click the Line Numbering Options item in the Line Numbers drop-down menu. Check the Add line numbering box to apply the line numbering to the document and to access the advanced parameters of the option: Start at sets the starting numeric value of the line numbering sequence. The parameter is set to 1 by default. From text specifies the distance between the line numbers and the text. Enter the required value in cm. The parameter is set to Auto by default. Count by specifies the sequence numbers that are displayed if not counted by 1, i.e. the numbers are counted in a bunch by 2s, 3s, 4s, etc. Enter the required numeric value. The parameter is set to 1 by default. Restart Each Page - the line numbering sequence will restart on each page of the document. Restart Each Sectionthe line numbering sequence will restart in each section of the document. Continuous - each line of the document will be assigned a sequence number. The Apply changes to parameter specifies the part of the document you want to assign sequence numbers to. Choose one of the available presets: Current section to apply line numbering to the selected section of the document; This point forward to apply line numbering to the text following the current cursor position; Whole document to apply line numbering to the whole document. The parameter is set to Whole document by default. Click OK to apply the changes. Removing line numbering To remove the line numbering sequence, open the Layout tab located at the top toolbar and click on the Line Numbers icon, choose the None option in the opened drop-down menu or choose the Line Numbering Options item in the menu and deactivate the Add line numbering box in the opened Line Numbers window."
    },
   {
        "id": "UsageInstructions/InsertPageNumbers.htm", 
        "title": "Insert page numbers", 
        "body": "To insert page numbers in the Document Editor, switch to the Insert tab of the top toolbar, click the Header/Footer icon on the top toolbar, choose the Insert Page Number submenu, select one of the following options: To add a page number to each page of your document, select the page number position on the page. To insert a page number at the current cursor position, select the To Current Position option. Note: to insert a current page number at the current cursor position you can also use the Ctrl+Shift+P key combination. To insert the total number of pages in your document (e.g. if you want to create the Page X of Y entry): put the cursor where you want to insert the total number of pages, click the Header/Footer icon on the top toolbar, select the Insert number of pages option. To edit the page number settings, double-click the page number added, change the current parameters on the right sidebar: Set the Position of page numbers on the page accordingly to the top and bottom of the page. Check the Different first page box to apply a different page number to the very first page or in case you don't want to add any number to it at all. Use the Different odd and even pages box to insert different page numbers for odd and even pages. The Link to Previous option is available in case you've previously added sections into your document. If not, it will be grayed out. Moreover, this option is also unavailable for the very first section (i.e. when a header or footer that belongs to the first section is selected). By default, this box is checked, so that unified numbering is applied to all the sections. If you select a header or footer area, you will see that the area is marked with the Same as Previous label. Uncheck the Link to Previous box to use different page numbering for each section of the document. The Same as Previous label will no longer be displayed. The Page Numbering section allows adjusting page numbering options throughout different sections of the document. The Continue from previous section option is selected by default and makes it possible to keep continuous page numbering after a section break. If you want to start page numbering with a specific number in the current section of the document, select the Start at radio button and enter the required starting value in the field on the right. To return to the document editing, double-click within the working area."
    },
   {
        "id": "UsageInstructions/InsertReferences.htm", 
        "title": "Insert references", 
        "body": "ONLYOFFICE Document Editor supports Mendeley, Zotero and EasyBib reference managers to insert references into your document. Mendeley Connect ONLYOFFICE to Mendeley Login to your Mendeley account. In your document, switch to the Plugins tab and choose Mendeley, a sidebar will open on the left side of your document. Click the Copy Link and Open Form button. The browser opens a form on the Mendeley site. Complete this form and note the Application ID for ONLYOFFICE. Switch back to your document. Enter the Application ID and click Save. Click Login. Click Proceed. Now ONLYOFFICE is connected to your Mendeley account. Inserting references Open the document and place the cursor on the spot where you want to insert the reference(s). Switch to the Plugins tab and choose Mendeley. Enter a search text and hit Enter on your keyboard. Click one or more check-boxes. [Optional] Enter a new search text and click on one or more check-boxes. Choose the reference style from the Style pull-down menu. Click the Insert Bibliography button. Zotero Connect ONLYOFFICE to Zotero Login to your Zotero account. In your document, switch to the Plugins tab and choose Zotero, a sidebar will open on the left side of your document. Click the Zotero API settings link. On the Zotero site, create a new key for Zotero, copy it and save it for later use. Switch to your document and paste the API key. Click Save. Now ONLYOFFICE is connected to your Zotero account. Inserting references Open the document and place the cursor on the spot where you want to insert the reference(s). Switch to the Plugins tab and choose Zotero. Enter a search text and hit Enter on your keyboard. Click one or more check-boxes. [Optional] Enter a new search text and click on one or more check-boxes. Choose the reference style from the Style pull-down menu. Click the Insert Bibliography button. EasyBib Open the document and place the cursor on the spot where you want to insert the reference(s). Switch to the Plugins tab and choose EasyBib. Select the type of source you want to find. Enter a search text and hit Enter on your keyboard. Click '+' on the right side of the suitable Book/Journal article/Website. It will be added to Bibliography. Select references style. Click the Add Bibliography to Doc to insert the references."
    },
   {
        "id": "UsageInstructions/InsertSymbols.htm", 
        "title": "Insert symbols and characters", 
        "body": "In the Document Editor, to insert a special symbol which can not be typed on the keyboard, use the Insert symbol option and follow these simple steps: place the cursor where a special symbol should be inserted, switch to the Insert tab of the top toolbar, click the Symbol, The Symbol dialog box will appear, and you will be able to select the required symbol, use the Range section to quickly find the necessary symbol. All symbols are divided into specific groups, for example, select 'Currency Symbols' if you want to insert a currency character. If the required character is not in the set, select a different font. Many of them also have characters that differ from the standard set. Or enter the Unicode hex value of the required symbol you want into the Unicode hex value field. This code can be found in the Character map. You can also use the Special characters tab to choose a special character from the list. The previously used symbols are also displayed in the Recently used symbols field, click Insert. The selected character will be added to the document. Insert ASCII symbols The ASCII table is also used to add characters. To do this, hold down the ALT key and use the numeric keypad to enter the character code. Note: be sure to use the numeric keypad, not the numbers on the main keyboard. To enable the numeric keypad, press the Num Lock key. For example, to add a paragraph character (§), press and hold down ALT while typing 789, and then release the ALT key. Insert symbols using the Unicode table Additional characters and symbols can also be found in the Windows symbol table. To open this table, do of the following: in the Search field write 'Character table' and open it, simultaneously press Win + R, and then in the following window type charmap.exe and click OK. In the opened Character Map, select one of the Character sets, Groups, and Fonts. Next, click on the required characters, copy them to the clipboard, and paste where necessary."
    },
   {
        "id": "UsageInstructions/InsertTables.htm", 
        "title": "Insert tables", 
        "body": "Insert a table To insert a table in the Document Editor, place the cursor where the table should be added, switch to the Insert tab of the top toolbar, click the Table icon on the top toolbar, select the option to create a table: either a table with predefined number of cells (10 by 8 cells maximum) If you want to quickly add a table, just select the number of rows (8 maximum) and columns (10 maximum). or a custom table In case you need more than 10 by 8 cell table, select the Insert Custom Table option that will open the window where you can enter the necessary number of rows and columns respectively, then click the OK button. If you want to draw a table using the mouse, select the Draw Table option. This can be useful, if you want to create a table with rows and colums of different sizes. The mouse cursor will turn into the pencil . Draw a rectangular shape where you want to add a table, then add rows by drawing horizontal lines and columns by drawing vertical lines within the table boundary. once the table is added you can change its properties, size and position. To resize a table, hover the mouse cursor over the handle in its lower right corner and drag it until the table reaches the necessary size. You can also manually change the width of a certain column or the height of a row. Move the mouse cursor over the right border of the column so that the cursor turns into the bidirectional arrow and drag the border to the left or right to set the necessary width. To change the height of a single row manually, move the mouse cursor over the bottom border of the row so that the cursor turns into the bidirectional arrow and drag the border up or down. To move a table, hold down the handle in its upper left corner and drag it to the necessary place in the document. It's also possible to add a caption to the table. To learn more on how to work with captions for tables, you can refer to this article. Select a table or its part To select an entire table, click the handle in its upper left corner. To select a certain cell, move the mouse cursor to the left side of the necessary cell so that the cursor turns into the black arrow , then left-click. To select a certain row, move the mouse cursor to the left border of the table next to the necessary row so that the cursor turns into the horizontal black arrow , then left-click. To select a certain column, move the mouse cursor to the top border of the necessary column so that the cursor turns into the downward black arrow , then left-click. It's also possible to select a cell, row, column or table using options from the contextual menu or from the Rows & Columns section on the right sidebar. Note: to move around in a table you can use keyboard shortcuts. Adjust table settings Some of the table properties as well as its structure can be altered using the right-click menu. The menu options are: Cut, Copy, Paste - standard options which are used to cut or copy the selected text/object and paste the previously cut/copied text passage or object to the current cursor position. Select is used to select a row, column, cell, or table. Insert is used to insert a row above or row below the row where the cursor is placed as well as to insert a column at the left or right side from the column where the cursor is placed. It's also possible to insert several rows or columns. If you select the Several Rows/Columns option, the Insert Several window will appear. Select the Rows or Columns option from the list, specify the number of rows/column you want to add, choose where they should be added: Above the cursor or Below the cursor and click OK. Delete is used to delete a row, column, table or cells. If you select the Cells option, the Delete Cells window will open, where you can select if you want to Shift cells left, Delete entire row, or Delete entire column. Merge Cells is available if two or more cells are selected and is used to merge them. It's also possible to merge cells by erasing a boundary between them using the eraser tool. To do this, click the Table icon on the top too
    },
   {
        "id": "UsageInstructions/InsertTextObjects.htm", 
        "title": "Insert text objects", 
        "body": "In the Document Editor, you can make your text more emphatic and draw attention to a specific part of the document, you can insert a text box (a rectangular frame that allows entering text within it) or a Text Art object (a text box with a predefined font style and color that allows applying some effects to the text). Add a text object You can add a text object anywhere on the page. To do that: switch to the Insert tab of the top toolbar, select the necessary text object type: to add a text box, click the Text Box icon on the top toolbar, then click where the text box should be added, hold the mouse button and drag the text box border to specify its size. When you release the mouse button, the insertion point will appear in the added text box, allowing you to enter your text. Note: it's also possible to insert a text box by clicking the Shape icon on the top toolbar and selecting the shape from the Basic Shapes group. to add a Text Art object, click the Text Art icon on the top toolbar, then click on the desired style template – the Text Art object will be added at the current cursor position. Select the default text within the text box with the mouse and replace it with your own text. click outside of the text object to apply the changes and return to the document. The text within the text object is a part of the latter (when you move or rotate the text object, the text moves or rotates with it). As the inserted text object represents a rectangular frame with text in it (Text Art objects have invisible text box borders by default), and this frame is a common autoshape, you can change both the shape and text properties. To delete the added text object, click on the text box border and press the Delete key on the keyboard. The text within the text box will also be deleted. Format a text box Select the text box by clicking on its border to be able to change its properties. When the text box is selected, its borders are displayed as solid (not dashed) lines. to resize, move, rotate the text box, use the special handles on the edges of the shape. to edit the text box fill, line, wrapping style or replace the rectangular box with a different shape, click the Shape settings icon on the right sidebar and use the corresponding options. to align the text box on the page, arrange text boxes as related to other objects, rotate or flip a text box, change a wrapping style or access the shape advanced settings, right-click on the text box border and use the contextual menu options. To learn more on how to arrange and align objects, please refer to this page. Format the text within the text box Click the text within the text box to change its properties. When the text is selected, the text box borders are displayed as dashed lines. Note: it's also possible to change the text formatting when the text box (not the text itself) is selected. In thus case, any changes will be applied to all the text within the text box. Some font formatting options (font type, size, color and decoration styles) can be applied to the previously selected text fragment separately. To rotate the text within the text box, right-click the text, select the Text Direction option and then choose one of the available options: Horizontal (is selected by default), Rotate Text Down (sets a vertical direction, from top to bottom) or Rotate Text Up (sets a vertical direction, from bottom to top). To align the text vertically within the text box, right-click the text, select the Vertical Alignment option and then choose one of the available options: Align Top, Align Center or Align Bottom. Other formatting options that you can apply are the same as the ones for regular text. Please refer to the corresponding help sections to learn more about the necessary operation. You can: align the text horizontally within the text box adjust the font type, size, color, apply decoration styles and formatting presets set line spacing, change paragraph indents, adjust tab stops for the multi-line text within the text box insert a hyperlink You can also click the Text A
    },
   {
        "id": "UsageInstructions/LineSpacing.htm", 
        "title": "Set paragraph line spacing", 
        "body": "In the Document Editor, you can set the line height for the text lines within the paragraph as well as the margins between the current paragraph and the previous one or the subsequent paragraphs. To do that, place the cursor within the required paragraph, or select several paragraphs with the mouse or the whole text by pressing the Ctrl+A key combination, use the corresponding fields on the right sidebar to achieve the desired results: Line Spacing - set the line height for the text lines within the paragraph. You can select among three options: at least (sets the minimum line spacing that is needed to fit the largest font or graphic in the line), multiple (sets line spacing that can be expressed in numbers greater than 1), exactly (sets fixed line spacing). You can specify the necessary value in the field on the right. Paragraph Spacing defines the amount of spacing between paragraphs. Before defines the amount of spacing before the paragraph. After defines the amount of spacing after the paragraph. Don't add interval between paragraphs of the same style - please check this box if you don't need any spacing between paragraphs of the same style. These parameters can also be found in the Paragraph - Advanced Settings window. To open the Paragraph - Advanced Settings window, right-click the text and choose the Paragraph Advanced Settings option from the menu or use the Show advanced settings option on the right sidebar. Then switch to the Indents & Spacing tab and go to the Spacing section. To quickly change the current paragraph line spacing, you can also use the Paragraph line spacing icon on the Home tab of the top toolbar selecting the required value from the list: 1.0, 1.15, 1.5, 2.0, 2.5, or 3.0 lines."
    },
   {
        "id": "UsageInstructions/MathAutoCorrect.htm", 
        "title": "AutoCorrect Features", 
        "body": "The AutoCorrect features in ONLYOFFICE Document Editor are used to automatically format text when detected or insert special math symbols by recognizing particular character usage. The available AutoCorrect options are listed in the corresponding dialog box. To access it, go to the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options. The AutoCorrect dialog box consists of three tabs: Math Autocorrect, Recognized Functions, and AutoFormat As You Type. Math AutoCorrect When working with equations, you can insert a lot of symbols, accents, and mathematical operation signs typing them on the keyboard instead of choosing a template from the gallery. In the equation editor, place the insertion point within the necessary placeholder, type a math autocorrect code, then press Spacebar. The entered code will be converted into the corresponding symbol, and the space will be eliminated. Note: The codes are case sensitive. You can add, modify, restore, and remove autocorrect entries from the AutoCorrect list. Go to the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options -> Math AutoCorrect. Adding an entry to the AutoCorrect list Enter the autocorrect code you want to use in the Replace box. Enter the symbol to be assigned to the code you entered in the By box. Click the Add button. Modifying an entry on the AutoCorrect list Select the entry to be modified. You can change the information in both fields: the code in the Replace box or the symbol in the By box. Click the Replace button. Removing entries from the AutoCorrect list Select an entry to remove from the list. Click the Delete button. To restore the previously deleted entries, select the entry to be restored from the list and click the Restore button. Use the Reset to default button to restore default settings. Any autocorrect entry you added will be removed and the changed ones will be restored to their original values. To disable Math AutoCorrect and to avoid automatic changes and replacements, uncheck the Replace text as you type box. The table below contains all the currently supported codes available in the Document Editor. The full list of the supported codes can also be found on the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options -> Math AutoCorrect. The supported codes Code Symbol Category !! Symbols ... Dots :: Operators := Operators /< Relational operators /> Relational operators /= Relational operators \\above Above/Below scripts \\acute Accents \\aleph Hebrew letters \\alpha Greek letters \\Alpha Greek letters \\amalg Binary operators \\angle Geometry notation \\aoint Integrals \\approx Relational operators \\asmash Arrows \\ast Binary operators \\asymp Relational operators \\atop Operators \\bar Over/Underbar \\Bar Accents \\because Relational operators \\begin Delimiters \\below Above/Below scripts \\bet Hebrew letters \\beta Greek letters \\Beta Greek letters \\beth Hebrew letters \\bigcap Large operators \\bigcup Large operators \\bigodot Large operators \\bigoplus Large operators \\bigotimes Large operators \\bigsqcup Large operators \\biguplus Large operators \\bigvee Large operators \\bigwedge Large operators \\binomial Equations \\bot Logic notation \\bowtie Relational operators \\box Symbols \\boxdot Binary operators \\boxminus Binary operators \\boxplus Binary operators \\bra Delimiters \\break Symbols \\breve Accents \\bullet Binary operators \\cap Binary operators \\cbrt Square roots and radicals \\cases Symbols \\cdot Binary operators \\cdots Dots \\check Accents \\chi Greek letters \\Chi Greek letters \\circ Binary operators \\close Delimiters \\clubsuit Symbols \\coint Integrals \\cong Relational operators \\coprod Math operators \\cup Binary operators \\dalet Hebrew letters \\daleth Hebrew letters \\dashv Relational operators \\dd Double-struck letters \\Dd Double-struck letters \\ddddot Accents \\dddot Accents \\ddot Accents \\ddots Dots \\defeq Relational operators \\degc Symbols \\degf Symbols \\degree Symbols \\delta Greek letters \\Delta Greek letters \\Deltaeq Operators \\
    },
   {
        "id": "UsageInstructions/NonprintingCharacters.htm", 
        "title": "Show/hide nonprinting characters", 
        "body": "In the Document Editor, you can enable displaying nonprinting characters that help you edit a document. They indicate the presence of various types of formatting elements, but they cannot be printed with the document even if they are displayed on the screen. To show or hide nonprinting characters, click the Nonprinting characters icon at the Home tab on the top toolbar. Alternatively, you can use the Ctrl+Shift+Num8 key combination. Nonprinting characters include: Spaces Inserted when you press the Spacebar on the keyboard. They create a space between characters. Tabs Inserted when you press the Tab key. They are used to advance the cursor to the next tab stop. Paragraph marks (i.e. hard returns) Inserted when you press the Enter key. They ends a paragraph and adds a bit of space after it. They also contain information about the paragraph formatting. Line breaks (i.e. soft returns) Inserted when you use the Shift+Enter key combination. They break the current line and put the text lines close together. Soft return are primarily used in titles and headings. Nonbreaking spaces Inserted when you use the Ctrl+Shift+Spacebar key combination. They create a space between characters which can't be used to start a new line. Page breaks Inserted when you use the Breaks icon on the Insert or Layout tabs of the top toolbar and then select one of the Insert Page Break submenu options (the section break indicator differs depending on which option is selected: Next Page, Continuous Page, Even Page or Odd Page). Section breaks Inserted when you use the Breaks icon on the Insert or Layout tab of the top toolbar and then select one of the Insert Section Break submenu options (the section break indicator differs depending on which option is selected: Next Page, Continuous Page, Even Page or Odd Page). Column breaks Inserted when you use the Breaks icon on the Insert or Layout tab of the top toolbar and then select the Insert Column Break option. End-of-cell and end-of row markers in tables Contain formatting codes for an individual cell and a row, respectively. Small black square in the margin to the left of a paragraph Indicates that at least one of the paragraph options was applied, e.g. Keep lines together, Page break before. Anchor symbols Indicate the position of floating objects (objects whose wrapping style is different from Inline), e.g. images, autoshapes, charts. You should select an object to make its anchor visible."
    },
   {
        "id": "UsageInstructions/OCR.htm", 
        "title": "Extract text from an image", 
        "body": "With ONLYOFFICE Document Editor you can extract text from an image (.png .jpg) and insert it in your document. Open your document and place the cursor on the spot where you want to insert the text. Switch to the Plugins tab and choose OCR from the menu. Click Load File and select the image. Choose the recognition language from the Choose Language pull-down menu. Click Recognize. Click Insert text. You should check the inserted text for errors and layout."
    },
   {
        "id": "UsageInstructions/OpenCreateNew.htm", 
        "title": "Create a new document or open an existing one", 
        "body": "In the Document Editor, you can open a recently edited document, create a new one, or return to the list of existing documents. To create a new document In the online editor click the File tab on the top toolbar, select the Create New option. In the desktop editor in the main program window, select the Document menu item from the Create new section on the left sidebar - a new file will open in a new tab, when all the necessary changes are made, click the Save icon in the upper left corner or switch to the File tab and choose the Save as menu item. in the file manager window, select the file location, specify its name, choose the required format for saving (DOCX, Document template (DOTX), ODT, OTT, RTF, TXT, PDF or PDFA) and click the Save button. To open an existing document In the desktop editor in the main program window, select the Open local file menu item on the left sidebar, choose the required document from the file manager window and click the Open button. You can also right-click the required document in the file manager window, select the Open with option and choose the necessary application from the menu. If text documents are associated with the application you need, you can also open them by double-clicking the file name in the file explorer window. All the directories that you have navigated through using the desktop editor will be displayed in the Recent folders list so that you can quickly access them afterwards. Click the required folder to select one of the files stored there. To open a recently edited document In the online editor click the File tab on the top toolbar, select the Open Recent... option, choose the document you need from the list of recently edited documents. In the desktop editor in the main program window, select the Recent files menu item on the left sidebar, choose the document you need from the list of recently edited documents. To open the folder, where the file is stored, in a new browser tab in the online editor in the file explorer window in the desktop editor, click the Open file location icon on the right side of the editor header. Alternatively, you can switch to the File tab on the top toolbar and select the Open file location option."
    },
   {
        "id": "UsageInstructions/PageBreaks.htm", 
        "title": "Insert page breaks", 
        "body": "In the Document Editor, you can add a page break to start a new page, insert a blank page and adjust pagination options. To insert a page break at the current cursor position click the Breaks icon on the Insert or Layout tab of the top toolbar or click the arrow next to this icon and select the Insert Page Break option from the menu. You can also use the Ctrl+Enter key combination. To insert a blank page at the current cursor position click the Blank Page icon on the Insert tab of the top toolbar. This action inserts two page breaks that create a blank page. To insert a page break before the selected paragraph i.e. to start this paragraph at the top of a new page: click the right mouse button and select the Page break before option in the menu, or click the right mouse button, select the Paragraph Advanced Settings option in the menu or use the Show advanced settings link on the right sidebar, and check the Page break before box at the Line &amp; Page Breaks tab of the opened Paragraph - Advanced Settings window. To keep lines together so that only whole paragraphs will be moved to the new page (i.e. there will be no page break between the lines within a single paragraph), click the right mouse button and select the Keep lines together option in the menu, or click the right mouse button, select the Paragraph Advanced Settings option on the menu or use the Show advanced settings link at the right sidebar, and check the Keep lines together box at the Line &amp; Page Breaks in the opened Paragraph - Advanced Settings window. The Line &amp; Page Breaks tab of the Paragraph - Advanced Settings window allows you to set two more pagination options: Keep with next - is used to prevent a page break between the selected paragraph and the next one. Orphan control - is selected by default and used to prevent a single line of the paragraph (the first or last) from appearing at the top or bottom of the page."
    },
   {
        "id": "UsageInstructions/ParagraphIndents.htm", 
        "title": "Change paragraph indents", 
        "body": "In the Document Editor, you can change the first line offset from the left side of the page as well as the paragraph offset from the left and right sides of the page. To do that, set the necessary parameters on the right sidebar Paragraph settings in the Indents section: Left - set the paragraph offset from the left side of the page specifying the necessary numeric value, Right - set the paragraph offset from the right side of the page specifying the necessary numeric value, Special - set an indent for the first line of the paragraph: select the corresponding menu item ((none), First line, Hanging) and change the default numeric value specified for First Line or Hanging, or place the cursor within the required paragraph, or select several paragraphs with the mouse or the whole text by pressing the Ctrl+A key combination, click the right mouse button and select the Paragraph Advanced Settings option from the menu or use the Show advanced settings link on the right sidebar, in the opened Paragraph - Advanced Settings window, switch to the Indents &amp; Spacing tab and set the necessary parameters in the Indents section (the parameters’ description is given above), click the OK button. To quickly change the paragraph offset from the left side of the page, you can also use the corresponding icons on the Home tab of the top toolbar: Decrease indent and Increase indent . You can also use the horizontal ruler to set indents. Select the necessary paragraph(s) and drag the indent markers along the ruler. The First Line Indent marker is used to set an offset from the left side of the page for the first line of the paragraph. The Hanging Indent marker is used to set an offset from the left side of the page for the second line and all the subsequent lines of the paragraph. The Left Indent marker is used to set an offset for the entire paragraph from the left side of the page. The Right Indent marker is used to set a paragraph offset from the right side of the page."
    },
   {
        "id": "UsageInstructions/PhotoEditor.htm", 
        "title": "Edit an image", 
        "body": "ONLYOFFICE Document Editor comes with a very powerful photo editor, that allows you to adjust the image with filters and make all kinds of annotations. Select an image in your document. Switch to the Plugins tab and choose Photo Editor. You are now in the editing environment. Below the image you will find the following checkboxes and slider filters: Grayscale, Sepia, Sepia 2, Blur, Emboss, Invert, Sharpen; Remove White (Threshold, Distance), Gradient transparency, Brightness, Noise, Pixelate, Color Filter; Tint, Multiply, Blend. To the left of the filters you will find buttons for Undo, Redo and Resetting; Delete, Delete all; Crop (Custom, Square, 3:2, 4:3, 5:4, 7:5, 16:9); Flip (Flip X, Flip Y, Reset); Rotate (30 degree, -30 degree,Manual rotation slider); Draw (Free, Straight, Color, Size slider); Shape (Rectangle, Circle, Triangle, Fill, Stroke, Stroke size); Icon (Arrows, Stars, Polygon, Location, Heart, Bubble, Custom icon, Color); Text (Bold, Italic, Underline, Left, Center, Right, Color, Text size); Mask. Feel free to try all of these and remember you can always undo them. When finished, click the OK button. The edited picture is now included in the document."
    },
   {
        "id": "UsageInstructions/SavePrintDownload.htm", 
        "title": "Save/download/print your document", 
        "body": "Save/download/ print your document Saving By default, online Document Editor automatically saves your file each 2 seconds when you work on it to prevent your data loss in case the program closes unexpectedly. If you co-edit the file in the Fast mode, the timer requests for updates 25 times a second and saves the changes if they have been made. When the file is being co-edited in the Strict mode, changes are automatically saved at 10-minute intervals. If necessary, you can easily select the preferred co-editing mode or disable the Autosave feature on the Advanced Settings page. To save your current document manually in the current format and location, press the Save icon in the left part of the editor header, or use the Ctrl+S key combination, or click the File tab of the top toolbar and select the Save option. In the desktop version, to prevent data from loss in case program closes unexpectedly, you can turn on the Autorecover option on the Advanced Settings page. In the desktop version, you can save the document with another name, in a new location or format, click the File tab of the top toolbar, select the Save as... option, choose one of the available formats depending on your needs: DOCX, ODT, RTF, TXT, PDF, PDFA, HTML, FB2, EPUB. You can also choose the Document template (DOTX or OTT) option. Downloading In the online version, you can download the resulting document onto your computer hard disk drive, click the File tab of the top toolbar, select the Download as... option, choose one of the available formats depending on your needs: DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML, FB2, EPUB. Saving a copy In the online version, you can save a copy of the file on your portal, click the File tab of the top toolbar, select the Save Copy as... option, choose one of the available formats depending on your needs: DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML, FB2, EPUB, select a location of the file on the portal and press Save. Printing To print out the current document, click the Print icon in the left part of the editor header, or use the Ctrl+P key combination, or click the File tab of the top toolbar and select the Print option. The Firefox browser enables printing without downloading the document as a .pdf file first. It's also possible to print a selected text passage using the Print Selection option from the contextual menu both in the Edit and View modes (Right Mouse Button Click and choose option Print selection). In the desktop version, the file will be printed directly. In the online version, a PDF file will be generated on the basis of the document. You can open and print it out, or save onto your computer hard disk drive or removable medium to print it out later. Some browsers (e.g. Chrome and Opera) support direct printing."
    },
   {
        "id": "UsageInstructions/SectionBreaks.htm", 
        "title": "Insert section breaks", 
        "body": "In the Document Editor, you can add section breaks that allow you to apply different layouts or formatting styles to a certain part of your document. For example, you can use individual headers and footers, page numbering, footnotes format, margins, size, orientation, or column number for each separate section. Note: an inserted section break defines formatting of the preceding part of the document. To insert a section break at the current cursor position: click the Breaks icon on the Insert or Layout tab of the top toolbar, select the Insert Section Break submenu select the necessary section break type: Next Page - to start a new section from the next page Continuous Page - to start a new section on the current page Even Page - to start a new section from the next even page Odd Page - to start a new section from the next odd page The added section breaks are indicated in your document with a double dotted line: If you do not see the inserted section breaks, click the icon on the Home tab of the top toolbar to display them. To remove a section break, select it with the mouse and press the Delete key. Since a section break defines formatting of the previous section, when you remove a section break, this section formatting will also be deleted. When you delete a section break, the text before and after the break is combined into one section. The new combined section will use the formatting from the section that followed the section break."
    },
   {
        "id": "UsageInstructions/SetOutlineLevel.htm", 
        "title": "Set up a paragraph outline level", 
        "body": "Set up paragraph outline level An outline level is the paragraph level in the document structure. In the Document Editor, the following levels are available: Basic Text, Level 1 - Level 9. The outline level can be specified in different ways, for example, by using heading styles: once you assign a heading style (Heading 1 - Heading 9) to a paragraph, it acquires the corresponding outline level. If you assign a level to a paragraph using the paragraph advanced settings, the paragraph acquires the structure level only while its style remains unchanged. The outline level can be also changed in the Navigation panel on the left using the contextual menu options. To change a paragraph outline level using the paragraph advanced settings, right-click the text and choose the Paragraph Advanced Settings option from the contextual menu or use the Show advanced settings option on the right sidebar, open the Paragraph - Advanced Settings window, switch to the Indents &amp; Spacing tab, select the necessary outline level from the Outline level list. click the OK button to apply the changes."
    },
   {
        "id": "UsageInstructions/SetPageParameters.htm", 
        "title": "Set page parameters", 
        "body": "To change page layout in the Document Editor, i.e. set page orientation and size, adjust margins and insert columns, use the corresponding icons on the Layout tab of the top toolbar. Note: all these parameters are applied to the entire document. If you need to set different page margins, orientation, size, or column number for the separate parts of your document, please refer to this page. Page Orientation Change the current orientation by type clicking the Orientation icon. The default orientation type is Portrait that can be switched to Album. Page Size Change the default A4 format by clicking the Size icon and selecting the required format from the list. The following preset sizes are available: US Letter (21,59cm x 27,94cm) US Legal (21,59cm x 35,56cm) A4 (21cm x 29,7cm) A5 (14,81cm x 20,99cm) B5 (17,6cm x 25,01cm) Envelope #10 (10,48cm x 24,13cm) Envelope DL (11,01cm x 22,01cm) Tabloid (27,94cm x 43,17cm) AЗ (29,7cm x 42,01cm) Tabloid Oversize (30,48cm x 45,71cm) ROC 16K (19,68cm x 27,3cm) Envelope Choukei 3 (11,99cm x 23,49cm) Super B/A3 (33,02cm x 48,25cm) You can also set a special page size by selecting the Custom Page Size option from the list. The Page Size window will open where you'll be able to select the required Preset (US Letter, US Legal, A4, A5, B5, Envelope #10, Envelope DL, Tabloid, AЗ, Tabloid Oversize, ROC 16K, Envelope Choukei 3, Super B/A3, A0, A1, A2, A6) or set custom Width and Height values. Enter new values into the entry fields or adjust the existing values using the arrow buttons. When you finish, click OK to apply the changes. Page Margins Change the default margins, i.e. the blank space between the left, right, top and bottom page edges and the paragraph text, by clicking the Margins icon and selecting one of the available presets: Normal, US Normal, Narrow, Moderate, Wide. You can also use the Custom Margins option to set your own values in the Margins window. Enter the required Top, Bottom, Left and Right page margin values into the entry fields or adjust the existing values using arrow buttons. Gutter position is used to set up additional space on the left side of the document or at its top. The Gutter option is helpful to make sure that bookbinding does not cover the text. In the Margins enter the required gutter position into the entry fields and choose where it should be placed in. Note: the Gutter position cannot be used when the Mirror margins option is checked. In the Multiple pages drop-down menu, choose the Mirror margins option to set up facing pages for double-sided documents. With this option checked, Left and Right margins turn into Inside and Outside margins respectively. In Orientation drop-down menu choose from Portrait and Landscape options. All applied changes to the document will be displayed in the Preview window. When you finish, click OK. The custom margins will be applied to the current document and the Last Custom option with the specified parameters will appear in the Margins list so that you will be able to apply them to other documents. You can also change the margins manually by dragging the border between the grey and white areas on the rulers (the grey areas of the rulers indicate page margins): Columns Apply a multi-column layout by clicking the Columns icon and selecting the necessary column type from the drop-down list. The following options are available: Two - to add two columns of the same width, Three - to add three columns of the same width, Left - to add two columns: a narrow column on the left and a wide column on the right, Right - to add two columns: a narrow column on the right and a wide column on the left. If you want to adjust column settings, select the Custom Columns option from the list. The Columns window will appear, and you'll be able to set the required Number of columns (you can add up to 12 columns) and Spacing between columns. Enter your new values into the entry fields or adjust the existing values using arrow buttons. Check the Column divider box to add a vertical line between the columns. When you finish, cli
    },
   {
        "id": "UsageInstructions/SetTabStops.htm", 
        "title": "Set tab stops", 
        "body": "In the Document Editor, you can change tab stops. A tab stop is a term used to describe the location where the cursor stops after the Tab key is pressed. To set tab stops you can use the horizontal ruler: Select the necessary tab stop type by clicking the button in the upper left corner of the working area. The following three tab types are available: Left Tab Stop lines up the text to the left side at the tab stop position; the text moves to the right from the tab stop while you type. Such a tab stop will be indicated on the horizontal ruler with the Left Tab Stop marker. Center Tab Stop centers the text at the tab stop position. Such a tab stop will be indicated on the horizontal ruler with the Center Tab Stop marker. Right Tab Stop lines up the text to the right side at the tab stop position; the text moves to the left from the tab stop while you type. Such a tab stop will be indicated on the horizontal ruler with the Right Tab Stop marker. Click on the bottom edge of the ruler where you want to place the tab stop. Drag it along the ruler to change its position. To remove the added tab stop drag it out of the ruler. You can also use the paragraph properties window to adjust tab stops. Click the right mouse button, select the Paragraph Advanced Settings option in the menu or use the Show advanced settings link on the right sidebar, and switch to the Tabs tab in the opened Paragraph - Advanced Settings window. You can set the following parameters: Default Tab is set at 1.25 cm. You can decrease or increase this value by using the arrow buttons or entering the required value in the box. Tab Position is used to set custom tab stops. Enter the required value in this box, adjust it more precisely by using the arrow buttons and press the Specify button. Your custom tab position will be added to the list in the field below. If you've previously added some tab stops using the ruler, all these tab positions will also be displayed in the list. Alignment - is used to set the necessary alignment type for each of the tab positions in the list above. Select the necessary tab position in the list, choose the Left, Center or Right option from the drop-down list and press the Specify button. Leader - allows choosing a character to create a leader for each tab positions. A leader is a line of characters (dots or hyphens) that fills the space between tabs. Select the necessary tab position in the list, choose the leader type from the drop-down list and press the Specify button. To delete tab stops from the list, select a tab stop and press the Remove or Remove All button."
    },
   {
        "id": "UsageInstructions/Speech.htm", 
        "title": "Read the text out loud", 
        "body": "ONLYOFFICE Document Editor has a plugin that can read out the text for you. Select the text to be read out. Switch to the Plugins tab and choose Speech. The text will now be read out."
    },
   {
        "id": "UsageInstructions/Thesaurus.htm", 
        "title": "Replace a word by a synonym", 
        "body": "If you are using the same word multiple times, or a word is just not quite the word you are looking for, ONLYOFFICE Document Editor let you look up synonyms. It will show you the antonyms too. Select the word in your document. Switch to the Plugins tab and choose Thesaurus. The synonyms and antonyms will show up in the left sidebar. Click a word to replace the word in your document."
    },
   {
        "id": "UsageInstructions/Translator.htm", 
        "title": "Translate text", 
        "body": "In the Document Editor, you can translate your document from and to numerous languages. Select the text that you want to translate. Switch to the Plugins tab and choose Translator, the Translator appears in a sidebar on the left. Click the drop-down box and choose the preferred language. The text will be translated to the required language. Changing the language of your result: Click the drop-down box and choose the preferred language. The translation will change immediately."
    },
   {
        "id": "UsageInstructions/Typograf.htm", 
        "title": "Correct typography", 
        "body": "If you need to correct typography in your text, use the Typograf plugin that will automatically place non-breaking spaces and remove extra ones, as well as correct minor typos, insert correct quotes, replace hyphens with dashes, etc. Open the Plugins tab and click Typograf. Click the Show advanced settings button. Choose the locale and the rules you want to apply to your text. Select the text you want to correct. Click the Correct text button. For more information on the Typograf plugin and its installation, please see the plugin’s page on the AppDirectory."
    },
   {
        "id": "UsageInstructions/UseMailMerge.htm", 
        "title": "Use Mail Merge", 
        "body": "Note: this option is available in the online version only. The Mail Merge feature is used to create a set of documents combining a common content which is taken from a text document and some individual components (variables, such as names, greetings etc.) taken from a spreadsheet (for example, a customer list). It can be useful if you need to create a lot of personalized letters and send them to recipients. To start working with the Mail Merge feature in the Document Editor, Prepare a data source and load it to the main document A data source used for the mail merge must be an .xlsx spreadsheet stored on your portal. Open an existing spreadsheet or create a new one and make sure that it meets the following requirements. The spreadsheet should have a header row with the column titles, as values in the first cell of each column will designate merge fields (i.e. variables that you can insert into the text). Each column should contain a set of actual values for a variable. Each row in the spreadsheet should correspond to a separate record (i.e. a set of values that belongs to a certain recipient). During the merge process, a copy of the main document will be created for each record and each merge field inserted into the main text will be replaced with an actual value from the corresponding column. If you are goung to send results by email, the spreadsheet must also include a column with the recipients' email addresses. Open an existing text document or create a new one. It must contain the main text which will be the same for each version of the merged document. Click the Mail Merge icon on the Home tab of the top toolbar. The Select Data Source window will open. It displays the list of all your .xlsx spreadsheets stored in the My Documents section. To navigate between other Documents module sections, use the menu on the left part of the window. Select the required file and click OK. Once the data source is loaded, the Mail Merge setting tab will be available on the right sidebar. Verify or change the recipients list Click the Edit recipients list button on the top of the right sidebar to open the Mail Merge Recipients window, where the content of the selected data source is displayed. In the opened window, you can add new information, edit or delete the existing data if necessary. To simplify working with data, you can use the icons at the top of the window: and - to copy and paste the copied data and - to undo and redo undone actions and - to sort your data within a selected range of cells in ascending or descending order - to enable the filter for the previously selected range of cells or to remove the applied filter - to clear all the applied filter parameters Note: to learn more on how to use the filter, please refer to the Sort and filter data section of the Spreadsheet Editor help. - to search for a certain value and replace it with another one, if necessary Note: to learn more on how to use the Find and Replace tool, please refer to the Search and Replace Functions section of the Spreadsheet Editor help. After all the necessary changes are made, click the Save & Exit button. To discard the changes, click the Close button. Insert merge fields and check the results Place the mouse cursor where the merge field should be inserted, click the Insert Merge Field button on the right sidebar and select the necessary field from the list. The available fields correspond to the data in the first cell of each column of the selected data source. All the required fields can be added anywhere. Turn on the Highlight merge fields switcher on the right sidebar to make the inserted fields more noticeable in the text. Turn on the Preview results switcher on the right sidebar to view the text with the merge fields replaced with actual values from the data source. Use the arrow buttons to preview the versions of the merged document for each record. To delete an inserted field, disable the Preview results mode, select the field with the mouse and press the Delete key on the keyboard. To replace an inserted field, disable t
    },
   {
        "id": "UsageInstructions/ViewDocInfo.htm", 
        "title": "View document information", 
        "body": "To access the detailed information about the currently edited document in the Document Editor, click the File tab of the top toolbar and select the Document Info... option. General Information The document information includes a number of the file properties which describe the document. Some of these properties are updated automatically, and some of them can be edited. Location - the folder in the Documents module where the file is stored. Owner - the name of the user who has created the file. Uploaded - the date and time when the file has been created. These properties are available in the online version only. Statistics - the number of pages, paragraphs, words, symbols, symbols with spaces. Title, Subject, Comment - these properties allow yoy to simplify your documents classification. You can specify the necessary text in the properties fields. Last Modified - the date and time when the file was last modified. Last Modified By - the name of the user who has made the latest change to the document. This option is available if the document has been shared and can be edited by several users. Application - the application the document has been created with. Author - the person who has created the file. You can enter the necessary name in this field. Press Enter to add a new field that allows you to specify one more author. If you changed the file properties, click the Apply button to apply the changes. Note: The online Editors allow you to change the name of the document directly in the editor interface. To do that, click the File tab of the top toolbar and select the Rename... option, then enter the necessary File name in a new window that will appear and click OK. Permission Information In the online version, you can view the information about permissions to the files stored in the cloud. Note: this option is not available for users with the Read Only permissions. To find out who have rights to view or edit the document, select the Access Rights... option on the left sidebar. You can also change currently selected access rights by pressing the Change access rights button in the Persons who have rights section. Version History In the online version, you can view the version history for the files stored in the cloud. Note: this option is not available for users with the Read Only permissions. To view all the changes made to this document, select the Version History option at the left sidebar. It's also possible to open the history of versions using the Version History icon on the Collaboration tab of the top toolbar. You'll see the list of this document versions (major changes) and revisions (minor changes) with the indication of each version/revision author and creation date and time. For document versions, the version number is also specified (e.g. ver. 2). To know exactly which changes have been made in each separate version/revision, you can view the one you need by clicking it on the left sidebar. The changes made by the version/revision author are marked with the color which is displayed next to the author's name on the left sidebar. You can use the Restore link below the selected version/revision to restore it. To return to the current version of the document, use the Close History option on the top of the version list. To close the File panel and return to document editing, select the Close Menu option."
    },
   {
        "id": "UsageInstructions/WordCounter.htm", 
        "title": "Count words", 
        "body": "To know the exact number of words and symbols both with and without spaces in your document, as well as the number of paragraphs altogether, use the Word counter plugin. Select the text. Open the Plugins tab and click Word counter. Please note that the following elements are not included in the word count: footnote/endnote symbols, numbers from numbered lists, page numbers. For more information on the Word counter plugin and its installation, please see the plugin’s page on the AppDirectory."
    },
   {
        "id": "UsageInstructions/Wordpress.htm", 
        "title": "Upload a document to WordPress", 
        "body": "You can write your articles in your ONLYOFFICE Document Editor environment and upload them as a WordPress-article. Connect to WordPress Open your document. Switch to the Plugins tab and choose WordPress. Log in into your WordPress account and choose the website page you want to post your document on. Enter a title for your article. Click Publish to publish immediately or Save as draft to publish later from your WordPress site or app."
    },
   {
        "id": "UsageInstructions/YouTube.htm", 
        "title": "Include a video", 
        "body": "In the Document Editor, you can include a video in your document. It will be shown as an image. By double-clicking the image the video dialog opens. Here you can start the video. Copy the URL of the video you want to include. (the complete address shown in the address line of your browser) Go to your document and place the cursor at the location where you want to include the video. Switch to the Plugins tab and choose YouTube. Paste the URL and click OK. Check if it is the correct video and click the OK button below the video. The video is now included in your document."
    },
   {
        "id": "UsageInstructions/insertdropcap.htm", 
        "title": "Insert a drop cap", 
        "body": "A drop cap is a large capital letter used at the beginning of a paragraph or section. The size of a drop cap is usually several lines. To add a drop cap in the Document Editor, place the cursor within the required paragraph, switch to the Insert tab of the top toolbar, click the Drop Cap icon on the top toolbar, in the opened drop-down list select the option you need: In Text - to place the drop cap within the paragraph. In Margin - to place the drop cap in the left margin. The first character of the selected paragraph will be transformed into a drop cap. If you need the drop cap to include some more characters, add them manually: select the drop cap and type in other letters you need. To adjust the drop cap appearance (i.e. font size, type, decoration style or color), select the letter and use the corresponding icons on the Home tab of the top toolbar. When the drop cap is selected, it's surrounded by a frame (a container used to position the drop cap on the page). You can quickly change the frame size dragging its borders or change its position using the icon that appears after hovering your mouse cursor over the frame. To delete the added drop cap, select it, click the Drop Cap icon on the Insert tab of the top toolbar and choose the None option from the drop-down list. To adjust the added drop cap parameters, select it, click the Drop Cap icon at the Insert tab of the top toolbar and choose the Drop Cap Settings option from the drop-down list. The Drop Cap - Advanced Settings window will appear: The Drop Cap tab allows adjusting the following parameters: Position is used to change the placement of a drop cap. Select the In Text or In Margin option, or click None to delete the drop cap. Font is used to select a font from the list of the available fonts. Height in rows is used to define how many lines a drop cap should span. It's possible to select a value from 1 to 10. Distance from text is used to specify the amount of spacing between the text of the paragraph and the right border of the drop cap frame. The Borders &amp; Fill tab allows adding a border around a drop cap and adjusting its parameters. They are the following: Border parameters (size, color and presence or absence) - set the border size, select its color and choose the borders (top, bottom, left, right or their combination) you want to apply these settings to. Background color - choose the color for the drop cap background. The Margins tab allows setting the distance between the drop cap and the Top, Bottom, Left and Right borders around it (if the borders have previously been added). Once the drop cap is added you can also change the Frame parameters. To access them, right click within the frame and select the Frame Advanced Settings from the menu. The Frame - Advanced Settings window will open: The Frame tab allows adjusting the following parameters: Position is used to select the Inline or Flow wrapping style. You can also click None to delete the frame. Width and Height are used to change the frame dimensions. The Auto option allows automatically adjusting the frame size to fit the drop cap. The Exactly option allows specifying fixed values. The At least option is used to set the minimum height value (if you change the drop cap size, the frame height changes accordingly, but it cannot be less than the specified value). Horizontal parameters are used either to set the exact position of the frame in the selected units of measurement with respect to a margin, page or column, or to align the frame (left, center or right) with respect to one of these reference points. You can also set the horizontal Distance from text i.e. the amount of space between the vertical frame borders and the text of the paragraph. Vertical parameters are used either to set the exact position of the frame is the selected units of measurement with respect to a margin, page or paragraph, or to align the frame (top, center or bottom) with respect to one of these reference points. You can also set the vertical Distance from text i.e. the amount of space between the 
    }
]